Course 80223A:

Fixed Assets in Microsoft Dynamics GP 2010

Length:	1 Days
Published:	July 09, 2010
Language(s):	English
Audience(s):	Information Workers
Level:	200
Technology:	Microsoft Dynamics GP 2010
Type:	Course
Delivery Method:	Instructor-led (classroom)

Show all items Hide all items

Overview

About this Course

The one-day Microsoft Dynamics GP Fixed Assets course delves into the accounting cycle and the processes required to enter, depreciate, and retire fixed assets. This course shows how to perform additional functions such as changing asset information, partial asset transfers, partial asset retirements, and retirement undo. A thorough understanding of these topics allows companies to keep accurate records and learn to use comprehensive reporting features to present data in different ways. This course also discusses how to define default values and gather the information you need to make better business decisions by exploring powerful inquiry and lookup functions.

Audience Profile

People wanting to learn the basic features and to develop a working knowledge of the typical day-to-day procedures required to effectively use Fixed Assets.
The class is targeted toward data entry clerks, administrators; accountants, CEOs, and consultants who need to understand the technical aspects of Fixed Assets in Microsoft Dynamics GP and gain foundational knowledge of the application’s functionality.

At Course Completion

After completing this course, students will be able to:

Perform all Fixed Assets related data entry functions including creating asset records.
Maintain asset records using transfers, changes, and retirements.
Print detailed reports to verify data and financial analysis for audit trail purposes such as posting journals, depreciation registers, financial details and other asset reports.
Identify the impact of the Fixed Assets module on other Microsoft Dynamics GP modules.
Troubleshoot and correct input errors including an incorrect posting period and how to delete records.

Course Details

Course OutlineModule 1: Overview and Setup Procedures

This module provides a general overview of the features and benefits of using Fixed Assets in Microsoft Dynamics GP in an integrated environment. It also examines in detail the options available to customize this module to reflect the way your organization does business. You will set up assets to track crucial depreciation information for a company. The instructor will discuss how to use asset classes and asset books to organize and ease data entry.

Lessons

Fixed Assets Features and Benefits
Fixed Assets Processes and Integration
Set Up Quarters and Fiscal Periods
Enter Account Groups
Enter Fixed Assets Post Accounts
Create Insurance and Asset Class Records
Create Book Records
Create Book Class Records
Fixed Assets Company Setup
Create Location and Physical Location Records
Create Lease, Retirement and Structure Records
Fixed Assets User Preferences
Enter Existing Assets

Lab : Fixed Assets Setup Procedures

Account Group Setup
Purchasing Posting Accounts Setup
Class Setup
Book Setup
Book Class Setup
Fixed Assets Company Setup

After completing this module, students will be able to:

Create the Fixed Assets Calendar file and enter quarter records.
Set up purchasing posting accounts.
Create Insurance and Asset Classes.
Enter defaults and set parameters for Fixed Assets.
Create location and physical location records which can be assigned to assets.
Set up Lease, Retirement, and Structure records that can be assigned to assets.
Enter existing assets when first implementing the Fixed Assets module.

Module 2: Daily Procedures

This module defines the ways that assets can be added in Fixed Assets. It explores the Payables Management and Purchase Order Processing interface and how to import new asset additions using the Asset Import/Export window. The major focus of this chapter is the interface from Payables and Purchase Order to Fixed Assets.

Lessons

Asset General Information
Asset Account Information
Asset Book Information
Asset Insurance and Lease Records
Asset User Data
Payables Management Interface
Purchase Order Processing Interface

Lab : Fixed Assets Daily Procedures

Asset General Information
Asset Account Information
Asset Book Information
Asset Book ITC Information
Payables Management Interface
Enter a Purchase Order for a Capital Item
Receive the Capital Item
Enter the Capital Items in Fixed Assets

After completing this module, students will be able to:

Add assets using the Asset General Information window.
Enter or view the accounts assigned to an asset.
Enter depreciation related information for assets in each asset book.
Enter Insurance and Lease records for assets.
Describe the interface between Payables Management and Fixed Assets in Microsoft Dynamics GP.
Enter user-defined fields to track other necessary information about assets.

Module 3: Maintaining RecordsThis module examines the functionality available to maintain Fixed Assets records. The process to perform depreciation projections, asset transfers, and asset retirements is discussed in detail. The utilities that ensure the integrity of data such as file maintenance, reconcile, and deleting assets are examined. It also discusses the Inquiry windows and reports that can be generated.
Lessons

Select Assets
Depreciation Projections
Changing Asset Information
Transferring Assets
Retiring Assets
Retire Undo
Asset Utilities
Using Inquiries
Report Options and Printing
Report List

Lab : Fixed Assets Maintaining Records

Select Assets
Depreciation Projection
Mass Change
Partial Transfer
Partial Retirement
Retire Undo

After completing this module, students will be able to:

Select a group of assets.
Project depreciation for one asset or a group of assets.
Change asset information.
Use the Transfer Maintenance window to make changes to asset information.
Retire assets that are sold or disposed of in your business.
Undo retirements of assets.
Reconcile, maintain and delete assets using Fixed Assets utilities.
Inquire on fixed asset information.
Create report options and print reports.
Use the Report List functionality to improve your reporting experience.

Module 4: Period-end ProceduresThis module examines the processes that are completed at the end of the month, period, calendar, and fiscal year. This module focuses on the problems that may cause Fixed Assets to be out of balance with the General Ledger. It examines the reports that should be printed prior to performing the closing process.Lessons