Top 5 tips for boosting employee efficiency and productivity

Friday 7 June 2013

Efficient businesses tend to be more productive businesses. In theory, the more effective work an employee can complete during their daily shift, the greater the overall output for the company - and ideally, the greater the profit margin. Business leaders should be constantly thinking about how they can implement strategies which maximise efficiency and enable employees to work to the best of their ability.

Productivity gains can be found in a number of areas across an organisation. Sometimes this involves changing what an employee does, at other times the way they do it. But in order to maximise efficiencies, it is important to have a complete understanding of the roles played by individuals and teams within the business. This offers scope to identify potential areas for improvement, where extra value can be derived.

Here are five tips for improving employee efficiency and productivity within the business:

Clarify employee roles

In order to work to the best of their ability, employees need to have a full understanding of the nature of their job - its requirements, end goals and the processes which will help them deliver. Staff members also need to understand the role of their managers and colleagues, and where they fit into the organisation as a whole.

Clarity of purpose enables workers to fully focus on the job at hand, and avoid distractions or other tasks which do not fit the brief. This also helps to avoid duplication of effort within the enterprise. Business leaders need to ensure they are clear about what is expected of individual employees, by providing a detailed job description and by communicating regularly with their teams.

Offer training opportunities

Employees should always be learning on the job, honing their skills and developing additional industry knowledge as they go. Professional development is important as it provides the impetus for employees to keep working hard day-by-day. Without the hope that they will progress in their career - either with their current employer or by getting another job elsewhere - workers are likely to be less motivated, and therefore less likely to operate at maximum productivity levels.

On a practical level, ongoing training is needed to ensure employees remain up to date, and suitably skilled to perform the tasks they have been charged with. This is particularly critical for businesses operating in fast-moving industries.

Encourage teamwork

In many cases, two brains are better than one in business. Working in collaboration with other members of staff can help hone and develop ideas, and identify the most effective ways of operating. It can also relieve the physical burden of work, making individual tasks seem all the more manageable.

Modern technology solutions give employees the opportunity to collaborate in real-time with co-workers across multiple locations, with employees able to access and edit files and documents simultaneously. As such, it has never been easier to work as part of a team, and potentially more beneficial to commercial organisations.

Utilise technology

Technology serves various purposes in the modern business. IT enables the automation of manual and time-consuming business tasks, the sale of online goods and services, and real-time communication across multiple channels. By investing in the latest technology solutions, businesses can harness the power of data to deliver extra insight, and speed up many processes to ensure individuals are more productive than ever before.

With cloud computing increasingly popular, firms can utilise the skill and expertise of third-party specialist providers. This allows users to access sophisticated IT tools without major capital investment, and frees up the IT department to perform a more strategic role, beyond managing and maintaining the computer fleet.

Be flexible

As employers seek to maximise employee efficiency and productivity, they should be as flexible as possible with their staff. With mobile solutions such as tablets and smartphones at their disposal, working on the move is now a viable alternative to being based in the office.

Employees can work equally as effectively from home using their own PC or laptop, since they can access the company network using their home internet connection. Giving staff members the opportunity to customise their own working day is good for morale, and it enables individuals to work in the way that suits them best.

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Posted by Sarah Parish