Documents & Records Compliance

Documents & Records Compliance

In today’s regulatory environment, operational risk management, legal compliance and ease of discovery using role-based permissions have become key business imperatives. Financial institutions must address the use of unstructured business information and records including e-mail, documents, spreadsheets, images, records of telephone conversations, and instant messages. The challenges of document management include the difficulty of handling unstructured data; data sprawl in day-to-day operations; and disparate retention schedules for paper, electronic, and systems data. These challenges put an increased focus on the management of business information and the maintenance of business records.

Microsoft document and records compliance solutions enable organizations to rationalize and simplify the management of documents and records retention policies to ease the compliance burden for employees. Microsoft solutions incorporate native compliance and retention features, records repository and search functionality, managed folder provisioning, transport rules, and journaling. Built on Microsoft Office, these solutions are easily integrated into an organization's workflow and readily adopted by users as part of their daily activities. This results in less training time for users, a reduced burden on implementers, and a system that is extensible and flexible enough to accommodate future content and media types.