4-page Case Study
Posted: 12/19/2011
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Department of Education of the Philippines Department of Education Broadens Technology in Schools and Improves Teacher Productivity by 25 Percent


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The Department of Education in the Philippines (DepEd) is responsible for managing and governing the Philippine primary and secondary school system. With over 23 million students to serve across 44,000 schools, DepEd needed a cost-efficient way to provide every student with access to technology to maximize education and help draw students back into schools. In 2010, as a part of this effort, DepEd began deploying Windows MultiPoint Server 2010, which allows multiple users, each with their own independent and familiar Windows experience, to share one computer simultaneously. DepEd expects to reduce hardware costs by 55 percent and energy costs by as much as 75 percent and also reduce its carbon footprint. In addition, teachers are saving 500 hours per year, about 25 percent of their time, which they can dedicate to lesson plans and teaching.

Situation
The Department of Education of the Philippines (DepEd) was originally founded in 1901 as the Department of Public Instruction to support the country’s centralized public school system. With changes in government over the years, the department underwent several transformations until 2001, when DepEd was formally established. It is primarily responsible for providing the school-age population and young adults with skills, knowledge, and values to become caring, self-reliant, productive, and patriotic citizens. DepEd manages 23 million students across 37,000 elementary schools and 7,000 secondary schools, and it supports 490,000 teachers.

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* Having computers in the classroom is one of the highest contributors to our overall energy costs, so Windows MultiPoint Server provides substantial savings for us. *

Mari Paul C. Soriano
Director for Technical Services, Department of Education of the Philippines

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Inside of DepEd, the Technical Service (TS) Information and Communication Technologies (ICT) unit is responsible for the Department of Education Computerization Program, which was initiated in 1996 but suffered from sporadic implementation and changes in policies with different political administrations. In 2007, TS-ICT jump-started the program again, drafting a new policy that would help maximize education by providing broad, quality access to technology for schools across the country.

While the technology proved effective from an educational standpoint—many students, especially in rural areas, who had dropped out of the programs were drawn back by the chance to use technology—DepEd realized that it might not be getting everything out of the technology that it could. “We realized that with traditional computers, only one student at a time could use the technology, and with 10 computers for a class of 50, that was very limiting,” explains Mari Paul C. Soriano, Director for Technical Services at the Department of Education of the Philippines. “We were only using about 10 percent of the computing power available on each machine. We wanted to increase that number to 60 or 70 percent.”

In 2009, the ICT team began evaluating solutions to help it harness more computing power. It explored using lower-cost computers, thin clients, and a traditional server/client model to help further expand technology programs to schools. The final solution would need to provide enough computing power that every student could take advantage of the technology. DepEd also needed to ensure that whatever solution it chose would be compatible with its existing resources and applications.

Solution
After a year spent comparing the performance and cost of several solutions, DepEd found that Windows MultiPoint Server 2010 would be the most cost-effective way to meet its goals for providing technology to all the schools. With Windows MultiPoint Server, DepEd could install one or more host computers in a classroom or lab and potentially attach up to 10 user stations to each host. This way, it could maximize the utilization of each host computer in a way it could not before.

DepEd began deploying Windows MultiPoint Server in 2010. Currently, each host computer has six connected user stations, each consisting of a monitor, a keyboard, and a mouse. Each user station attaches to the server through a USB hub. Currently, it has deployed more than 1,400 stations at 109 schools. DepEd plans to deploy 42,000 workstations at 6,000 schools over the next two years. It believes it will take a total of seven years to get basic technology for all 23 million students in its 44,000 schools.

“Windows MultiPoint Server has addressed all of our students’ needs where technology is concerned,” explains Soriano. “We can run all of the educational applications that students need.” Students have access to the Internet for research, email, and social networking applications. They can also use educational applications that provide streaming videos. To create documents and presentations for class projects, students can use all the capabilities of Microsoft Office 2010. Most importantly, they can work at their own paces, save their own work, and access content as necessary.

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* With increasing prices, we would just need more and more money to replace desktop computers. With Windows MultiPoint Server, it will be much less difficult to get approval to refresh hardware, and it will cost us less in the long run. *

Mari Paul C. Soriano
Director for Technical Services, Department of Education of the Philippines

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Teachers receive a half-day of training specifically on how to use Windows MultiPoint Server, part of a larger training session for how to bring technology into core subjects. With Windows MultiPoint Server, they can easily monitor students’ activities and share content with them to help them through a lesson. DepEd also configured Windows MultiPoint Server to work with the schools’ information management system, so that teachers can electronically capture and evaluate performance data.

As DepEd continues its efforts to introduce technology in the classroom, it will begin to deploy Windows MultiPoint Server 2011, and it will upgrade its current deployment to take advantage of additional features such as the MultiPoint Manager, which teachers can use to manage multiple Windows MultiPoint Server hosts and many student desktops at one time.

Benefits
By deploying Windows MultiPoint Server, DepEd can more easily provide technology to a large number of students. With traditional desktop computers, students were forced to share computers, which meant that they did not always have access to content and programs they needed to complete their work. With Windows MultiPoint Server, DepEd can provide students with individual access to technology in a cost-effective manner. “Overall, we can provide more support for ICT programs with Windows MultiPoint Server, because we can move faster to address any issues or provide special configurations. That was not possible before,” says Soriano.

Reduced Hardware Costs by 55 Percent
With Windows MultiPoint Server, DepEd reduced up-front hardware costs significantly. “To deploy 50 desktop computers at a school, we would pay around 1.4 million pesos [U.S.$36,300]. To deploy 42 user stations and eight host computers, including implementation and deployment, we pay around 724,000 pesos [U.S.$16,500],” says Soriano. This means that DepEd can save 55 percent in up-front hardware costs for each school. With 5,000 schools in the current pipeline, the savings is significant.

Reduced Energy Costs up to 75 Percent
DepEd has experienced increased energy efficiency savings with its Windows MultiPoint Server deployment. A deployment of 50 desktop computers uses approximately 2,288 kilowatt hours (kWh) per month; Windows MultiPoint Server deployment with 8 host computers and 42 user station uses approximately 572 kWh per month. With a current average cost of about 11 pesos (U.S.$0.26) per kWh, this means energy costs go from 34,320 pesos (U.S.$782) per month to 8,580 pesos (U.S.$195) per month—a 75 percent reduction in energy costs. “Having computers in the classroom is one of the highest contributors to our overall energy costs, so Windows MultiPoint Server provides substantial savings for us,” explains Soriano.

Improved Teacher Productivity by 25 Percent
Because teachers can now electronically capture performance data such as scores for projects, tests, and daily quizzes, they save significant time manually entering data. “We are saving a minimum of 500 hours per teacher per year, which is about 25 percent of their time that they can dedicate to lesson plans and classroom activities,” says Soriano.

Increased Student Attendance
DepEd has found that deploying technology in the schools and making it a regular part of the classroom experience has drawn students back to school. “We had a lot of students who had to leave school due to unrest in some parts of the country or to find work to contribute to their family income,” explains Soriano. “Since we have deployed this technology, we are hearing that students have an increased interest in school.” One of the main drivers seems to be that technology helps the students connect to other students—either in their own country or abroad—which is a benefit that DepEd did not anticipate.

Reduced Cost for Hardware Refresh
With Windows MultiPoint Server in place, DepEd can more easily refresh hardware at a lower cost. Desktop computers generally need to be refreshed every three to five years, which can get expensive quickly. Instead of replacing individual computers as they fail, DepEd only needs to replace host computers—and it can add user stations to other hosts during refresh cycles so that students do not lose time in front of the computer. “With increasing prices, we would just need more and more money to replace desktop computers,” says Soriano. “With Windows MultiPoint Server, it will be much less difficult to get approval to refresh hardware, and it will cost us less in the long run.”

Reduced Carbon Footprint
With the 75 percent energy savings, DepEd also reduces its carbon footprint significantly, which is an overall initiative for the country. “We are definitely being green with this approach,” says Soriano. “We put much less pressure on the environment.” With Windows MultiPoint Server, DepEd can move steadily toward its goals of providing students access to technology.

Microsoft Education
Microsoft technology, programs, and solutions can improve teaching and learning opportunities for instructors and students and make education administration more successful.

For more information about Microsoft Education, please go to:
www.microsoft.com/education


For More Information
For more information about Microsoft products and services, call the Microsoft Sales Information Center at (800) 426-9400. In Canada, call the Microsoft Canada Information Centre at (877) 568-2495. Customers in the United States and Canada who are deaf or hard-of-hearing can reach Microsoft text telephone (TTY/TDD) services at (800) 892-5234. Outside the 50 United States and Canada, please contact your local Microsoft subsidiary. To access information using the World Wide Web, go to:
www.microsoft.com

For more information about Department of Education of the Philippines, call (032) 632-1361 or visit the website at:
www.deped.gov.ph

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Solution Overview




Organization Profile
The Department of Education of the Philippines (DepEd) is the executive department of the Philippine government responsible for primary and secondary education.


Business Situation
DepEd needed a cost-efficient way to provide basic technology and Internet access to its 23 million students.


Solution
DepEd deployed Windows MultiPoint Server to provide its 23 million students with access to educational applications and Internet access.


Benefits
  • Reduced hardware costs by 55 percent
  • Reduced energy costs by 75 percent
  • Improved teacher productivity by 25 percent
  • Increased student attendance
  • Shortened hardware refresh cycle


Software and Services
  • Windows Multipoint Server 2010
  • Windows Multipoint Server 2011

Vertical Industries
  • Primary & Secondary Edu/ K-12
  • Education

Country/Region
Philippines

Business Need
  • Cost Containment
  • Environmental Sustainability

Languages
English

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