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Renew or upgrade an academic volume license
Anytime is the right time to ensure you have the software, services, and solutions you need to maximize your academic organization’s teaching and learning opportunities. Contact your reseller anytime to review your agreement and available software, services, and solutions.
If you have a subscription agreement, we suggest you contact your reseller at least 90 days before the expiration of your term.
Renewing your coverage before the expiration date on your agreement keeps your licenses compliant and gives you the opportunity to:
- Add products to your coverage. Increase the success and productivity of your faculty, staff and students by licensing all of the tools they need.
- License students. Now that you've experienced the benefits of standardizing your staff and faculty on the same software, it's a great time to do the same for students by enrolling in the Student Option. Learn more about the Student Option for Campus Agreement and School Agreement.
- Include other departments or schools.
- Campus Agreement: If your current enrollment is for only one or more departments, consider including other departments or your entire institution. You may even qualify for lower pricing.
- School Agreement: If your current enrollment is for only one or more schools in your district, consider including other schools or your entire district. You may even qualify for lower pricing.
- Receive special pricing. As a renewing customer (whose agreement has not expired), you qualify for special pricing.
- If you have the one-year subscription, the per-unit pricing from Microsoft to your distributor will not increase by more than 10 percent over the previous year's pricing* as long as you license the same products in substantially the same quantities.
- If you have a three-year subscription, the per-unit pricing from Microsoft to your distributor for the products you ordered for year one will not increase for years two and three. (Exact pricing is determined by your reseller. Please discuss pricing details with your reseller.)
There is no grace period for Campus and School Agreements. To avoid a lapse in coverage, we recommend that you begin the renewal process 90 days before your coverage expires.
To renew a Campus or School Agreement version 3.4 or 3.5 subscription
If you chose the one-year licensed period on your subscription enrollment, then you submit an extension order through your reseller before the expiration of your licensed term. This order extends the licensed term for one additional year. With your extension order, you include an updated FTE count, any changes to your product selection, and a new Student Option count (if you choose this option). Extension orders are subject to the 300-unit minimum order size.
If you chose the three-year licensed period on your subscription enrollment, then you submit an anniversary order through your reseller before the first and second anniversaries of the effective date of your subscription enrollment. If you are at the end of your three-year licensed period, you must complete a new subscription enrollment to continue to be licensed under your Campus Agreement.
To renew a Campus or School Agreement version 3.2 subscription
At the end of your current Campus or School Agreement 3.2 licensed period, you can complete version 3.5 of the Campus and School Agreement as well as the Campus subscription enrollment to renew your coverage. Contact your reseller to complete the 3.5 contract.  Note The information on this page applies to customers in the United States and Canada. Customers in other locations should refer to their regional Microsoft Licensing Web site or contact their local Microsoft representative for more information. |
