Assign a Shortcut Key to a Command or Other Item

You can assign a shortcut key (a function key or key combination such as F5 or CTRL+A, that you use to carry out a menu command) to a command, macro, font, AutoText entry, style, or a commonly used symbol.

Step	Mouse actions	Keyboard actions
1	On the menu bar: Select Tools. Select Customize.	On the menu bar: Open the Tools menu by pressing ALT+T. Select Customize by pressing C.
2	In the Customize dialog box: Select the Keyboard button.	In the Customize dialog box: Select the Keyboard button by pressing ALT+K. Move to the Save changes in box by pressing ALT+V.
3	In the Customize Keyboard dialog box, in the Save changes in box: Select the current document name or template in which you want to save the shortcut key changes.	In the Customize Keyboard dialog box, in the Save changes in list: Select the current document name or template in which you want to save the shortcut key changes by pressing the UP ARROW or DOWN ARROW key. Move to the Categories list by pressing ALT+C.
4	In the Categories list: Click the category that contains the command or other item to which you want to assign a shortcut.	In the Categories list: Select the category that contains the command or other item to which you want to assign a shortcut by pressing the UP ARROW and DOWN ARROW keys. Move to the Commands list by pressing ALT+O.
5	In the Commands list: Select the name of the command or other item to which you want to assign a shortcut. Any shortcut keys that are currently assigned appear in the Current keys list.	In the Commands list: Select the name of the command or other item to which you want to assign a shortcut by pressing the UP ARROW or DOWN ARROW key. Any shortcut keys that are currently assigned appear in the Current keys list.
6	To assign a shortcut key In the Press new shortcut key box: Press the shortcut key combination you want to assign. Begin shortcut key combinations with CTRL, ALT, or a function key. Note: If you reassign a key combination you can no longer use the combination for its original purpose (unless you restore the original settings). Select Assign. To remove a shortcut key In the Current keys box: Select the shortcut key you want to delete. Select Remove. Note: If you use a programmable keyboard, the key combination CTRL+ALT+F8 may be reserved for initiating keyboard programming.	To assign a shortcut key Move to the Press new shortcut key box by pressing ALT+N. Press the shortcut key combination you want to assign. Begin shortcut key combinations with CTRL, ALT, or a function key. Note: If you reassign a key combination you can no longer use the combination for its original purpose (unless you restore the original settings). Assign the key combination by pressing ENTER. To remove a shortcut key Move to the Current keys box by pressing ALT+U. Select the shortcut key you want to delete by pressing the UP ARROW and DOWN ARROW keys. Select Remove by pressing ALT+R. Note: If you use a programmable keyboard, the key combination CTRL+ALT+F8 may be reserved for initiating keyboard programming.
7	Select Close.	Press ESC twice.

Customize dialog box: Keyboard button

Customize Keyboard dialog box