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This tool adjusts Microsoft Office Outlook calendar items when there has been a change in time zone definitions (saved in Microsoft Windows) or if the user is making a permanent move to another time zone.
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In order to address time zone changes, this tool will help adjust calendar items in Outlook after the operating system has been updated with new time zone definitions. This tool can be used for general adjustments of calendar items based on changes in time zone definitions saved in Windows or by the user making a permanent move to another time zone. Version 3 addresses several issues reported by customers while using the previous version of the tool. It also allows to access the tool via the Microsoft Windows Start menu.
Specifics:
- In existing recurring appointments, Outlook has encoded the current DST rules. Instances of recurring appointments that occur during the delta period will appear one hour earlier than they should.
- For existing single-instance appointments and reminders, Outlook already calculated the universal time coordinate (UTC) value upon appointment creation: If a user creates an appointment while Windows is configured for the old DST rules and the appointment itself occurs during the "new" DST weeks, the appointment will appear one hour earlier than it should.
- Existing all-day events are associated with 24 specific hours instead of a given date: For the reasons described above, all-day events will appear to shift and thus span two days during the "new" DST weeks.
For addtional information about the time zone changes and Microsoft Office Outlook, refer to the Addressing daylight saving time using the Outlook Time Zone Data Update Tool Support article.
Supported Operating System
Windows Server 2003, Windows Vista, Windows XP
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- Windows XP with Service Pack (SP) 3 (32-bit)
- Windows Vista with SP1
- Windows Server 2003 R2 with MSXML 6.0
- Windows Server 2008 with SP2 (32-bit and 64-bit)
- Windows 7
- This download works with the following Office programs:
- Microsoft Office Outlook 2010 32-bit
- Microsoft Office Outlook 2007
- Microsoft Office Outlook 2003
- Microsoft Outlook 2002
- Microsoft Outlook 2000
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To install this download:
- Before running this tool, make sure that you have installed the Windows patch that contains the most up-to-date time zone definitions or you are running Windows Vista with the most up-to-date time zone definitions.
- Download the file by clicking the Download button (above) and saving the file to your hard disk.
- Double-click the OutlookTimeZoneMove.exe program file on your hard disk to start the Setup program.
- Follow the instructions on the screen to complete the installation.
Instructions for use:
- After you are done installing the tool, it can be launched using the appropriate entry in the Windows Start menu. The menu entries can be found in the Start menu under All Programs\Microsoft Office Outlook Tools\ Time Zone Data Update Tool. Select Time Zone Daylight Saving Update Mode to update your calendar in your current timezone. Select Permanent Time Zone Move Mode to permanently move your calendar to a different time zone.
- Verify your default Data File is selected and Update to reflect changes to Windows time zones is selected, and continue through the rest of the tool.
Note that if you have created non-recurring appointments on your Calendar since you updated your Windows time zones, you should click the Details button once the tool has reported that its scan is complete and uncheck any such appointments before continuing. Additionally, after running the tool, make sure to go to your calendar and review your calendar items to ensure that they appear at the correct times.
To remove this download:
- On the Start menu, point to Settings and then click Control Panel.
- Double-click Add/Remove Programs.
- In the list of currently installed programs, select Time Zone Data Update Tool and then click Remove or Add/Remove. If a dialog box appears, follow the instructions to remove the program.
- Click Yes or OK to confirm that you want to remove the program.
