Supplier Diversity at Microsoft


April 9, 2009


Microsoft Preferred Supplier Program (MPSP) (n.)
The Microsoft Preferred Supplier Program (MPSP) was created to make it easy for Microsoft employees to work with a pre-qualified, select group of suppliers—and for suppliers such as you to work with us. It includes a series of criteria that suppliers must meet to be included (such as signing the Microsoft Preferred Supplier Program Agreement) as well as provides a range of benefits to both Microsoft suppliers and employees. Microsoft suppliers are divided into two levels-preferred suppliers (80 percent of the suppliers) and premier suppliers (20 percent of the suppliers).

Microsoft Preferred Supplier Program Agreement (n.)
This contract is duly executed by Microsoft and the suppliers prior to doing any work. Because it is an overarching agreement, once the supplier has signed this Agreement, no further contracts are needed for work performed (other than specific statements of work depending on the nature of the project).

Minority Business Enterprise (MBE) (n.)
A minority-owned business is a for-profit enterprise, regardless of size, physically located in the United States or its trust territories, which is owned, operated, and controlled by minority group members. "Minority group members" are United States citizens who are Asian, Black, Hispanic, and Native American. Ownership by minority individuals means the business is at least fifty-one percent (51%) owned by such individuals or, in the case of a publicly-owned business, at least fifty-one percent (51%) of the stock is owned by one or more such individuals. Further, the management and daily operations are controlled by those minority group members.

Minority, Women, or Veteran Business Enterprise (MWVBE) (n.)
Each of these is a certified type of business enterprise that can be employed to meet diversity requirements. "Veteran" refers to both Veteran and Service-Disabled Veteran-owned businesses. For more information, see the definitions of each type in this glossary.

MS Inquire (n.)
Part of the Microsoft suite of e-procurement tools, MS Inquire allows suppliers to track payment progress.

MS Invoice (n.)
Part of the Microsoft suite of e-procurement tools, MS Invoice enables suppliers to submit invoices or credit memos online.

MS Market (n.)
Part of the Microsoft suite of e-procurement tools, MS Market not only makes it easy for Microsoft employees to find appropriate MPSP suppliers, it automates project initiation and setting up purchase orders so suppliers don't have to wait for paper forms to make their way back and forth between employees.

Native American (n.)
A person who is an American Indian, Eskimo, Aleut, or Native Hawaiian, and regarded as such by the community of which the person claims to be a part. Native Americans must be documented members of a North American tribe, band, or otherwise organized group of native people who are indigenous to the continental United States and proof can be provided through a Native American Blood Degree Certificate (that is, tribal registry letter, tribal roll register number).

New Vendor Application (NVA) (n.)
This is a form that Microsoft utilizes to capture information from suppliers who want to provide goods and/or services to/for Microsoft. The NVA captures suppliers IRS tax status, business classification, federal business classification profile, income tax withholding information and banking information for payment. Completion of the NVA does not guarantee that the supplier will be set up in the Microsoft Vendor Master File or will become part of the Microsoft Preferred Supplier Program.