German financial services firm, Erste Abwicklungsanstalt was challenged with liquidating a 185 billion EUR financial asset portfolio without a centralized document storage system in place. adesso, a Business-Critical SharePoint partner, helped
connect Microsoft SharePoint 2010 with an enterprise content management (ECM) archive-system, improving business processes, organization-wide productivity, and government compliance.
Erste Abwicklungsanstalt (EAA) is an independent public legal entity in Germany, operating under the umbrella of the Financial Market Stabilization Authority (Bundesanstalt für Finanzmarktstabilisierung). Its task is to take over and wind up a European commercial
bank’s assets and risk exposures with a goal of minimizing losses.
||With the SharePoint solution in place, we have established an audit-proof centralized solution for managing our business critical credit files.
| Michael Severin
Executive Director, Erste Abwicklungsanstalt
EAA employs 120 people at 3 locations and is responsible for the liquidation of a financial asset portfolio worth 185 billion EUR (approximately US$244 billion). They have been facing the challenge of how to manage this massive financial portfolio without
a centralized document storage system in place?
The dominant collaboration method has been e-mail, which is person-dependent, error-prone, and manual. It is easy to ignore, delay, or forget about an e-mail, especially when the recipient is busy, traveling, or sick. For example when a credit decision had
to be made, the customer requests a decision memo via e-mail from his service partner. The service partner manually collects the relevant documents, creates a decision memo, and sends the package via e-mail to their customer. Votes for the decision are collected
– again via email – and then passed back to the service partner to carry out the order.
EAA selected adesso, a Business-Critical SharePoint partner to help resolve this challenge and improve processes, transparency, and compliance. What makes this solution business-critical is the ability to impact core business processes that are critical
to the everyday running of the business. adesso established a Microsoft SharePoint 2010 integration with an ECM archive-system, leveraging K2 workflow and techmasters middleware components to take advantage of audit-proof versioning and archiving.
While the ECM system brings the document management expertise to the table, SharePoint adds organization-wide visibility, improved processes, and compliance to the solution.
With the SharePoint solution in place, all authorized players now have real-time visibility to all documents needed for the credit files, providing a single point of truth and including full-text search based on OCR capabilities, all tied together using techmasters
Active Migration Manager. The use of e-mail and wait time for documents was significantly reduced, resulting in faster customer transactions.
Automation and Improved Productivity
A powerful metadata concept enhances productivity by facilitating search requests and providing the most appropriate documents to the respective audience. Process automation, leveraged by K2 workflow is estimated to increase productivity at least by 30%.
Better Cross-Company Decision-Making
The decision-making process has been generally accelerated by having a single point of truth for all documents and by facilitating K2 for workflow based support. Its quality was improved by automatically documenting all votes and the changes to the necessary
documents. Decision processes were modeled directly within the system with an automated workflow for collecting votes about credit decisions.
A reporting system was connected to measure service partner performance in providing documents against defined service level agreements (SLAs), which resulted in more timely execution.
Thanks to the audit-proof archiving solution based on techmasters Active Repository Manager, decisions and actions are automatically documented and tracked, improving governance, risk, and compliance (GRC). As a great accomplishment, now 100% of EAA credit
decision processes are GRC-compliant.
Business-Critical SharePoint (BCSP) is a Microsoft partner program that includes
top solution and service providers who focus on Line-of-Business (LOB) integration with SharePoint.
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