How Organized Are You?

Are you as organized on your computer as you would like to be—from the way you access files and folders to the way you manage notes, e-mail, or your schedule? Could you be missing out on features that save time and help get your work done more easily? Take this quiz to find out just how organized you really are.

1. Which of the following are ways to easily access important e-mail, tasks, and appointments with Microsoft Office Outlook?

A. Set up rules to automatically assign colors for related e-mail or activities.
B. Organize tasks, calendar entries, or e-mail into categories.
C. Organize or customize views for your calendar, tasks, or e-mail folders.
D. Open a contact in your address book to view all appointments, tasks, and e-mail related to that contact.
E. All of the above.

2. How can you quickly access both frequently-used file folders and your favorite Web sites?

A. Use the Open file dialog box in any program.
B. Use the My Places shortcut bar in Microsoft Office.
C. Save file folders and Web sites to Favorites through Internet Explorer, Windows Explorer, or My Computer.
D. Use Folder Options in the Windows Control Panel.

3. How can you quickly access any file you use frequently, regardless of its location or program?

A. Create a shortcut on your Desktop or in an equally convenient location.
B. Find it in the My Recent Documents folder on the Windows Start menu.
C. Use MSN Desktop Search.
D. Add the file to a toolbar in the correct program.

4. How can you organize all of your notes to make them easier to take or to access?

A. Save them all in one document and use hyperlinks to access the note you need.
B. Scan your sticky pad and other handwritten notes onto your computer and create file folders for the scanned images.
C. Keep all of your text, audio, video, and picture notes together in one location that saves them automatically.
D. Use the Windows Notepad program.

5. How can you keep your e-mail folders easy to manage?

A. Separate your inbox into folders for related subjects, important clients, or specific contacts.
B. Use the Outlook feature Mailbox Cleanup to manage the size of e-mail folders.
C. Create rules to automatically organize e-mail by specifying senders, recipients, or subjects.
D. Export older messages or messages you rarely access to a personal folder file and then delete it from your e-mail folders.
E. All of the above.