This chapter gives students a general overview of the features and benefits of using the Payables Management module in an integrated environment. It also focuses on how this module integrates with other modules in the Microsoft Great Plains application.

This chapter focuses on the setup procedures for the Payables Management module. We examine in detail the options available to customize this module to reflect the way your organization does business. Time is spent discussing the benefits of using vendor classes to organize and ease data entry. You set up vendors so that you can track the information that is crucial in your company. The last step is to enter Beginning Balances for each vendor in preparation for using the Payables Management module. Once your Payables Management setup has been defined, there are many reports available to document the selected preferences.

This chapter defines the ways transactions are entered and posted in Payables Management. You explore the difference between transaction level and batch level posting, and the methods for posting batches. This chapter demonstrates the many types of transactions that can be entered in Payables Management. Entering Scheduled Payments and performing “What If” analysis is covered in this section. In addition to these topics the chapter covers creating and printing single computer checks as well as processing batches of computer checks.

This chapter shows you how to record transactions in one company that creates transactions in another company's Payables Management. You examine the terms specific to Intercompany Processing and demonstrate the accounts that must be created to allow these types of transactions to be entered and posted.

This chapter examines the functionality available to maintain your Payables Management records. There is also a section that focuses on placing and removing holds from vendors and transactions. The process to void open and historical transactions is covered in detail in this section. Time is spent discussing the procedure for changing and deleting records. We look at how to remove historical information from Microsoft Great Plains and the effects of removing this history. Retrieving information is also a focus of this chapter. Time is also spent discussing the inquiry windows and reports that can be generated from the Payables Management module.

This chapter examines the processes you complete at the end of the month, period, calendar, and fiscal year. This chapter focuses on the errors that may cause Payables Management to be out of balance with the General Ledger.

You look at the reports that should be printed prior to performing the closing process. Time is spent examining what actually takes place during the closing process and the two types of closings: calendar year and fiscal year.

This chapter reviews the key points discussed in this course.

This appendix discusses the use of SmartList to access financial data. There are optional exercises that can be completed by students if time permits.

This appendix focuses on sales and purchase taxes specific to Canadian businesses. Setting up tax details and tax schedules and calculating taxes on transactions is included in this section. In addition, creating two customer and vendor classes (US and Canada) for each vendor or customer in order to maintain separate sub-ledgers and balance to Payables Management is covered in this section.

Based on country-specific needs, this chapter is optional for classroom presentation.

This case study is a comprehensive lab used to reinforce the concepts learned in the Payables Management class.