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Office 365 vs. Google Apps for Students and Teachers

How does Office 365 compare to Google Apps? See how they work during a day in the life of a typical student and teacher to find out.

    Office 365

    PREPARE FOR SCHOOL

    • Remains confident that documents created in Microsoft Office will remain intact as they are distributed via OneDrive.

    • Able to make as many changes and suggestions as necessary from preferred browsers with no loss of file fidelity or document formatting when collaborating on Office documents.

    • Writes grammatically correct essays with the help of grammar check in Word.

      Learn how
    • Saves group presentation to review on school bus.

      See how

    Google Apps

    PREPARE FOR SCHOOL

    • Risks losing the full file fidelity of Office documents as they get uploaded to Google Drive.

    • Faces confusion because of different experiences working with Office documents across different browsers.

      Watch video
    • Can’t correct grammar using Google Docs.

      See complaint
    • Faces limited browser choices when viewing and editing Google presentation without Internet.

      See limitations

    Office 365

    LEARN AT SCHOOL

    • Stays organized in school using OneNote.

      See how
    • Organizes information for all subjects in a single, digital notebook.

      Learn how
    • Solves equations with Word add-ins.

      Learn about add-ins

    Google Apps

    LEARN AT SCHOOL

    Office 365

    LEARN OUTSIDE OF SCHOOL

    • Reviews audio & video he recorded in class directly to OneNote.

      See how
    • Uses “read mode” in Word to read text, add comments, define and translate words, copy or highlight text, and search on Bing.

      Learn how
    • Can easily merge different versions of a document with the document merge feature in Word.

      Watch and learn how

    Google Apps

    LEARN OUTSIDE OF SCHOOL

    • Cannot record video with Google Keep.

      See limitations
    • Cannot optimize for reading experience of Google Docs.

    • Loses time manually merging documents.

    Office 365

    WORK ON GROUP PROJECTS

    • Creates a team site with SharePoint.

      See how
    • Co-authors project documents with group members in real time, confident that document will retain all ideas.

      Learn more
    • Can chat and hold web-based conferences with any student, whether they have Lync or not.

      See how
    • Easily sees each student’s edits to a document with tracked changes.

      Learn how

    Google Apps

    WORK ON GROUP PROJECTS

    • Learns group members are having problems uploading to Google Sites.

      See issues
    • Cannot work with fellow group members on Office documents in real-time to collate ideas from team members for later review.

    • Can only hold web-based conferences with students who have Google Hangouts.

    • Requires searching full revision history to trace each student’s input to the document.

      See process

    Office 365

    USES A BROAD RANGE OF TOOLS FOR SCHOOL SUCCESS

    • Develops sophisticated school presentations using advanced design tools.

      Learn how
    • Easily performs powerful analyses using Microsoft Excel.

      Learn how

    Google Apps

    USES A BROAD RANGE OF TOOLS FOR SCHOOL SUCCESS

    Office 365

    GAIN SKILLS TO PREPARE FOR REAL WORLD

    • Analyzes complex data sets & presents results; drafts & formats reports, inserting photos, charts & graphics.

      See needs Microsoft Office skills
    • Recent IDC study provides insight into the skills students need for the top high-growth, high-wage occupations by 2020. Out of those skills, oral and written communication, detail orientation, and Microsoft Office proficiency top the list.

      Learn more

    Google Apps

    GAIN SKILLS TO PREPARE FOR REAL WORLD

    Office 365

    PREPARE CURRICULA

    • Store and organize class content and lesson plans. OneNote is flexible and easy-to-use so you can efficiently customize how your content is organized

      Try it
    • Finds colleagues with helpful expertise using Yammer.

      See how
    • Develops class website for students to access anytime.

      Learn how

    Google Apps

    PREPARE CURRICULA

    • Struggles with limited capabilities & requires Chrome browser to view Google Docs offline.

      See limitations
    • Must use Google+ to create private communities.

    • Frustrated by Google’s lack of innovation with Google Sites.

      See complaints

    Office 365

    TEACH STUDENTS

    • Engages students with animated, multimedia presentations. Continues to use innovative learning technologies like Office Mix to engage students.

      Learn more
    • Create and deliver interactive lessons with text, handwriting, audio/video, photos, or Office files. With everything in one place you can do more, more efficiently.

      Try it
    • Conducts online lessons with Lync Online & shares on classroom website.

      Learn more

    Google Apps

    TEACH STUDENTS

    • Confined by limited design tools.

      See example
    • Uses Google Hangouts for interactive online lessons, which supports a limited number of users and requires 3rd party apps for simple tasks like desktop sharing.

    Office 365

    REVIEW STUDENTS’ WORK

    • Uses Office documents to review students’ work.

      See how
    • With a shared class notebook, OneNote allows you to work whenever you want collaborate with teachers and students in one place, accessible to all, online or offline. You no longer to need to work around different schedules to provide real-time coaching and differentiated instruction for students.

      Try it
    • Blogs about best practices and exemplary work using SharePoint Online.

      Learn more

    Google Apps

    REVIEW STUDENTS’ WORK

    • Uses both Google Docs and Office to continue to help students improve, but struggles with file fidelity issues as the documents are opened and edited in Google Docs.

      See user experience
    • Frustrated creating grading ledger with poor Google Sites editor.

      See users’ issues
    • Learns that Google Blogger has limited platform support.

      See limitations

    Office 365

    CREATE AN ACCESSIBLE, SAFE ENVIRONMENT

    • Sees Microsoft has over twenty years’ commitment to accessibility

      Learn more
    • Trusts Microsoft with privacy & protection of users’ data.

      See policies

    Google Apps

    CREATE AN ACCESSIBLE, SAFE ENVIRONMENT

    • Sees Google’s limited accessibility story with a focus on Chrome browser and limited to core apps.

    • Reads about Google’s ongoing privacy issues.

      Read the report

    Office 365

    PREPARE STUDENTS FOR WORKFORCE

    • Sees that proficiency in Microsoft Office is a top requirement for high-growth, high-salary positions.

      Read report

    Google Apps

    PREPARE STUDENTS FOR WORKFORCE

    Office 365

    DEVELOP AS A PROFESSIONAL

    • Learns how to integrate technology into the classroom.

      Explore methods
    • Keeps up-to-date on Microsoft technologies to accommodate the 98 percent of students who use Microsoft Office as their productivity software

      See how

    Google Apps

    DEVELOP AS A PROFESSIONAL

    • Learns Google expects teachers to deploy Google Apps to attain its certification.

      See expectations
    • Lacks the technology skills required when seeking to transfer to one of tens of thousands of education institutions that rely on Microsoft Office.

    Beyond productive

    Office 365 is more than a collection of apps. It's a collaboration powerhouse.

    Beyond productive