Accessibility in Microsoft Office 2010
Microsoft Office 2010 programs have many helpful accessibility features that both make it easier for people with disabilities to use these products, and, for all content creators to make more accessible documents, presentations, and other materials.
Creating accessible documents, spreadsheets, and presentations with Microsoft Office 2010
Create accessible Office files so individuals with disabilities can read and use your files. Learn how to create accessible Word documents by adding alternative text to images and objects, organizing content to be easily read by screen readers, including captions for audio and video files, and more. Also, learn about creating accessible Excel files including alternative text for images and objects and how to specify table headers.
Check documents for accessibility
With the click of a button in Word 2010, Excel 2010, and PowerPoint 2010 you can scan a document, spreadsheet, or presentation to identify areas that may be problematic for users with disabilities to view or use. The feature, called "Accessibility Checker," helps you create more accessible content by highlighting and explaining accessibility issues, so they can be fixed before the content is finalized.
[image: Screenshot of Accessibility Checker command]
[image: Screenshot of Captions Editor]
Add closed captions to videos in PowerPoint presentations
Captions for video and audio files help people who have hearing impairments access the content. The STAMP subtitling text add-in for Microsoft PowerPoint lets you add closed captions to the video and audio files you include in your presentations.
Use the keyboard to create a SmartArt graphic
People with some mobility and dexterity impairments can still conveniently create a SmartArt graphic (a visual representation of information) using the keyboard rather than the mouse.
[image: Screenshot of SmartArt object]
[image: Screenshot of Format Picture dialog box]
Describe shapes, pictures, tables, and graphics for people who cannot see them
For people who cannot see shapes, pictures, tables and other objects in your documents, you can add a description to each using alternative, or ALT text. By using ALT text in your documents, even complex content can be conveyed to readers who cannot see the objects.
Make web browsing accessible to all
SharePoint Designer 2010 includes a built-in compatibility checker for common accessibility standards to help make sure websites are easy to use for everyone. "More Accessible Mode" in SharePoint Services provides greater accessibility for custom controls.
Create PDFs accessible by people with vision impairments
Tagged PDF files make it easier for screen readers and other assistive technologies to determine a logical reading order and navigation for the file, as well as allowing for content reflow when using large type displays, personal digital assistants (PDA) and mobile phones.
Make Microsoft Office easier to see, hear, and use
[image: Screenshot of Backstage view]
Get quick access to frequently used commands
To make commonly used commands such as Print and Save, and newer features like the Accessibility Checker more readily available, many actions previously found on the File menu or Microsoft Office button can now be found in the Microsoft Office Backstage view. This reduces keystrokes and searching, and makes navigation easier. See video demo: What and where is the backstage view?
[image: Screenshot of document view buttons on the ribbon]
Get the big picture with Full Screen Reading view. To make text on screen clearer and easier to use, Word 2010 features a Full Screen Reading view that improves the resolution and display of text.
[image: Screenshot of AutoCorrect dialog box]
Automatically correct spelling mistakes
Correct typos and misspelled words as you compose by using the AutoCorrect feature in Office 2010. You can also insert symbols and other pieces of text automatically as well. AutoCorrect is set up by default with a list of typical misspellings and symbols, but you can modify the list to suit your needs.
[image: Screenshot of Speak button in the Quick Access Toolbar]
Hear written text read aloud
The ability of your computer to playback written text as spoken word is a text-to-speech or TTS function. Depending upon your configuration and installed TTS engines, you can hear most text that appears on your screen in Word 2010, Outlook 2010, PowerPoint 2010 and OneNote 2010.
Hear foreign text read aloud with Mini Translator
For those who receive email messages or documents that contain words in different languages, Microsoft Office 2010 features a Mini Translator that lets you point to a word or selected phrase with your mouse to get a translation displayed in a small window. The Mini Translator also includes a Play button so you can hear an audio pronunciation of the word or phrase, and a Copy button so you can paste the translation into another document.
[image: Screenshot of Mini Translator button on the ribbon]