Your data is gone faster than you think. Safe door with servers inside.

Your data is gone faster than you think.

Prevent data loss: safeguard your organization’s most important asset

Your business data holds your organization’s DNA. Losing it can cost you dearly. The potential causes are many – from cybercrime, data breaches and data theft to backup errors, the loss of mobile devices and even fire or water damage. Your data can also be compromised by shadow IT, an ever-growing source for threats to your organization’s security. According to industry analyst firm Gartner, by 2020, one third of successful cyberattacks experienced by enterprises will be carried out on their shadow IT resources.

Therefore, it’s vital to ensure your data stays safe and secure no matter where it’s sent. You must implement reliable measures to classify and protect sensitive or confidential information, and stay in control of your data as it gets transmitted both within and outside your organization, whether it’s emailed to colleagues, customers or suppliers, stored on mobile devices or in an app, or delivered to a business partner.

Data breaches – and how to prevent them


Trade secrets, intellectual property, customer data – they can all be compromised by completely mundane, everyday actions. Data leaks often occur not just because of cyberattacks, but also often due to mistakes that individual users – your employees – make. Whether it’s forgetting a USB stick containing sensitive data on a plane, sharing a computer with colleagues, using an unauthorized app on a smartphone, or inadvertently passing on information that is not intended for outsiders, there are myriad scenarios that pose real risk to your organization. According to a study , by 2023, 43 percent of employees will be mobile, meaning they will be able to access corporate data from anywhere, at any moment. Data loss happens because users are unaware of the security risks or do not know the company’s policies. It’s supremely important, then, to educate your employees (and anyone else who may access your network or IT infrastructure) about data security and the responsible use of end devices.


In order for your organization to fully secure its information and files, educating the end user is not enough – you also need to set a strong technology foundation. Our recommendation? Use Office 365 Data Loss Prevention and set policies to safeguard sensitive information and prevent it from being disclosed by accident. Use Digital Rights Management with Windows Information Protection to protect corporate apps and business data – whether it’s located in company-owned devices or your employees’ personal devices – from accidental data loss. On mobile devices, such as those featuring iOS or Android, use EMS and Intune to separate corporate and personal data. With Azure Information Protection, you can control and secure emails, documents and sensitive data that your employees share with users located outside of your organization. You can establish clear policies regarding data storage, so your people know when to use cloud storage solutions and, more importantly, when not to. Microsoft Cloud App Security helps you verify if any unauthorized programs are being used and provides granular data controls and advanced threat protection to stop them from running – preventing your employees from, for example, moving your data to their private Dropbox storage.

Your users' end devices can be efficiently secured with Unified Endpoint Management, provided by Microsoft Intune, ensuring that the data does not fall into the wrong hands, even in the event of loss or theft. Intune makes security incredibly easy, as you can manage and secure all your devices, no matter the form factor nor the operating system (Windows 10, Android or iOS), from a central administration console. This allows you to replace any existing MDM systems that you may be using to secure iOS and Android devices, which helps you to cut down not only on costs, but on complexity too. The more security systems you use, the more complex the management of end devices becomes. This means that in the end, you not only end up saving money, but also vital staff resources, which may be even more important. According to a study, by 2022, the worldwide shortage of security experts will reach just under 1.87 million (Source: https://iamcybersafe.org/global-cybersecurity-workforce-shortage/).

Gartner has recognized Microsoft as a leader in Unified Endpoint Management tools. The full report can be found here: https://aka.ms/intuneMQ


If you are informed, you can avoid being subject to data loss as a result of successful cyber-attacks. You can stay ahead of the attackers with Microsoft Advanced Threat Analytics and get an assessment of your individual security status with Microsoft Secure Score.

Microsoft security solutions offer a wide range of capabilities to protect your organization’s multiple layers and vulnerabilities. These offerings include identity management and access protection with the Azure Security center, protection of endpoints with Windows Defender Advanced Threat Protection , and, of course, Office 365 Advanced Threat Protection for securing files and applications. According to a study, 96 percent of businesses already use cloud services. Make sure you secure cloud services, such as Office 365. For example, Office 365 Cloud App Security gives you insights into suspicious activity in Office 365 applications, so you can identify and prevent potentially problematic situations.

Your data is your most valuable asset. That's why data security is everyone's business – it should matter to every employee in your organization, not just to the members of your IT department. Train your staff, establish practical and enforceable policies, use the right tools for identity and access management, and protect your information and applications in order to consistently safeguard business data. This is the only way you can earn the trust of your employees, customers and partners.

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Microsoft 365

A comprehensive, intelligent solution that combines the best of Office 365, Windows 10 and Enterprise Mobility + Security, empowering everyone to be creative and work together, securely.

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Enterprise Mobility + Security

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Azure Information Protection

Better protect your sensitive information. Control and help secure email, documents and sensitive data that you share outside your company.

Learn more about Azure Information Protection