| Course OutlineModule 1: Introduction This chapter introduces you to the Purchase Order Processing module of the Microsoft Great Plains product and training course, and the screens and processes that are used to complete the accounting cycle in Purchasing. You see the core processes that are used in the Purchasing module. You are introduced to each step in the accounting cycle, you briefly discuss its purpose and primary features, and you will focus on its function in the accounting cycle. Please note that this chapter is not intended to provide you with a detailed primer on each of these topics. Lessons - Course Description
- Module Overview
- Process Flow
- Procedures for Processing Purchase Orders
- Processing Purchase Orders - Step by Step
- Other Features
Module 2: Setup ProceduresThis chapter helps you understand the defaults and user options defined in the Purchase Order Processing Setup window. Even though these options are typically not changed after the product is implemented, you gain understanding of default values and processes through the settings in this window. Lessons - Purchasing Procedures
- Purchasing Setup Checklist
- User Defined Fields
- Landed Cost Setup
- Purchase Order Generator Setup
Lab : Purchase Order Processing SetupAfter completing this chapter, students will be able to: Module 3: Daily ProceduresThis chapter discusses the process of entering purchase orders. You see the types of purchase orders available and the steps for processing each of the different types. We also print purchase orders in this chapter. You will learn the process of entering receipts against purchase orders and returning goods to vendors. You see the affect on other modules that integrate with Purchasing, when receipts are entered. You learn the points of entry for Landed Cost transactions. Lessons - Purchase Order Entry
- Linking Purchase Orders to Sales Orders
- Procedures for Entering Returns
- Drop-Ship Orders
- Printing Purchase Orders
- Receivings Entry
- Landed Cost Entry
- Invoice Entry
- Blanket Purchase Orders
After completing this chapter, students will be able to: Enter purchase orders and record the receipt of shipments and invoices Enter landed costs Print purchase orders Post shipment and invoice receipt transactions Commit purchase orders to sales documents Automatically generate purchase orders using PO Generator
Module 4: Maintaining RecordsThis chapter examines the options available for editing, deleting, and voiding purchase orders existing in the system. You review the inquiry screens and reports that are provided to assist you in making informed purchasing decisions and to track purchasing data. You see the process for replenishing inventory quantities based on historical purchasing report information and how to view inventory quantity and cost information by vendor. Lessons - Deleting and Voiding Purchase Orders
- Editing Purchase Orders
- Reconciling Purchase Orders
- Purchase Order Reports
- Purchase Order Inquiries
Module 5: ConclusionIn this chapter you review the key points covered in this course. Lessons - There are multiple types of purchase orders in Microsoft Great Plains. The Standard purchase order is used when you will be receiving the items to your location. The Drop Ship purchase order is used when the vendor will be shipping the items directly to the customer site. The blanket purchase order and the drop-ship purchase order are used for recurring purchases that use a delivery schedule.
- You can choose to receive items without a purchase order when necessary. This is a setting on the Purchase Order Processing Setup window.
- Receipt and invoice transactions can be recorded separately, or in one step to match your business procedures.
- The ability to auto-receive and auto-invoice speeds data entry and ensures accuracy.
- Landed Costs allow you to apply a mark-up factor to receipts for such things as freight and duty to be included in the item's cost.
- The PO Generator in conjunction with the Order Point Quantity for an item to determine if a purchase is required. If the supply of an item is less than its demand plus the order point quantity, a purchase will be suggested.
- In the PO Generator will select the vendor based on the Primary Vendor assigned to the item, the vendor with the lowest cost or the vendor with the shortest lead time.
- Purchase Price Variances will be identified when the actual invoice cost differs from the purchase order or standard cost.
- You can commit purchase order line items to backordered sales line items by clicking the Sales Commitment button on the Purchase Order Entry window.
- Inquiries allow you to zoom back to purchase orders and receipts to view them as they were originally entered into the system.
- Reports like Expected Shipments and Received/Not Invoiced can help you to manage your purchasing processes.
Module 6: Appendix: SmartListThis appendix discusses the use of SmartList to access financial data. There are also optional exercises that can be completed by students if there is time in class. Lessons - Using SmartLists
- Creating Objects
- Using the Search Button
- Saving New Objects as Favorites
After completing this chapter, students will be able to: Use SmartLists to access valuable sales data. Create new SmartList objects. Use the Search button to manage the information in a view. Explain the various options that are available when using SmartLists.
Module 7: Appendix: Case StudyThis case study is a comprehensive lab used to reinforce the learning that has occurred throughout the Purchase Order Processing class. Lessons - Purchase Order Processing Setup
- Purchase Order Processing Document Entry
- Printing Purchase Order Documents
Module 8: Appendix: Test Your KnowledgeThis appendix contains short answer and True or False questions that may be used as a review of the information covered in this course and may be used as time permits. Answers to all questions are provided at the end of the section. |
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