Customizing How Screen Readers Recognize Attachments

If you want more information than Yes/No, On/Off, or True/False in the Attachment field column, you can create and add a new field column and create a formula to change the attachment icon to any text that you want (up to 31 characters). The following steps describe how to create a field column that marks all messages that have attachments by displaying the word Attachments.

Step

Mouse actions

Keyboard actions

In the view that you want to change, on the View menu:

Point to Current View.
Select Customize Current View.

In the view that you want to change, display the View menu by pressing ALT+V.

Move to Current View by pressing V.
Select Customize Current View by pressing C.

In the View Summary dialog box:

Select Fields.

In the View Summary dialog box:

Select Fields by pressing ALT+F.

In the Show Fields dialog box:

Select New Field.

In the Show Fields dialog box:

Select New Field by pressing ALT+N.

In the New Field dialog box, in the Name box:

Type the field name you want to use.

In the New Field dialog box:

Move to the Name box by pressing ALT+N.
Type the field name you want to use.

In the Type list:

Select Formula.

Move to the Type list by pressing ALT+T.

Select Formula by using the UP ARROW and DOWN ARROW keys.

In the Formula box, type:

IIf ([Attachment]=True, "Attachment","")

Move to the Formula box by pressing ALT+F.

Type:IIf([Attachment]=True, "Attachment","")

To close the New Field dialog box:

Select OK.

To close the New Field dialog box:

Press ENTER.

To close the Show Fields dialog box:

Select OK.

To close the Show Fields dialog box:

Press ENTER.

To close the View Summary dialog box:

Select OK.

To close the View Summary dialog box:

Press the TAB key to move to OK.
Press ENTER.