Set up and create a booklet

Learn how to  create and publish a booklet, event program, or project using Microsoft Office Word.

Set up and create a booklet

You can easily create and print a booklet to use as a program for a school play or other event. Or students can publish their projects in book form. Watch the video

Printed booklets

Booklets can be printed on both sides of an 8.5-by-11-inch paper (or A4 size) using landscape orientation (horizontal instead of vertical). After printing the pages, you can assemble and fold the sheets for each booklet. You can also bind multiple sheets together with staples. After configuring the Office Word 2007 page setup for booklets, you can create and add your content and then click Print. Office Word 2007 automatically lays out the pages in the correct order for printing. For example, if your booklet is four pages (two pages on each side), Office Word 2007 places the first page on the cover, the second and third pages on the inside, and the fourth page on the back cover.

Office Word 2007 automatically lays out the pages of your booklet in the correct order.

Set up a document for printing booklets

  1. Start with a new document. Keep in mind that your booklet content will need to fit on pages that are one-fourth the size of a standard piece of paper.
  2. On the Page Layout tab, click the Page Setup dialog box launcher, and then enter the following settings:
    1. Margins. By default, margins are one inch. Decrease the top, bottom, inside, and outside margins to at least 0.5 inches (1.27mm) to give you more usable space on a page. (The inside and outside margins are the spacing between the text and the left and right edges of the page.) Also, add a gutter margin of 0.25 inches (.635mm). The gutter is the space between the two facing pages (where the fold is).
    2. Multiple pages. Select Book Fold to set up your document to print in landscape page orientation with two booklet pages on each side of a sheet of paper.
    3. Sheets per booklet. Select the number of pages in your booklet, or select All or Auto. Note: because there are four booklet pages per sheet of paper, the options are in multiples of four.
  3. Click OK.

To print a booklet

  1. When you are ready to print your booklet, click the Microsoft Office button and then click Print.
  2. If your printer automatically prints on both sides of the paper, click OK and printing begins.
  3. If your printer does not automatically print on both sides of the paper, select Manual duplex, and click OK. After the first side of the paper prints, feed the paper back into the printer and click OK to print the other side. Make sure to place the paper in your printer correctly so that it prints facing in the right direction. Try printing a test run first.
  4. Place your pages together, and bind them with staples, ribbon, or glue. Then, fold your pages down the middle.

Teacher Tips

   
  • Bring your bookets alive

    For your booklet, remember that you can easily place photos, clip art and SmartArt into your Office Word document. Word makes it easy to resize the graphics.

  • Enrich your bookets with color.

    On each page of your booklet, open a "Drawing Canvas." This makes it easier to place and edit images, headlines, and text. You can also select, and add a fill of color within the "canvas" to enrich your booklet.

Set up a document for printing booklets

  1. Start with a new document. Keep in mind that your booklet content will need to fit on pages that are one-fourth the size of a standard piece of paper.
  2. On the Page Layout tab, click the Page Setup dialog box launcher, and then enter the following settings:
    1. Margins. By default, margins are one inch. Decrease the top, bottom, inside, and outside margins to at least 0.5 inches (1.27mm) to give you more usable space on a page. (The inside and outside margins are the spacing between the text and the left and right edges of the page.) Also, add a gutter margin of 0.25 inches (.635mm). The gutter is the space between the two facing pages (where the fold is).
    2. Multiple pages. Select Book Fold to set up your document to print in landscape page orientation with two booklet pages on each side of a sheet of paper.
    3. Sheets per booklet. Select the number of pages in your booklet, or select All or Auto. Note: because there are four booklet pages per sheet of paper, the options are in multiples of four.
  3. Click OK.

To print a booklet

  1. When you are ready to print your booklet, click the Microsoft Office button and then click Print.
  2. If your printer automatically prints on both sides of the paper, click OK and printing begins.
  3. If your printer does not automatically print on both sides of the paper, select Manual duplex, and click OK. After the first side of the paper prints, feed the paper back into the printer and click OK to print the other side. Make sure to place the paper in your printer correctly so that it prints facing in the right direction. Try printing a test run first.
  4. Place your pages together, and bind them with staples, ribbon, or glue. Then, fold your pages down the middle.