Bloomington, Illinois: fast track to modernization

12 August 2013 | Chris Foreman, CEO, AvePoint Public Sector, Inc.

Microsoft SharePoint plays a crucial role in enabling staff of local and state governments to work better together by supporting collaboration initiatives and managing critical agency data. AvePoint Public Sector works with local and state governments, helping them optimize their SharePoint deployments to meet the needs of their constituents, and plan for the future while abiding by all e-Government requirements.

The City of Bloomington, located in the heart of Central Illinois, has utilized SharePoint for more than a decade. The city uses SharePoint to run a variety of specific departmental applications, such as the police department’s data collection and analysis. “With Microsoft InfoPath form services in SharePoint, we are able to capture data from mobile terminals in vehicles so police officers can submit information from their cars directly into SharePoint,” said Craig McBeath, Webmaster for the City of Bloomington.

When the city decided to upgrade to the latest version of SharePoint, its most critical concern was being able to migrate data with full fidelity. The city could not afford to lose or change any information. In order to ensure its vital SharePoint data was migrated with full fidelity, the city chose to utilize AvePoint’s DocAve Migrator—part of the DocAve Software Platform, the enterprise-class management platform for SharePoint governance. “After evaluating multiple solutions, I determined AvePoint offered the best quality product,” said McBeath. “The fact that DocAve Migrator was part of a fully integrated platform was also important, as I can easily add additional tools to help with other aspects of platform management in the future without the need to install another product or server.”

The city migrated all data with full fidelity, including metadata, permissions, and document properties, just as required in order to remain compliant with the court system. Migration was completed in one business day, four days sooner than expected, saving 80 percent of the time originally allotted to carry out migration.  The city also performed a live migration with drag-and-drop simplicity, easily migrating all new data created after initial jobs took place. “The day after I migrated our data to the new environment, I had our criminal intelligence and analysis unit look at the new environment to make sure all metadata was the same,” McBeath said. “They quickly determined that it was, and we were then able to begin using SharePoint 2010.”

By simplifying its migration process, the City of Bloomington was able to begin leveraging SharePoint 2010’s enhanced features even sooner than expected, thus creating a more modernized system for the city’s police force and court system.  

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Chris Foreman
CEO, AvePoint Public Sector, Inc.