Create a calendar with Microsoft Office Word 2007

Learn how to create a calendar for your class using Microsoft Office Word 2007.

Create a calendar

Calendars help you and your students manage project schedules, school dates, and weekly planning. Curriculum-related calendars include "This Day in History," temperature or weather, weekly spelling words or vocabulary challenges. Watch the video

Create your own calendar or use templates

You can create calendars using the calendar templates that are designed for a number of Microsoft Office 2007 suites applications. Many templates are installed with the 2007 Microsoft Office system, but even more are available online, including a Calendar Wizard. You can access and use calendar templates in Office Word 2007. You can create calendars in Office Excel, PowerPoint, Publisher, and Visio by following a similar process.

To create a calendar:

  1. Open Office Word 2007, click the Microsoft Office button, and then click New.
  2. In Templates, under Microsoft Office Online, click Calendars. Search online to find the largest variety of calendar templates. You may also find calendar templates in Installed Templates.
  3. In the center pane, you can:
    1. Click a calendar category to view thumbnails.
    2. Click a thumbnail to view details in the right pane.
    3. Click the arrows at the top of the pane to navigate between levels.
  4. When you find a calendar you want to use, in the right pane, click Download. The template is downloaded to your computer and opens in a new document.

You can customize any part of the calendar to fit your needs. Click the template, and you will see it is built from basic Office Word 2007 objects, like text boxes, shapes, and tables. To modify a part of the calendar, select the object and use the options in the tabs that open in the ribbon, or type new text.

You can also click the Insert tab and add objects, like pictures and SmartArt. The following image shows a calendar that was created using the Calendar Wizard template and then customized with new formatting, text, and pictures.

You can leave your calendar blank or add your own important information, such as a school event, a holiday, or project details.

When you finish, click the Microsoft Office button and then click Save. You can save the calendar as a document. Or if you want to create more documents based on the calendar, click Save as type in the Save As dialog box and then select Word Template (.dotx). Enter a File name, and click OK.

Tip: With the Calendar Wizard, you can create a calendar from scratch. Under Templates, click Calendars. In the center pane, click Other Calendars, click Calendar Wizard, and then click Download. A new document opens and the wizard starts. Move through the pages of the wizard, and select a style, the print orientation, whether to leave room for a picture, and a date range. The wizard is added to your Templates folder.

Teacher Tips

  • Make every day special

    Within a specific day, you can add pictures, clip art, or a choice of colors to your calendar. You can resize any art so it fits the assigned space.

​More tips for customizing your calendars

  • Most calendars use tables with hidden borders to lay out the dates. If you want to type information next to a date, select the table and add borders to help you add text within a date cell. You may also want to decrease the size of the date numbers.
  • Turn off the line around a text box if you want to see just the text. Select the text box. On the Text Box Tools Format tab, click Shape Outline, and then click No Outline.