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 Answer |
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[X-Posted to OE General]
How can you stop it? Let it compact and you won't be bothered for another
100 closings of OE.
Why does OE insist on compacting folders when I close it?:
http://www.insideoe.com/faqs/why.htm#compact
About File Corruption:
http://www.microsoft.com/windows/IE/community/columns/filecorruption.mspx
Compacting your folders periodically is a must to keep OE functioning well
and at some point, you may lose all your saved messages if you don't. When
you delete, or move messages, the space they had used remains until you
compact.
***Never touch anything until the compacting is finished.***
See:
www.oehelp.com/OETips.aspx#2
With SP2, automatic background compacting was removed due to problems it
caused. Now you will get a prompt to compact after 100 OE closings, which
you should do, and don't touch anything until it has finished. If you
compact manually, at your convenience, this will also set the counter back
to zero. See this for more information:
http://www.insideoe.com/files/maintain.htm#compact
If you are fully patched, you will also now see a copy of your dbx files
being copied to the Recycle Bin as BAK files. Should something go awry when
compacting, the messages can easily be restored from this backup. A manual
compact will also reset the counter in the registry back to zero now.
For more info, see the information outlined in red here:
www.oehelp.com/OETips.aspx#2
To keep things running smooth, and for faster compacting:
Do not archive mail in default OE folders. They will eventually become
corrupt and you may lose mail. Create your own user defined folders for
storing mail and move your mail to them. Empty Deleted Items folder
regularly. Keep user created folders under 100MB, and Default folders as
empty as is feasible.
--
Bruce Hagen
MS-MVP Outlook Express
Imperial Beach, CA
"cajun_mike" <cajun_mike@ qwest(DONOTSPAM).net> wrote in message
news:9D99BFFA-6F65-4536-B339-1EE903EDA17B@microsoft.com...
> I've reached the point where every time I exit OE I'm asked if I want to
> compact my folders to save space. The answer is, and will be, no. I have
> plenty of space, back up often, and run Outlook Express Quick Backup. No
> sweat.
>
> How can I stop the program from repeatedly asking me if I want to back up
> the folders?
>
> Thanks a million!
>
> Mike
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One of the problems of compacting files are that I have folders under the
"Inbox" folders and then sub-folders under some of them for organizational
purposes. The compacting process doesn't handle this well and data is lost
during the compacting process, thus my reluctance to compact. Is there
something I can do about this issue?
Mike
"Bruce Hagen" wrote:
> [X-Posted to OE General]
>
> How can you stop it? Let it compact and you won't be bothered for another
> 100 closings of OE.
>
> Why does OE insist on compacting folders when I close it?:
> http://www.insideoe.com/faqs/why.htm#compact
>
> About File Corruption:
> http://www.microsoft.com/windows/IE/community/columns/filecorruption.mspx
>
> Compacting your folders periodically is a must to keep OE functioning well
> and at some point, you may lose all your saved messages if you don't. When
> you delete, or move messages, the space they had used remains until you
> compact.
>
> ***Never touch anything until the compacting is finished.***
>
> See:
> www.oehelp.com/OETips.aspx#2
>
> With SP2, automatic background compacting was removed due to problems it
> caused. Now you will get a prompt to compact after 100 OE closings, which
> you should do, and don't touch anything until it has finished. If you
> compact manually, at your convenience, this will also set the counter back
> to zero. See this for more information:
> http://www.insideoe.com/files/maintain.htm#compact
>
> If you are fully patched, you will also now see a copy of your dbx files
> being copied to the Recycle Bin as BAK files. Should something go awry when
> compacting, the messages can easily be restored from this backup. A manual
> compact will also reset the counter in the registry back to zero now.
>
> For more info, see the information outlined in red here:
> www.oehelp.com/OETips.aspx#2
>
> To keep things running smooth, and for faster compacting:
>
> Do not archive mail in default OE folders. They will eventually become
> corrupt and you may lose mail. Create your own user defined folders for
> storing mail and move your mail to them. Empty Deleted Items folder
> regularly. Keep user created folders under 100MB, and Default folders as
> empty as is feasible.
> --
>
> Bruce Hagen
> MS-MVP Outlook Express
> Imperial Beach, CA
>
>
> "cajun_mike" <cajun_mike@ qwest(DONOTSPAM).net> wrote in message
> news:9D99BFFA-6F65-4536-B339-1EE903EDA17B@microsoft.com...
> > I've reached the point where every time I exit OE I'm asked if I want to
> > compact my folders to save space. The answer is, and will be, no. I have
> > plenty of space, back up often, and run Outlook Express Quick Backup. No
> > sweat.
> >
> > How can I stop the program from repeatedly asking me if I want to back up
> > the folders?
> >
> > Thanks a million!
> >
> > Mike
>
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If you read all of what I posted, you understand that if you never compact,
you will certainly lose all of your messages at some point.
Define "The compacting process doesn't handle this well".
Perhaps your folders need compacting more often. A manual compact a couple
of times a week may be the answer to your problems.
Click on Outlook Express at the top of the folder tree so no folders are
open. Then: File | Work Offline (or double click Working Online in the
Status Bar). File | Folder | Compact all folders. Don't touch anything until
the compacting is completed.
If you keep the folder sizes reasonable as I suggested, you shouldn't have
any problems. That said, anyone that values their saved messages should back
them up regardless of the e-mail client they use.
This freeware tool backs up everything in OE in seconds. Disregard what is
written in red. That is referring to a different program.
Outlook Express Quick Backup (OEQB):
http://www.oehelp.com/OEBackup/Default.aspx
--
Bruce Hagen
MS-MVP Outlook Express
Imperial Beach, CA
"cajun_mike" <cajun_mike@ qwest(DONOTSPAM).net> wrote in message
news:4E2BC8FB-BBC2-4FCC-9F89-1F08C2BD5546@microsoft.com...
>
> One of the problems of compacting files are that I have folders under the
> "Inbox" folders and then sub-folders under some of them for organizational
> purposes. The compacting process doesn't handle this well and data is
> lost
> during the compacting process, thus my reluctance to compact. Is there
> something I can do about this issue?
>
> Mike
>
>
> "Bruce Hagen" wrote:
>
>> [X-Posted to OE General]
>>
>> How can you stop it? Let it compact and you won't be bothered for another
>> 100 closings of OE.
>>
>> Why does OE insist on compacting folders when I close it?:
>> http://www.insideoe.com/faqs/why.htm#compact
>>
>> About File Corruption:
>> http://www.microsoft.com/windows/IE/community/columns/filecorruption.mspx
>>
>> Compacting your folders periodically is a must to keep OE functioning
>> well
>> and at some point, you may lose all your saved messages if you don't.
>> When
>> you delete, or move messages, the space they had used remains until you
>> compact.
>>
>> ***Never touch anything until the compacting is finished.***
>>
>> See:
>> www.oehelp.com/OETips.aspx#2
>>
>> With SP2, automatic background compacting was removed due to problems it
>> caused. Now you will get a prompt to compact after 100 OE closings, which
>> you should do, and don't touch anything until it has finished. If you
>> compact manually, at your convenience, this will also set the counter
>> back
>> to zero. See this for more information:
>> http://www.insideoe.com/files/maintain.htm#compact
>>
>> If you are fully patched, you will also now see a copy of your dbx files
>> being copied to the Recycle Bin as BAK files. Should something go awry
>> when
>> compacting, the messages can easily be restored from this backup. A
>> manual
>> compact will also reset the counter in the registry back to zero now.
>>
>> For more info, see the information outlined in red here:
>> www.oehelp.com/OETips.aspx#2
>>
>> To keep things running smooth, and for faster compacting:
>>
>> Do not archive mail in default OE folders. They will eventually become
>> corrupt and you may lose mail. Create your own user defined folders for
>> storing mail and move your mail to them. Empty Deleted Items folder
>> regularly. Keep user created folders under 100MB, and Default folders as
>> empty as is feasible.
>> --
>>
>> Bruce Hagen
>> MS-MVP Outlook Express
>> Imperial Beach, CA
>>
>>
>> "cajun_mike" <cajun_mike@ qwest(DONOTSPAM).net> wrote in message
>> news:9D99BFFA-6F65-4536-B339-1EE903EDA17B@microsoft.com...
>> > I've reached the point where every time I exit OE I'm asked if I want
>> > to
>> > compact my folders to save space. The answer is, and will be, no. I
>> > have
>> > plenty of space, back up often, and run Outlook Express Quick Backup.
>> > No
>> > sweat.
>> >
>> > How can I stop the program from repeatedly asking me if I want to back
>> > up
>> > the folders?
>> >
>> > Thanks a million!
>> >
>> > Mike
>>
>>
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I never lost data due to compacting in my OE days. And I had quite an
impressive array of sub-folders.
I compacted whenever prompted, sometimes on my own just for the heck of it.
The larger you allow your mailboxes to grow, the more your risk of
losing data. If you like big mailboxes (and bloated software), you want
Outlook.
---
Leonard Grey
Errare humanum est
cajun_mike wrote:
> One of the problems of compacting files are that I have folders under the
> "Inbox" folders and then sub-folders under some of them for organizational
> purposes. The compacting process doesn't handle this well and data is lost
> during the compacting process, thus my reluctance to compact. Is there
> something I can do about this issue?
>
> Mike
>
>
> "Bruce Hagen" wrote:
>
>> [X-Posted to OE General]
>>
>> How can you stop it? Let it compact and you won't be bothered for another
>> 100 closings of OE.
>>
>> Why does OE insist on compacting folders when I close it?:
>> http://www.insideoe.com/faqs/why.htm#compact
>>
>> About File Corruption:
>> http://www.microsoft.com/windows/IE/community/columns/filecorruption.mspx
>>
>> Compacting your folders periodically is a must to keep OE functioning well
>> and at some point, you may lose all your saved messages if you don't. When
>> you delete, or move messages, the space they had used remains until you
>> compact.
>>
>> ***Never touch anything until the compacting is finished.***
>>
>> See:
>> www.oehelp.com/OETips.aspx#2
>>
>> With SP2, automatic background compacting was removed due to problems it
>> caused. Now you will get a prompt to compact after 100 OE closings, which
>> you should do, and don't touch anything until it has finished. If you
>> compact manually, at your convenience, this will also set the counter back
>> to zero. See this for more information:
>> http://www.insideoe.com/files/maintain.htm#compact
>>
>> If you are fully patched, you will also now see a copy of your dbx files
>> being copied to the Recycle Bin as BAK files. Should something go awry when
>> compacting, the messages can easily be restored from this backup. A manual
>> compact will also reset the counter in the registry back to zero now.
>>
>> For more info, see the information outlined in red here:
>> www.oehelp.com/OETips.aspx#2
>>
>> To keep things running smooth, and for faster compacting:
>>
>> Do not archive mail in default OE folders. They will eventually become
>> corrupt and you may lose mail. Create your own user defined folders for
>> storing mail and move your mail to them. Empty Deleted Items folder
>> regularly. Keep user created folders under 100MB, and Default folders as
>> empty as is feasible.
>> --
>>
>> Bruce Hagen
>> MS-MVP Outlook Express
>> Imperial Beach, CA
>>
>>
>> "cajun_mike" <cajun_mike@ qwest(DONOTSPAM).net> wrote in message
>> news:9D99BFFA-6F65-4536-B339-1EE903EDA17B@microsoft.com...
>>> I've reached the point where every time I exit OE I'm asked if I want to
>>> compact my folders to save space. The answer is, and will be, no. I have
>>> plenty of space, back up often, and run Outlook Express Quick Backup. No
>>> sweat.
>>>
>>> How can I stop the program from repeatedly asking me if I want to back up
>>> the folders?
>>>
>>> Thanks a million!
>>>
>>> Mike
>>
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Listen carefully because no one else is telling you these things!:
1) when the dbx = databases of outlook express reach 2gb in size then
Outlook express crashes and you lose data!!
The way to avoid this is to make new folders along side the inbox and not
INSIDE the inbox, that way each new folder with have its OWN database file
(dbx) so more data will be spread out among more databases creating more
stability!
2) after moving or even deleting emails from outlook express the DBX files
DO NOT SHRINK UNLESS YOU COMPACT THEM!
even if you delete EVERY EMAIL the previous large size remains unless you
compact them!
so do what I said in step 1, create new folders along side the inbox, outbox
etc, and take the emails from the subfolders inside the inbox and place them
there...
then compact everything!
You can back up your dbx folder BEFORE doing all this if you are afraid..
if you don’t know how, post back and I will tell you!
"cajun_mike" <cajun_mike@ qwest(DONOTSPAM).net> wrote in message
news:4E2BC8FB-BBC2-4FCC-9F89-1F08C2BD5546@microsoft.com...
>
> One of the problems of compacting files are that I have folders under the
> "Inbox" folders and then sub-folders under some of them for organizational
> purposes. The compacting process doesn't handle this well and data is
> lost
> during the compacting process, thus my reluctance to compact. Is there
> something I can do about this issue?
>
> Mike
>
>
> "Bruce Hagen" wrote:
>
>> [X-Posted to OE General]
>>
>> How can you stop it? Let it compact and you won't be bothered for another
>> 100 closings of OE.
>>
>> Why does OE insist on compacting folders when I close it?:
>> http://www.insideoe.com/faqs/why.htm#compact
>>
>> About File Corruption:
>> http://www.microsoft.com/windows/IE/community/columns/filecorruption.mspx
>>
>> Compacting your folders periodically is a must to keep OE functioning
>> well
>> and at some point, you may lose all your saved messages if you don't.
>> When
>> you delete, or move messages, the space they had used remains until you
>> compact.
>>
>> ***Never touch anything until the compacting is finished.***
>>
>> See:
>> www.oehelp.com/OETips.aspx#2
>>
>> With SP2, automatic background compacting was removed due to problems it
>> caused. Now you will get a prompt to compact after 100 OE closings, which
>> you should do, and don't touch anything until it has finished. If you
>> compact manually, at your convenience, this will also set the counter
>> back
>> to zero. See this for more information:
>> http://www.insideoe.com/files/maintain.htm#compact
>>
>> If you are fully patched, you will also now see a copy of your dbx files
>> being copied to the Recycle Bin as BAK files. Should something go awry
>> when
>> compacting, the messages can easily be restored from this backup. A
>> manual
>> compact will also reset the counter in the registry back to zero now.
>>
>> For more info, see the information outlined in red here:
>> www.oehelp.com/OETips.aspx#2
>>
>> To keep things running smooth, and for faster compacting:
>>
>> Do not archive mail in default OE folders. They will eventually become
>> corrupt and you may lose mail. Create your own user defined folders for
>> storing mail and move your mail to them. Empty Deleted Items folder
>> regularly. Keep user created folders under 100MB, and Default folders as
>> empty as is feasible.
>> --
>>
>> Bruce Hagen
>> MS-MVP Outlook Express
>> Imperial Beach, CA
>>
>>
>> "cajun_mike" <cajun_mike@ qwest(DONOTSPAM).net> wrote in message
>> news:9D99BFFA-6F65-4536-B339-1EE903EDA17B@microsoft.com...
>> > I've reached the point where every time I exit OE I'm asked if I want
>> > to
>> > compact my folders to save space. The answer is, and will be, no. I
>> > have
>> > plenty of space, back up often, and run Outlook Express Quick Backup.
>> > No
>> > sweat.
>> >
>> > How can I stop the program from repeatedly asking me if I want to back
>> > up
>> > the folders?
>> >
>> > Thanks a million!
>> >
>> > Mike
>>
>>
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You are correct with 2) and not correct with 1).
OE may not crash when a dbx file reaches 2 GB. I doubt that the size will
ever reach 2 GB without the file becoming corrupt and messages being lost or
a new file being created. Large dbx files will take a long time to open.
OE uses a dbx file for each folder.
Folders.dbx keep track of how to display the folder structure. If
folders.dbx gets corrupted, then the folders in a folder may not display
properly.
--
Ronald Sommer
"CBoom" <someone@microsoft.com> wrote in message
news:gjc77c$cek$1@news.motzarella.org...
> Listen carefully because no one else is telling you these things!:
>
> 1) when the dbx = databases of outlook express reach 2gb in size then
> Outlook express crashes and you lose data!!
>
> The way to avoid this is to make new folders along side the inbox and not
> INSIDE the inbox, that way each new folder with have its OWN database file
> (dbx) so more data will be spread out among more databases creating more
> stability!
>
> 2) after moving or even deleting emails from outlook express the DBX files
> DO NOT SHRINK UNLESS YOU COMPACT THEM!
>
> even if you delete EVERY EMAIL the previous large size remains unless you
> compact them!
>
> so do what I said in step 1, create new folders along side the inbox,
> outbox etc, and take the emails from the subfolders inside the inbox and
> place them there...
>
> then compact everything!
>
> You can back up your dbx folder BEFORE doing all this if you are afraid..
>
> if you don’t know how, post back and I will tell you!
>
>
>
> "cajun_mike" <cajun_mike@ qwest(DONOTSPAM).net> wrote in message
> news:4E2BC8FB-BBC2-4FCC-9F89-1F08C2BD5546@microsoft.com...
>>
>> One of the problems of compacting files are that I have folders under the
>> "Inbox" folders and then sub-folders under some of them for
>> organizational
>> purposes. The compacting process doesn't handle this well and data is
>> lost
>> during the compacting process, thus my reluctance to compact. Is there
>> something I can do about this issue?
>>
>> Mike
>>
>>
>> "Bruce Hagen" wrote:
>>
>>> [X-Posted to OE General]
>>>
>>> How can you stop it? Let it compact and you won't be bothered for
>>> another
>>> 100 closings of OE.
>>>
>>> Why does OE insist on compacting folders when I close it?:
>>> http://www.insideoe.com/faqs/why.htm#compact
>>>
>>> About File Corruption:
>>> http://www.microsoft.com/windows/IE/community/columns/filecorruption.mspx
>>>
>>> Compacting your folders periodically is a must to keep OE functioning
>>> well
>>> and at some point, you may lose all your saved messages if you don't.
>>> When
>>> you delete, or move messages, the space they had used remains until you
>>> compact.
>>>
>>> ***Never touch anything until the compacting is finished.***
>>>
>>> See:
>>> www.oehelp.com/OETips.aspx#2
>>>
>>> With SP2, automatic background compacting was removed due to problems it
>>> caused. Now you will get a prompt to compact after 100 OE closings,
>>> which
>>> you should do, and don't touch anything until it has finished. If you
>>> compact manually, at your convenience, this will also set the counter
>>> back
>>> to zero. See this for more information:
>>> http://www.insideoe.com/files/maintain.htm#compact
>>>
>>> If you are fully patched, you will also now see a copy of your dbx files
>>> being copied to the Recycle Bin as BAK files. Should something go awry
>>> when
>>> compacting, the messages can easily be restored from this backup. A
>>> manual
>>> compact will also reset the counter in the registry back to zero now.
>>>
>>> For more info, see the information outlined in red here:
>>> www.oehelp.com/OETips.aspx#2
>>>
>>> To keep things running smooth, and for faster compacting:
>>>
>>> Do not archive mail in default OE folders. They will eventually become
>>> corrupt and you may lose mail. Create your own user defined folders for
>>> storing mail and move your mail to them. Empty Deleted Items folder
>>> regularly. Keep user created folders under 100MB, and Default folders as
>>> empty as is feasible.
>>> --
>>>
>>> Bruce Hagen
>>> MS-MVP Outlook Express
>>> Imperial Beach, CA
>>>
>>>
>>> "cajun_mike" <cajun_mike@ qwest(DONOTSPAM).net> wrote in message
>>> news:9D99BFFA-6F65-4536-B339-1EE903EDA17B@microsoft.com...
>>> > I've reached the point where every time I exit OE I'm asked if I want
>>> > to
>>> > compact my folders to save space. The answer is, and will be, no. I
>>> > have
>>> > plenty of space, back up often, and run Outlook Express Quick Backup.
>>> > No
>>> > sweat.
>>> >
>>> > How can I stop the program from repeatedly asking me if I want to back
>>> > up
>>> > the folders?
>>> >
>>> > Thanks a million!
>>> >
>>> > Mike
>>>
>>>
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Ron
When folders.dbx corrupts you can delete it . You lose the folder
structure but regain your folders.
http://www.insideoe.com/files/store.htm
I just mentioned it for the benefit of others as I feel sure you are
already aware of this.
--
Gerry
~~~~
FCA
Stourport, England
Enquire, plan and execute
~~~~~~~~~~~~~~~~~~~
Ron Sommer wrote:
> You are correct with 2) and not correct with 1).
>
> OE may not crash when a dbx file reaches 2 GB. I doubt that the size
> will ever reach 2 GB without the file becoming corrupt and messages
> being lost or a new file being created. Large dbx files will take a
> long time to open. OE uses a dbx file for each folder.
> Folders.dbx keep track of how to display the folder structure. If
> folders.dbx gets corrupted, then the folders in a folder may not
> display properly.
>
> "CBoom" <someone@microsoft.com> wrote in message
> news:gjc77c$cek$1@news.motzarella.org...
>> Listen carefully because no one else is telling you these things!:
>>
>> 1) when the dbx = databases of outlook express reach 2gb in size then
>> Outlook express crashes and you lose data!!
>>
>> The way to avoid this is to make new folders along side the inbox
>> and not INSIDE the inbox, that way each new folder with have its OWN
>> database file (dbx) so more data will be spread out among more
>> databases creating more stability!
>>
>> 2) after moving or even deleting emails from outlook express the DBX
>> files DO NOT SHRINK UNLESS YOU COMPACT THEM!
>>
>> even if you delete EVERY EMAIL the previous large size remains
>> unless you compact them!
>>
>> so do what I said in step 1, create new folders along side the inbox,
>> outbox etc, and take the emails from the subfolders inside the inbox
>> and place them there...
>>
>> then compact everything!
>>
>> You can back up your dbx folder BEFORE doing all this if you are
>> afraid.. if you don't know how, post back and I will tell you!
>>
>>
>>
>> "cajun_mike" <cajun_mike@ qwest(DONOTSPAM).net> wrote in message
>> news:4E2BC8FB-BBC2-4FCC-9F89-1F08C2BD5546@microsoft.com...
>>>
>>> One of the problems of compacting files are that I have folders
>>> under the "Inbox" folders and then sub-folders under some of them
>>> for organizational
>>> purposes. The compacting process doesn't handle this well and data
>>> is lost
>>> during the compacting process, thus my reluctance to compact. Is
>>> there something I can do about this issue?
>>>
>>> Mike
>>>
>>>
>>> "Bruce Hagen" wrote:
>>>
>>>> [X-Posted to OE General]
>>>>
>>>> How can you stop it? Let it compact and you won't be bothered for
>>>> another
>>>> 100 closings of OE.
>>>>
>>>> Why does OE insist on compacting folders when I close it?:
>>>> http://www.insideoe.com/faqs/why.htm#compact
>>>>
>>>> About File Corruption:
>>>> http://www.microsoft.com/windows/IE/community/columns/filecorruption.mspx
>>>>
>>>> Compacting your folders periodically is a must to keep OE
>>>> functioning well
>>>> and at some point, you may lose all your saved messages if you
>>>> don't. When
>>>> you delete, or move messages, the space they had used remains
>>>> until you compact.
>>>>
>>>> ***Never touch anything until the compacting is finished.***
>>>>
>>>> See:
>>>> www.oehelp.com/OETips.aspx#2
>>>>
>>>> With SP2, automatic background compacting was removed due to
>>>> problems it caused. Now you will get a prompt to compact after 100
>>>> OE closings, which
>>>> you should do, and don't touch anything until it has finished. If
>>>> you compact manually, at your convenience, this will also set the
>>>> counter back
>>>> to zero. See this for more information:
>>>> http://www.insideoe.com/files/maintain.htm#compact
>>>>
>>>> If you are fully patched, you will also now see a copy of your dbx
>>>> files being copied to the Recycle Bin as BAK files. Should
>>>> something go awry when
>>>> compacting, the messages can easily be restored from this backup. A
>>>> manual
>>>> compact will also reset the counter in the registry back to zero
>>>> now. For more info, see the information outlined in red here:
>>>> www.oehelp.com/OETips.aspx#2
>>>>
>>>> To keep things running smooth, and for faster compacting:
>>>>
>>>> Do not archive mail in default OE folders. They will eventually
>>>> become corrupt and you may lose mail. Create your own user defined
>>>> folders for storing mail and move your mail to them. Empty Deleted
>>>> Items folder regularly. Keep user created folders under 100MB, and
>>>> Default folders as empty as is feasible.
>>>> --
>>>>
>>>> Bruce Hagen
>>>> MS-MVP Outlook Express
>>>> Imperial Beach, CA
>>>>
>>>>
>>>> "cajun_mike" <cajun_mike@ qwest(DONOTSPAM).net> wrote in message
>>>> news:9D99BFFA-6F65-4536-B339-1EE903EDA17B@microsoft.com...
>>>>> I've reached the point where every time I exit OE I'm asked if I
>>>>> want to
>>>>> compact my folders to save space. The answer is, and will be,
>>>>> no. I have
>>>>> plenty of space, back up often, and run Outlook Express Quick
>>>>> Backup. No
>>>>> sweat.
>>>>>
>>>>> How can I stop the program from repeatedly asking me if I want to
>>>>> back up
>>>>> the folders?
>>>>>
>>>>> Thanks a million!
>>>>>
>>>>> Mike
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I am not wrong unless microsoft is wrong also.
http://support.microsoft.com/kb/903095
"The maximum file size of the .dbx files that are used by Outlook Express is
2 gigabytes (GB).
Note Although the maximum file size is 2 GB, .dbx file performance can be
greatly influenced by the hardware resources on a computer. These resources
can include random access memory (RAM), disk space, and processor
resources."
I have hands on experience with this on multiple computers. When outlook
hits the 2gb limit it crashes all the time and becomes highly unstable
You don’t have to believe me, just google it
http://www.google.com/search?q=2gb+limit+dbx&rls=com.microsoft:*&ie=UTF-8&oe=UTF-8&startIndex=&startPage=1
"Ron Sommer" <rsommer@nospam.ktis.net> wrote in message
news:OqRxpHnaJHA.4424@TK2MSFTNGP05.phx.gbl...
> You are correct with 2) and not correct with 1).
>
> OE may not crash when a dbx file reaches 2 GB. I doubt that the size will
> ever reach 2 GB without the file becoming corrupt and messages being lost
> or a new file being created. Large dbx files will take a long time to
> open.
> OE uses a dbx file for each folder.
> Folders.dbx keep track of how to display the folder structure. If
> folders.dbx gets corrupted, then the folders in a folder may not display
> properly.
> --
> Ronald Sommer
>
> "CBoom" <someone@microsoft.com> wrote in message
> news:gjc77c$cek$1@news.motzarella.org...
>> Listen carefully because no one else is telling you these things!:
>>
>> 1) when the dbx = databases of outlook express reach 2gb in size then
>> Outlook express crashes and you lose data!!
>>
>> The way to avoid this is to make new folders along side the inbox and not
>> INSIDE the inbox, that way each new folder with have its OWN database
>> file (dbx) so more data will be spread out among more databases creating
>> more stability!
>>
>> 2) after moving or even deleting emails from outlook express the DBX
>> files DO NOT SHRINK UNLESS YOU COMPACT THEM!
>>
>> even if you delete EVERY EMAIL the previous large size remains unless you
>> compact them!
>>
>> so do what I said in step 1, create new folders along side the inbox,
>> outbox etc, and take the emails from the subfolders inside the inbox and
>> place them there...
>>
>> then compact everything!
>>
>> You can back up your dbx folder BEFORE doing all this if you are afraid..
>>
>> if you don’t know how, post back and I will tell you!
>>
>>
>>
>> "cajun_mike" <cajun_mike@ qwest(DONOTSPAM).net> wrote in message
>> news:4E2BC8FB-BBC2-4FCC-9F89-1F08C2BD5546@microsoft.com...
>>>
>>> One of the problems of compacting files are that I have folders under
>>> the
>>> "Inbox" folders and then sub-folders under some of them for
>>> organizational
>>> purposes. The compacting process doesn't handle this well and data is
>>> lost
>>> during the compacting process, thus my reluctance to compact. Is there
>>> something I can do about this issue?
>>>
>>> Mike
>>>
>>>
>>> "Bruce Hagen" wrote:
>>>
>>>> [X-Posted to OE General]
>>>>
>>>> How can you stop it? Let it compact and you won't be bothered for
>>>> another
>>>> 100 closings of OE.
>>>>
>>>> Why does OE insist on compacting folders when I close it?:
>>>> http://www.insideoe.com/faqs/why.htm#compact
>>>>
>>>> About File Corruption:
>>>> http://www.microsoft.com/windows/IE/community/columns/filecorruption.mspx
>>>>
>>>> Compacting your folders periodically is a must to keep OE functioning
>>>> well
>>>> and at some point, you may lose all your saved messages if you don't.
>>>> When
>>>> you delete, or move messages, the space they had used remains until you
>>>> compact.
>>>>
>>>> ***Never touch anything until the compacting is finished.***
>>>>
>>>> See:
>>>> www.oehelp.com/OETips.aspx#2
>>>>
>>>> With SP2, automatic background compacting was removed due to problems
>>>> it
>>>> caused. Now you will get a prompt to compact after 100 OE closings,
>>>> which
>>>> you should do, and don't touch anything until it has finished. If you
>>>> compact manually, at your convenience, this will also set the counter
>>>> back
>>>> to zero. See this for more information:
>>>> http://www.insideoe.com/files/maintain.htm#compact
>>>>
>>>> If you are fully patched, you will also now see a copy of your dbx
>>>> files
>>>> being copied to the Recycle Bin as BAK files. Should something go awry
>>>> when
>>>> compacting, the messages can easily be restored from this backup. A
>>>> manual
>>>> compact will also reset the counter in the registry back to zero now.
>>>>
>>>> For more info, see the information outlined in red here:
>>>> www.oehelp.com/OETips.aspx#2
>>>>
>>>> To keep things running smooth, and for faster compacting:
>>>>
>>>> Do not archive mail in default OE folders. They will eventually become
>>>> corrupt and you may lose mail. Create your own user defined folders for
>>>> storing mail and move your mail to them. Empty Deleted Items folder
>>>> regularly. Keep user created folders under 100MB, and Default folders
>>>> as
>>>> empty as is feasible.
>>>> --
>>>>
>>>> Bruce Hagen
>>>> MS-MVP Outlook Express
>>>> Imperial Beach, CA
>>>>
>>>>
>>>> "cajun_mike" <cajun_mike@ qwest(DONOTSPAM).net> wrote in message
>>>> news:9D99BFFA-6F65-4536-B339-1EE903EDA17B@microsoft.com...
>>>> > I've reached the point where every time I exit OE I'm asked if I want
>>>> > to
>>>> > compact my folders to save space. The answer is, and will be, no. I
>>>> > have
>>>> > plenty of space, back up often, and run Outlook Express Quick Backup.
>>>> > No
>>>> > sweat.
>>>> >
>>>> > How can I stop the program from repeatedly asking me if I want to
>>>> > back up
>>>> > the folders?
>>>> >
>>>> > Thanks a million!
>>>> >
>>>> > Mike
>>>>
>>>>
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Your reference does not say that OE will crash when the file size reaches 2
GB.
The part that you were wrong was implying that a folder inside of another
folder does not have a separate dbx file.
--
Ronald Sommer
"CBoom" <someone@microsoft.com> wrote in message
news:gjdame$iec$1@news.motzarella.org...
> I am not wrong unless microsoft is wrong also.
>
> http://support.microsoft.com/kb/903095
>
> "The maximum file size of the .dbx files that are used by Outlook Express
> is 2 gigabytes (GB).
>
> Note Although the maximum file size is 2 GB, .dbx file performance can be
> greatly influenced by the hardware resources on a computer. These
> resources can include random access memory (RAM), disk space, and
> processor resources."
>
>
> I have hands on experience with this on multiple computers. When outlook
> hits the 2gb limit it crashes all the time and becomes highly unstable
>
> You don’t have to believe me, just google it
>
> http://www.google.com/search?q=2gb+limit+dbx&rls=com.microsoft:*&ie=UTF-8&oe=UTF-8&startIndex=&startPage=1
>
>
>
>
> "Ron Sommer" <rsommer@nospam.ktis.net> wrote in message
> news:OqRxpHnaJHA.4424@TK2MSFTNGP05.phx.gbl...
>> You are correct with 2) and not correct with 1).
>>
>> OE may not crash when a dbx file reaches 2 GB. I doubt that the size
>> will ever reach 2 GB without the file becoming corrupt and messages being
>> lost or a new file being created. Large dbx files will take a long time
>> to open.
>> OE uses a dbx file for each folder.
>> Folders.dbx keep track of how to display the folder structure. If
>> folders.dbx gets corrupted, then the folders in a folder may not display
>> properly.
>> --
>> Ronald Sommer
>>
>> "CBoom" <someone@microsoft.com> wrote in message
>> news:gjc77c$cek$1@news.motzarella.org...
>>> Listen carefully because no one else is telling you these things!:
>>>
>>> 1) when the dbx = databases of outlook express reach 2gb in size then
>>> Outlook express crashes and you lose data!!
>>>
>>> The way to avoid this is to make new folders along side the inbox and
>>> not INSIDE the inbox, that way each new folder with have its OWN
>>> database file (dbx) so more data will be spread out among more databases
>>> creating more stability!
>>>
>>> 2) after moving or even deleting emails from outlook express the DBX
>>> files DO NOT SHRINK UNLESS YOU COMPACT THEM!
>>>
>>> even if you delete EVERY EMAIL the previous large size remains unless
>>> you compact them!
>>>
>>> so do what I said in step 1, create new folders along side the inbox,
>>> outbox etc, and take the emails from the subfolders inside the inbox and
>>> place them there...
>>>
>>> then compact everything!
>>>
>>> You can back up your dbx folder BEFORE doing all this if you are
>>> afraid..
>>>
>>> if you don’t know how, post back and I will tell you!
>>>
>>>
>>>
>>> "cajun_mike" <cajun_mike@ qwest(DONOTSPAM).net> wrote in message
>>> news:4E2BC8FB-BBC2-4FCC-9F89-1F08C2BD5546@microsoft.com...
>>>>
>>>> One of the problems of compacting files are that I have folders under
>>>> the
>>>> "Inbox" folders and then sub-folders under some of them for
>>>> organizational
>>>> purposes. The compacting process doesn't handle this well and data is
>>>> lost
>>>> during the compacting process, thus my reluctance to compact. Is there
>>>> something I can do about this issue?
>>>>
>>>> Mike
>>>>
>>>>
>>>> "Bruce Hagen" wrote:
>>>>
>>>>> [X-Posted to OE General]
>>>>>
>>>>> How can you stop it? Let it compact and you won't be bothered for
>>>>> another
>>>>> 100 closings of OE.
>>>>>
>>>>> Why does OE insist on compacting folders when I close it?:
>>>>> http://www.insideoe.com/faqs/why.htm#compact
>>>>>
>>>>> About File Corruption:
>>>>> http://www.microsoft.com/windows/IE/community/columns/filecorruption.mspx
>>>>>
>>>>> Compacting your folders periodically is a must to keep OE functioning
>>>>> well
>>>>> and at some point, you may lose all your saved messages if you don't.
>>>>> When
>>>>> you delete, or move messages, the space they had used remains until
>>>>> you
>>>>> compact.
>>>>>
>>>>> ***Never touch anything until the compacting is finished.***
>>>>>
>>>>> See:
>>>>> www.oehelp.com/OETips.aspx#2
>>>>>
>>>>> With SP2, automatic background compacting was removed due to problems
>>>>> it
>>>>> caused. Now you will get a prompt to compact after 100 OE closings,
>>>>> which
>>>>> you should do, and don't touch anything until it has finished. If you
>>>>> compact manually, at your convenience, this will also set the counter
>>>>> back
>>>>> to zero. See this for more information:
>>>>> http://www.insideoe.com/files/maintain.htm#compact
>>>>>
>>>>> If you are fully patched, you will also now see a copy of your dbx
>>>>> files
>>>>> being copied to the Recycle Bin as BAK files. Should something go awry
>>>>> when
>>>>> compacting, the messages can easily be restored from this backup. A
>>>>> manual
>>>>> compact will also reset the counter in the registry back to zero now.
>>>>>
>>>>> For more info, see the information outlined in red here:
>>>>> www.oehelp.com/OETips.aspx#2
>>>>>
>>>>> To keep things running smooth, and for faster compacting:
>>>>>
>>>>> Do not archive mail in default OE folders. They will eventually become
>>>>> corrupt and you may lose mail. Create your own user defined folders
>>>>> for
>>>>> storing mail and move your mail to them. Empty Deleted Items folder
>>>>> regularly. Keep user created folders under 100MB, and Default folders
>>>>> as
>>>>> empty as is feasible.
>>>>> --
>>>>>
>>>>> Bruce Hagen
>>>>> MS-MVP Outlook Express
>>>>> Imperial Beach, CA
>>>>>
>>>>>
>>>>> "cajun_mike" <cajun_mike@ qwest(DONOTSPAM).net> wrote in message
>>>>> news:9D99BFFA-6F65-4536-B339-1EE903EDA17B@microsoft.com...
>>>>> > I've reached the point where every time I exit OE I'm asked if I
>>>>> > want to
>>>>> > compact my folders to save space. The answer is, and will be, no.
>>>>> > I have
>>>>> > plenty of space, back up often, and run Outlook Express Quick
>>>>> > Backup. No
>>>>> > sweat.
>>>>> >
>>>>> > How can I stop the program from repeatedly asking me if I want to
>>>>> > back up
>>>>> > the folders?
>>>>> >
>>>>> > Thanks a million!
>>>>> >
>>>>> > Mike
>>>>>
>>>>>
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"One of the problems of compacting files are that I have folders under
the "Inbox" folders and then sub-folders under some of them for
organizational purposes. "
Well change it! What you describe is not a good idea. Create your folder
structure as sub-folders of Local Folder. Your Inbox and Sent Items
folders should only hold messages awaiting relocation until you move
them on. Do not have any sub-folders of the Inbox.
You can control the Compacting process by doing it at a time that suits
before the count reaches 100.
In Outlook Express place the cursor on Local Folders and select File,
Work Offline followed by File, Folder, Compact All. Do not attempt to
interupt or stop the process until it has completed. Close Outlook
Express when it has completed.
After compacting check your Outlook Express folders are as they should
be. Then select Start, All Programs, Accessories, System Tools, Disk
CleanUp to Empty your Recycle Bin and Remove Temporary Internet Files.
Also select Start, All Programs, accessories, System Tools, Disk
CleanUp, More Options, System Restore and remove all but the latest
System Restore point. Run Disk Defragmenter.
--
Hope this helps.
Gerry
~~~~
FCA
Stourport, England
Enquire, plan and execute
~~~~~~~~~~~~~~~~~~~
cajun_mike wrote:
> One of the problems of compacting files are that I have folders under
> the "Inbox" folders and then sub-folders under some of them for
> organizational purposes. The compacting process doesn't handle this
> well and data is lost during the compacting process, thus my
> reluctance to compact. Is there something I can do about this issue?
>
> Mike
>
>
> "Bruce Hagen" wrote:
>
>> [X-Posted to OE General]
>>
>> How can you stop it? Let it compact and you won't be bothered for
>> another 100 closings of OE.
>>
>> Why does OE insist on compacting folders when I close it?:
>> http://www.insideoe.com/faqs/why.htm#compact
>>
>> About File Corruption:
>> http://www.microsoft.com/windows/IE/community/columns/filecorruption.mspx
>>
>> Compacting your folders periodically is a must to keep OE
>> functioning well and at some point, you may lose all your saved
>> messages if you don't. When you delete, or move messages, the space
>> they had used remains until you compact.
>>
>> ***Never touch anything until the compacting is finished.***
>>
>> See:
>> www.oehelp.com/OETips.aspx#2
>>
>> With SP2, automatic background compacting was removed due to
>> problems it caused. Now you will get a prompt to compact after 100
>> OE closings, which you should do, and don't touch anything until it
>> has finished. If you compact manually, at your convenience, this
>> will also set the counter back to zero. See this for more
>> information: http://www.insideoe.com/files/maintain.htm#compact
>>
>> If you are fully patched, you will also now see a copy of your dbx
>> files being copied to the Recycle Bin as BAK files. Should something
>> go awry when compacting, the messages can easily be restored from
>> this backup. A manual compact will also reset the counter in the
>> registry back to zero now.
>>
>> For more info, see the information outlined in red here:
>> www.oehelp.com/OETips.aspx#2
>>
>> To keep things running smooth, and for faster compacting:
>>
>> Do not archive mail in default OE folders. They will eventually
>> become corrupt and you may lose mail. Create your own user defined
>> folders for storing mail and move your mail to them. Empty Deleted
>> Items folder regularly. Keep user created folders under 100MB, and
>> Default folders as empty as is feasible.
>> --
>>
>> Bruce Hagen
>> MS-MVP Outlook Express
>> Imperial Beach, CA
>>
>>
>> "cajun_mike" <cajun_mike@ qwest(DONOTSPAM).net> wrote in message
>> news:9D99BFFA-6F65-4536-B339-1EE903EDA17B@microsoft.com...
>>> I've reached the point where every time I exit OE I'm asked if I
>>> want to compact my folders to save space. The answer is, and will
>>> be, no. I have plenty of space, back up often, and run Outlook
>>> Express Quick Backup. No sweat.
>>>
>>> How can I stop the program from repeatedly asking me if I want to
>>> back up the folders?
>>>
>>> Thanks a million!
>>>
>>> Mike
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General OE Caveats to avoid such problems:
- Don't use Inbox or Sent Items to archive messages. Move them to local
folders created for this purpose.
- Empty Deleted Items folder daily.
- Frequently perform a manual compact of all OE folders while "working
offline". More at http://www.insideoe.com/files/maintain.htm
- Do not cancel Automatic Compacting, should it occur, and do not attempt to
close OE via Task Manager or shutdown your machine if Automatic Compacting
is taking place.
- Disable email scanning by your anti-virus application. It can cause
corruption (i.e., loss of messages) and provides no additional protection:
Why you don't need your anti-virus to scan your email
http://thundercloud.net/infoave/tutorials/email-scanning/index.htm
--
~Robear Dyer (PA Bear)
MS MVP-IE, Mail, Security, Windows Desktop Experience - since 2002
AumHa VSOP & Admin http://aumha.net
DTS-L http://dts-l.net/
cajun_mike wrote:
> One of the problems of compacting files are that I have folders under the
> "Inbox" folders and then sub-folders under some of them for organizational
> purposes. The compacting process doesn't handle this well and data is
> lost
> during the compacting process, thus my reluctance to compact. Is there
> something I can do about this issue?
>
>> [X-Posted to OE General]
>>
>> How can you stop it? Let it compact and you won't be bothered for another
>> 100 closings of OE.
>>
>> Why does OE insist on compacting folders when I close it?:
>> http://www.insideoe.com/faqs/why.htm#compact
>>
>> About File Corruption:
>> http://www.microsoft.com/windows/IE/community/columns/filecorruption.mspx
>>
>> Compacting your folders periodically is a must to keep OE functioning
>> well
>> and at some point, you may lose all your saved messages if you don't.
>> When
>> you delete, or move messages, the space they had used remains until you
>> compact.
>>
>> ***Never touch anything until the compacting is finished.***
>>
>> See:
>> www.oehelp.com/OETips.aspx#2
>>
>> With SP2, automatic background compacting was removed due to problems it
>> caused. Now you will get a prompt to compact after 100 OE closings, which
>> you should do, and don't touch anything until it has finished. If you
>> compact manually, at your convenience, this will also set the counter
>> back
>> to zero. See this for more information:
>> http://www.insideoe.com/files/maintain.htm#compact
>>
>> If you are fully patched, you will also now see a copy of your dbx files
>> being copied to the Recycle Bin as BAK files. Should something go awry
>> when
>> compacting, the messages can easily be restored from this backup. A
>> manual
>> compact will also reset the counter in the registry back to zero now.
>>
>> For more info, see the information outlined in red here:
>> www.oehelp.com/OETips.aspx#2
>>
>> To keep things running smooth, and for faster compacting:
>>
>> Do not archive mail in default OE folders. They will eventually become
>> corrupt and you may lose mail. Create your own user defined folders for
>> storing mail and move your mail to them. Empty Deleted Items folder
>> regularly. Keep user created folders under 100MB, and Default folders as
>> empty as is feasible.
>>
>>> I've reached the point where every time I exit OE I'm asked if I want to
>>> compact my folders to save space. The answer is, and will be, no. I
>>> have
>>> plenty of space, back up often, and run Outlook Express Quick Backup.
>>> No
>>> sweat.
>>>
>>> How can I stop the program from repeatedly asking me if I want to back
>>> up
>>> the folders?
>>>
>>> Thanks a million!
>>>
>>> Mike
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I /did/ suggested a 100MB max, (my habit), as corruption usually occurs long
before the 2GB limit is reached.
The OP may have subfolders of the Inbox with subfolders under those
subfolders, but he cannot have a user created folder /inside/ the Inbox.
Just can't be done.
--
Bruce Hagen
MS-MVP Outlook Express
Imperial Beach, CA
"CBoom" <someone@microsoft.com> wrote in message
news:gjc784$cj0$1@news.motzarella.org...
> Listen carefully because no one else is telling you these things!:
>
> 1) when the dbx = databases of outlook express reach 2gb in size then
> Outlook express crashes and you lose data!!
>
> The way to avoid this is to make new folders along side the inbox and not
> INSIDE the inbox, that way each new folder with have its OWN database file
> (dbx) so more data will be spread out among more databases creating more
> stability!
>
> 2) after moving or even deleting emails from outlook express the DBX files
> DO NOT SHRINK UNLESS YOU COMPACT THEM!
>
> even if you delete EVERY EMAIL the previous large size remains unless you
> compact them!
>
> so do what I said in step 1, create new folders along side the inbox,
> outbox
> etc, and take the emails from the subfolders inside the inbox and place
> them
> there...
>
> then compact everything!
>
> You can back up your dbx folder BEFORE doing all this if you are afraid..
>
> if you don’t know how, post back and I will tell you!
>
>
> "cajun_mike" <cajun_mike@ qwest(DONOTSPAM).net> wrote in message
> news:9D99BFFA-6F65-4536-B339-1EE903EDA17B@microsoft.com...
>> I've reached the point where every time I exit OE I'm asked if I want to
>> compact my folders to save space. The answer is, and will be, no. I
>> have
>> plenty of space, back up often, and run Outlook Express Quick Backup. No
>> sweat.
>>
>> How can I stop the program from repeatedly asking me if I want to back up
>> the folders?
>>
>> Thanks a million!
>>
>> Mike
>
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