Why is server backup so important for businesses?

Tuesday 13 August 2013

In the digital age, business data is more important than ever before. Not only can it be of great assistance from a strategic perspective, but companies have all manner of regulations to comply with regarding the storage and safekeeping of consumer information. Companies which fail to manage data effectively - resulting in its theft or loss - risk incurring the wrath of the authorities, and also potential reputational damage when consumers and partners find out.

The data companies hold is important in terms of executive decision making, since it offers information and insight on consumer trends, buying behaviours, marketing success, sales approaches and more. Without data at their disposal, business leaders have little to go off except instinct and their own hunches when making important calls which affect the business.  As such, it is important that data is available to business leaders and other decision makers as and when they need it.

In an ever-more competitive business climate, it is vital that firms can react quickly to new developments, tap into the consumer psyche and use their resources intelligently. Evidence-based approaches to decision making can help in this regard - but the information must be on-hand and readily accessible.

Why backup data?

Backing up your data can be the difference between a minor technical glitch and a situation your company may not recover from. Should your PCs or servers go down, be stolen or become inaccessible due to some other event - such as a fire or flood - there needs to be an alternative way of accessing the information. If data is available on just a single device, computer or server, there is a real risk that it could be lost should something go wrong.

Modern technology allows firms to break the physical link between business data and the devices used to access it. Utilising the cloud and data backup services, it is possible for data to be stored in a central location where it is accessible from multiple connected devices.

Providing your computer has the required level of connectivity and the programmes required to gain access to data, it should be available, irrespective of location. So if your business faces a technology disaster, the damage - from a data perspective at least - is only temporary. Operations should be able to continue largely as normal, with only minimal impact on the bottom line.

Backing up data with Windows Server

Windows Server 2012 enables businesses to protect their data, while promoting new work styles and simplifying their path to the cloud. For small businesses, three different versions are available - Essentials, Standard and Datacenter - depending on the range of features your company requires. Windows Server 2012 allows business users to benefit from simplified backups and built-in disaster recovery - allowing you to get on with running your business without the constant threat of data loss looming large in the background.

Server backup is not automatically configured during the installation process, meaning business users need to create a daily backup schedule. To set up or change server backup settings, open the 'Dashboard', and then click the 'Devices' tab and click on your server in the 'List' view. In the 'Tasks' pane, click 'Set up Backup' for the server. Existing backup settings can be changed by clicking 'Customise Backup' for the server.

Backing up data regularly

Data can be backed up multiple times during the day, to act as a safeguard should your enterprise be hit by an unexpected event. Data backups run quickly and have minimal impact of server performance - meaning this process should have no negative effect on other tasks and productivity levels within your organisation. Users can adjust the backup schedule according to the needs of their organisation.

Users can also choose what exactly they wish to back up. In many cases, the firm may opt to include everything stored on the server. But companies also have the option of selecting individual drives, files, or folders. A good practice is evaluate the backup plan from time to time and assess its effectiveness, ensuring it covers all data the company wishes to guarantee future access to.

Find out more about Windows Server 2012 by clicking here.

Posted by Alex Boardman