Use AutoComplete

When the AutoComplete feature is turned on, Microsoft Word will display a ScreenTip when you type the first few characters of an AutoText entry. When the ScreenTip appears, you can insert the entry or continue typing. AutoText is a storage location for text or graphics you want to use again such as a standard contract clause or a long distribution list. Each selection of text or graphics is recorded as an AutoText entry and is assigned a unique name.

Step	Mouse actions	Keyboard actions
1	On the menu bar: Select Insert.	On the menu bar: Open the Insert menu by pressing ALT+I.
2	On the Insert menu: Point to AutoText. Select AutoText.	On the Insert menu: Select AutoText by pressing A. Select AutoText by pressing X.
3	In the AutoCorrect dialog box: Select the AutoText tab. Select or clear the Show AutoComplete suggestions check box.	In the AutoCorrect dialog box: Move to the AutoText tab by pressing CTRL+TAB. Select or clear the Show AutoComplete suggestions check box by pressing ALT+S.
4	Select OK.	Press ENTER.

AutoCorrect dialog box: AutoText tab