How can larger businesses benefit from Office 365?

Thursday 29 August 2013

Businesses have a range of different Microsoft Office 365 plans to choose from, depending on their size, scale, end goals and cloud-based needs. Essentially, the more companies are willing to pay, the wider the range of productivity features that are available to them. Larger companies - with various departments, team and a sizeable core of staff - need to ensure they have access to the most advanced enterprise-grade communication capabilities and compliance features, ensuring their IT is as agile as possible.

Office 365 Enterprise E3 is designed with the needs of larger businesses in mind. Companies with larger budgets are able to fully harness the power of Office productivity and communication features, ensuring employees can work as efficiently and effectively as possible. In addition, users can benefit from Unified eDiscovery, data loss prevention policies, and access control, and take advantage of a unified administration experience. Given that large numbers of employees may be using Office in the cloud, this can be important for the organisation.

What does Office 365 Enterprise E3 offer?

The productivity suite provides users with the Microsoft Office applications they know, optimised for their devices. This means employees are able to use the likes of Word, Excel, PowerPoint, OneNote, Outlook, Access, Publisher and InfoPath online, wherever they happen to be. With the new streaming Office, users do not have to wait for Office installs or stop working to receive Office updates.

Each user's individual settings, documents and custom dictionaries follow their Office 365, so it doesn't matter whether employees log on via a desktop PC, laptop, smartphone or tablet. Once they have signed in to their Microsoft account, they can simply pick up where they left off on another device. Mobile workers can also take advantage of Office Web Apps for the likes of Word, Excel, PowerPoint and OneNote, with multiple users able to work on the same file together, simplifying version management.

Office 365 offers highly configurable administration and a guaranteed 99.9 per cent uptime, financially-backed service level-agreement. As such, users are able to spend less time worrying about IT management issues, and more time concentrating on running their business.

How to get value for money from Office 365

Each individual user is able to access Office productivity tools on up to five different devices, meaning there is no need for separate subscriptions. Users simply need to add devices to their individual Office 365 account in order to begin working on them.

Larger businesses should also note that discounts are available for organisations taking out licenses in volume. Typically, companies wishing to register more than 250 individual users are able to pay less per head. This makes it easier and more affordable to run software on multiple computers - increasing the appeal of Office 36 from a total cost of ownership perspective.

How to get started with Office 365

Businesses are able to trial Office 365 ahead of a wider deployment, with this plan offering 25 User Licenses, email and documents, Office applications, IT admin tools, data loss prevention, mail archiving and compliance and team sites for project management. The 30-day trial should help companies establish the business case for a full rollout across their organisation. Users simply need to fill out a quick registration form on the Microsoft website and download the free trial.

Assuming the company chooses to go ahead with a subscription at the end of the trial, all user information will be transferred to the fully-fledged account. Firms have an additional 30 days to purchase Office 365 at the end of the trial period before their account information is erased.

Find out more about how Office 365 can help your organisation by clicking here.

Posted by Alex Boardman