Amalga HIS Records Management

A unified approach to managing patient records

Doctors and nurses spend hours every day chasing down patient charts and missing information. Hospitals bear enormous costs associated with record filing and overhead, as well as paper copying and printing. As difficult as the challenges of paper-based medicine can be, the prospect of an overnight conversion to fully electronic records can be even more unnerving.

Microsoft Amalga Hospital Information System (HIS) 2009 Records Management tracks activity and status for a hospital’s paper medical records files, while additionally permitting a hospital to integrate paper-based information with digital records quickly and easily. By uniting paper and electronic records, hospitals gain the benefits of integrated, shared patient information and automated workflow that are inherent with digital data.

Benefits of Amalga HIS Records Management include:

Increased productivity among clinical staff. With Amalga HIS Records Management, paper charts can be tracked and located with ease while digital scanning and storage of paper orders, prescriptions, patient forms, and physician documentation puts information instantly in clinicians’ hands.
Cost savings. Hospitals can see substantial reductions in the costs associated with record filing and overhead, time lost while hunting down files, and paper copying and printing.
More informed clinical decisions. With shared access to complete information, including images and scanned paper documents, from anywhere in the hospital, doctors and nurses can communicate better, make more informed diagnoses, and prescribe more successful treatment plans.
Convenience and familiarity for staff. By allowing doctors, nurses, and administrative staff to retain their comfortable processes, hospitals can foster employee satisfaction and realize higher success in long-term adoption of electronic ordering and documentation.
More complete data for better compliance. To meet accreditation and regulatory requirements, hospitals can ensure an accurate and complete patient record and access reports easily for more efficient responses to audits and information requests.
Better tracking of patient records. Centralized data stored in a single system allows clinicians to make faster, more informed decisions.
Incremental conversion to electronic medical records. Hospitals gain many of the benefits of converting to electronic records and processes without the productivity challenges that can accompany an overnight conversion to a new system.

How It Works

Scan Manager

The Scan Manager application provides functionality to scan and attach documents to a patient’s medical file. The document could be a diagnosis sheet that needs to be attached to a patient’s EMR or an identification document for filing with an employee’s HR record. The system also provides the ability to batch scan multiple documents.

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Viewing and Editing of Documents

Once a document has been scanned, it is available instantly for view in the patient record, and it is also easy to edit. The QA Documents functionality enables users to verify and make necessary changes to the scanned documents. All changes to the document are automatically recorded.

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