Create a Distribution List Instead of Entering Names in the To Line Individually

You can create a distribution list that allows you to send an e-mail message to a number of people at one time. Sending to the list rather than typing each individual's name saves you keystrokes each time you send the group an e-mail message.

Create a Distribution List Using Names in the Address Book

Step

Mouse actions

Keyboard actions

On the menu bar:

Select File.
Point to New.
Select Distribution List.

On the menu bar:

Open the File menu by pressing ALT+F.
Select Options by pressing O.
Select Distribution List by pressing L.

In the Untitled Distribution List dialog box, in the Name box:

Enter a name.
Select Select Members.

In the Untitled Distribution List dialog box, in the Name box:

Enter a name.
Select Select Members by pressing ALT+M.

In the Select Members dialog box, in the Show names from the list:

Select the address book that contains the e-mail addresses you want in your distribution list.

In the Type Name or Select from List box:

Enter a name you want to include.
In the list below, select the name.
Select the Members button.

The name is added to the distribution list.

Repeat for each person you want to add to the distribution list.
Select OK.

In the Select Members dialog box:

Move to the Show Names from the list by pressing ALT+S.
Open the list by pressing ALT+ the DOWN ARROW key.
Select the address book that contains the e-mail addresses you want in your distribution list by pressing the arrow keys.
Press ENTER.
Select the address book that contains the e-mail addresses you want in your distribution list by pressing the arrow keys.
Move to the Type Name or Select from List box by pressing ALT+Y.
Enter a name you want to include.
Move to the list below by pressing the DOWN ARROW, then select a name.
Select the Members button by pressing ALT+B.

The name is added to the distribution list.

Repeat for each person you want to add to the distribution list.
Press ENTER.

To save, and close the dialog box:

Select the Save and Close button.

The distribution list is saved in your Contacts folder by the name you give it.

To save, and close the dialog box:

Press ALT+S.

The distribution list is saved in your Contacts folder by the name you give it.