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Microsoft Dynamics Customer Solution Case Study

Agthia Group Speeds Up Productivity and Reduces Costs by Consolidating Information Resources with Microsoft Dynamics NAV 4.0

"Through the implementation of Microsoft Dynamics NAV with Infosys, we have put in place an integrated solution that helps improve information flow, streamlines processes and enables us to achieve our long term strategic growth plans".

Ilias Assimakopoulos, CEO, Agthia Group

Agthia Group PJSC is a publicly listed leading Food and Beverages company, head quartered in Abu Dhabi, UAE. It comprises of three subsidiaries and has a strategic indent of diversifying and to evolve as a dynamic leading company in the Consumer packaged Goods Industry. Agthia is a multi product line consumer goods company with interests in pure bottled water, flour, animal feed, tomato paste & frozen vegetable processing and canning. It has a strategic vision to be the best food & beverage Company of the UAE. To realize its vision, Agthia is expanding its footprint in the regional market faster, it adopted various geographical expansion and strategic acquisition plans; the latest initiative being the establishment of a tomato processing plant in Egypt. With the prospect of new acquisitions the likelihood is that it would become increasingly more difficult to control the workflow and have full visibility of their information. Therefore it was extremely important to streamline the business processes across the existing and newly acquired companies; reduce operating costs and have an enterprise wide integrated solution to meet challenging business requirements.

Situation

With multiple product lines, numerous group companies and distributed business operations, it became increasingly tedious for Agthia to manage and run its businesses on different systems. The company had disparate technology infrastructure and used homegrown non integrated legacy systems. As a result, Agthia struggled to keep track of manufacturing costs, accurate customer orders and company transactions, logistics and reports. With departments working as separate islands, financial reporting and data sharing across business units became time consuming and the management of Agthia were left without a real-time view of sales orders and financial reports. Therefore, the management at Agthia started investigating new business solutions and evaluated many competitive offerings. With the history of three failed ERP implementations in the past and the need to support different business lines across multiple products, the team was looking for a robust, fully integrated and easy to use system that would provide real time business intelligence to enable rapid decision making.

Solution

Microsoft Dynamics NAV was chosen as the best fit for their business needs, surpassing other competitive products on flexibility, scalability, and Total Cost of Ownership (TCO). Microsoft Dynamics NAV has proven to be a powerful solution for Agthia that has been tailored to its business needs at an affordable price. The solution enables streamlining supply chain and plant manufacturing processes to make optimal use of manufacturing capacity, procured materials, finished product inventories, and market demand. It also integrates multiple facilities and departments by delivering a single, real-time view into all manufacturing, sales, procurement, and financial activity using familiar applications that are readily available globally. Agthia worked with Infosys Technologies Ltd. (a Microsoft Global Systems Integration Partner) to deploy the Microsoft Dynamics NAV solution. "Infosys goal was to ensure that Agthia becomes better equipped for business growth and is able to operate with harmonized, world-class business processes across all group companies," said, Upendra Kohli, Regional Head - Middle East & Africa, Infosys Technologies Limited.

Agthia Management reengineered their business processes based on benchmarked global practices. By leveraging Infosys' Global Delivery Model approach, expertise and knowledge of packaged applications, they implemented Microsoft Dynamics NAV at Agthia's headquarters in Abu Dhabi and its various subsidiaries. The implementation commenced in March 2007 and ran in parallel at Agthia's two manufacturing units. Subsequent to the successful implementation of Dynamics NAV in Dec 2007 and migration of business information to the new solution, employees undertook training conducted by Infosys. By using the power of base Microsoft Dynamics NAV solution, Agthia is now better prepared to meet its global expansion plans. Ilias Assimakopoulos, CEO, Agthia Group, says, "Through the implementation of Microsoft Dynamics NAV with Infosys, we have put in place an integrated solution that will help improve information flow, streamline processes and help Agthia achieve its long term strategic growth plans".

Benefits

Tariq Aziz, Group Director - Projects & Business Solutions at Agthia says, "Spurred by the rapid business growth, Agthia was keen to revamp its IT infrastructure and put in place a solution that would lead to better resource utilization, productivity enhancement and integration in business processes. I am pleased to say that we have achieved what we set out to do within a short timeframe and have found capable partners in both Infosys and Microsoft."

The success of the implementation has paved the way for a host of new benefits. These include:

Gain Business Insight

  • Unified chart of accounts and dimensions have helped in quicker month end closing and better management reporting. The time taken to map month end activities and financial closing reports has been cut down from three weeks to two days
  • The implementation prompted the introduction of standard costing, allowing for better utilization of resources and increased efficiency in logistics and manufacturing processes
  • Microsoft Dynamics has increased overall efficiency and resource utilization by eliminating data duplication and manual errors that occurred while using the legacy system

Improve Visibility

  • Agthia now has improved financial control through online credit check functionality targeting bad debts
  • The company has increased control over their sales operations through daily profitability reporting by item, area, salesperson and product groups
  • It has also standardized vendor and customer codes across the group companies which helped reducing cost.
  • It has improved its control on manufacturing efficiencies by monitoring material usage and material price variance

Adapt to the Needs of a Growing Business

  • Agthia now operates with world class business process across all their group companies. This is an important cornerstone which will help in synergy saving for the pipeline acquisitions
  • The rapid implementation phase and enhanced global delivery model of Infosys has led to a reduced total cost of ownership and improved organization discipline
  • As new acquisitions come in, a previous nine months implementation time span has been reduced to six weeks!

Tamer Elhamy, Business Solutions Manager, Microsoft Gulf, said "Through familiar desktop applications that provide an excellent customer experience and help lower total cost of ownership, Microsoft and Infosys helped Agthia's employees achieve real-time collaboration with customers and partners, gain visibility across the entire supply network, comply with changing and demanding market conditions, and deliver customer-focused solutions that help grow their business and set it apart from the competition."

About Microsoft Dynamics
Microsoft Dynamics is a line of integrated, adaptable business management solutions that enables you and your people to make business decisions with greater confidence. Microsoft Dynamics works like familiar Microsoft software such as Microsoft Office, which means less of a learning curve for your people, so they can get up and running quickly and focus on what's most important. And because it is from Microsoft, it easily works with the systems your company already has implemented. By automating and streamlining financial, customer relationship and supply chain processes, Microsoft Dynamics brings together people, processes and technologies, increasing the productivity and effectiveness of your business and helping you drive business success.

For more information about Microsoft Dynamics, go to www.microsoft.com/middleeast/dynamics

About Infosys Technologies Ltd.
Infosys (NASDAQ: INFY) defines, designs and delivers IT-enabled business solutions that help Global 2000 companies win in a Flat World. These solutions focus on providing strategic differentiation and operational superiority to clients. With Infosys, clients are assured of a transparent business partner, world-class processes, speed of execution and the power to stretch their IT budget by leveraging the Global Delivery Model that Infosys pioneered. Infosys has over 94,000 employees in over 40 offices worldwide. Infosys is part of the NASDAQ-100 Index. For more information, visit www.infosys.com.

For more information about Microsoft Dynamics practice at Infosys, go to www.infosys.com/msdynamics

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Overview


Country/Region: Abu Dhabi, UAE

Industry: Manufacturing

Customer Profile
AGTHIA Group PJSC is a publicly listed Food and Beverages company, head quartered in Abu Dhabi, UAE. It comprises of three subsidiaries and has a strategic vision to become the best food & beverage company of the UAE.

Revenue: US$ 158 million (2007) Number of employee: 860 (2007)

Website: www.agthia.com

Business Situation
Agthia needed a more robust, integrated business management solution that would support the company’s rapid growth; complex internal business and financial processes and distributed operations.

Solution
With the help of Infosys, Agthia deployed Microsoft Dynamics NAV, which offers flexibility, scalability and reduced Total Cost of Ownership (TCO). Microsoft Dynamics NAV has proven to be a powerful solution for Agthia that can be tailored to its business needs at an affordable price.

Benefits

  • Controlled financial management systems
  • Improved business processes with automation
  • Flexible, easy-to-use technology infrastructure

Partner/s
Infosys Technologies Ltd. www.infosys.com

Software & Services
Microsoft Dynamics NAV; Windows Server 2005; SQL Server 2005; Exchange 2003; Active Directory and Domain Controller 2003.





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