Campus Agreement from Microsoft is a subscription licensing program specially created to address the unique needs of higher educational institutions. Campus Agreement lets you keep your institution's technology up to speed—even on a limited budget.  Note The information on this page applies to customers in the United States and Canada. Customers in other locations should refer to their regional Microsoft Licensing Web site or contact their local Microsoft representative for more information. On This PageCampus Agreement benefits | • | Easy compliance. Because all of your institution's computers and users are covered throughout the subscription term, it's easy to ensure that your institution is fully licensed for use of the Campus Agreement products you've selected. | | • | Low administration. Subscription licensing helps eliminate the need to track licenses for individual Campus Agreement licensed products on every computer. This is especially helpful for managing software assets in a decentralized environment. | | • | Current technology. With subscription licensing programs, your users can run the most current version of the software products included in your agreement, and your institution automatically receives media for products that upgrade during your agreement term. | | • | Simple budgeting and purchasing. One annual payment covers all of the Campus Agreement products you've selected for the year. | | • | Excellent value. By standardizing on a platform of products, you reduce your total cost of ownership while helping to increase productivity and access to current technology. You also get the benefits of Software Assurance Membership, and one complimentary MSDN Academic Alliance membership. |
Product availability You may order subscription licenses for a wide selection of Microsoft software through the Campus Agreement program. Please refer to the Microsoft Volume Licensing Product List for a complete list of currently available products. Campus Agreement Desktop Packages
If you prefer to license your computers and users for a standard set of desktop products, Microsoft provides the following "Desktop" packages, which offer a discounted price over the cost of licensing the products individually. The Campus Desktop package includes: | • | Windows Vista Enterprise Upgrade | | • | Microsoft Office Enterprise 2007 and Microsoft Office for Mac 2004 Professional Edition | | • | Microsoft Core CAL Suite |
The Campus Desktop with Enterprise CAL includes: | • | Windows Vista Enterprise Upgrade | | • | Microsoft Office Enterprise 2007 and Microsoft Office for Mac 2004 Professional Edition | | • | Microsoft Enterprise CAL Suite |
As with all products licensed through your Campus Agreement, you have the option of deploying downgrade versions (previous versions) in place of the current licensed version. For instance, you may choose to deploy the Windows XP Professional operating system instead of the Windows Vista Enterprise operating system. Subscription termMicrosoft Campus Agreement is a subscription that gives you the rights to run the licensed software for a specified period. On your subscription enrollment, you designate whether you desire a one-year or three-year licensed period. Your temporary licenses allow you to run upgrades and downgrades of the software throughout the licensed period. At the end of the licensed period, you may extend the temporary licenses by submitting an extension order or start a new subscription by signing a new subscription enrollment. With the three-year option, you submit an anniversary order for years two and three. Microsoft will not increase the per-unit pricing to your distributor for your anniversary orders above the prices for the initial software order. After the three years, you can continue your subscription by submitting a new subscription enrollment. Please note that your actual annual pricing is determined by your reseller (not Microsoft). For this reason, Microsoft cannot guarantee that the final per-unit pricing for years two and three will not change. Please discuss pricing details with your reseller. At the end of your licensed period, you also have the option of canceling out of the subscription model by purchasing perpetual licenses for the products you want to continue to use or removing the software from your machines. For details, see the Program Guide (509 KB Microsoft Word document). PricingCampus Agreement pricing for application, system and CAL products is based on a count of all of your institution's faculty/staff Full-Time Equivalent (FTE) employees. Pricing for some products is tiered depending on the number of FTE. Calculate your total FTE as follows: 
Note If you are outside of the U.S., FTE counting rules may differ for your region. Please contact your local reseller for more details. Placing your orderThe minimum requirement the initial order you place under a subscription enrollment is 300 units. Total units per order are determined by combining your application, system, and CAL units with your server units. You can choose any individual product or combination of products to meet this requirement. To determine your application, system, and CAL units, multiply the total number of application, system and CAL products selected by your total number of FTE employees. Unit values for application, system, and CAL products are not weighted — each has a unit value of 1. For example, an institution with 300 FTE employees could submit an order for just one application, system, or CAL product and meet the minimum requirement of 300 units. They would calculate their application, system, and CAL unit total as follows: 
For server products, multiply the unit value for the server product by the number ordered. Each server product is assigned a specific unit value. Please refer to the Microsoft Volume Licensing Product List for unit values. If the same institution as in the example above orders two SQL Server Standard Processor Licenses, they would calculate their server units like this: 
By combining their application, system, and CAL units with their server units, they reach a total of 400 units-exceeding the 300 unit minimum requirement. 
Software Assurance Every license you acquire through your Campus Agreement is automatically covered under Microsoft Software Assurance. Software Assurance is a comprehensive maintenance program that can help you gain control of your technology strategy, improve information technology (IT) staff skills, decrease support spending, and effectively plan for new software deployments. Learn more. MSDN Academic Alliance membership For each Campus subscription enrollment, we provide one complimentary membership to the MSDN Developer Academic Alliance (Developer AA) or Designer Academic Alliance (Designer AA) programs through electronic download only. This annual membership is available to customers as long as their Campus Agreement remains active. Learn more. Developer AA is the same program that was previously referred to as MSDN AA. It is for institutions or departments that use IT technology in support of Science, Technology, Engineering, and Mathematics (STEM) courses. Developer AA provides Microsoft developer, operating system, and application software, including the Microsoft Visual Studio® development system, Windows Vista, and Microsoft SQL Server, for instructional use in labs, classrooms, and on PCs of student enrolled in STEM courses. Designer AA is for institutions or departments that use technology in support of Visualization, Illustration, Design and Art (VIDA) courses. Designer AA provides Microsoft Expression® design software and other Microsoft software for instructional use in labs, classrooms, and on PCs of students enrolled in VIDA courses. For more information about the memberships, including benefits and restrictions, the differences between Developer AA and Designer AA, and a complete list of the products provided, please visit the MSDN AA Web site. You can activate your departmental membership. You'll need your institution's Campus Agreement Subscription Enrollment number and a special promotional code that is included on your Campus Agreement enrollment acceptance letter. If you want to purchase annual memberships for additional departments, you can do so from the MSDN AA Web site.
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