Microsoft Business Solutions–Great Plains Fixed Assets

General knowledge of Microsoft Windows

Completed the Microsoft Great Plains Tutorial

Basic knowledge of accounting principles

What is a Fixed Asset?

Fixed Assets Features and Benefits

Fixed Assets Overview and Roadmap

Integration

Identify the features and benefits available when using Fixed Assets

Discuss integration that takes place between Fixed Assets and other modules within the Microsoft Great Plains system

Identify the navigation used to access the windows for transactions, reports, utilities, routines, and inquiries in Fixed Assets

Fixed Assets Setup Checklist

Company and Financial Setup Procedures

Build Fixed Assets Fiscal Calendar File

Enter Quarter Records and Synchronize to Fiscal Years

Purchasing Interface Options

Account Groups

Post Accounts

Insurance Class Records

Class Records

Book Records

Book Class Records

Fixed Assets Setup

Lease Company Records

Location Records

Physical Location Records

Retirement Setup Records

Structure Records

Fixed Assets User Preferences

Fixed Assets Setup Reports

Entering Existing Assets

Describe the Interface Between Payables Management and Fixed Assets

Create a New Account Group

Verify and Explain the Trigger Account for Payables Management

Add a New Class

Add a New Book

Add book-Class Records for the Existing Books and Classes

Modify and Verify the Company Setup for Fixed Assets

Customize settings for the Fixed Assets module

Create Asset Classes and assign assets appropriately

Create Asset Records

Enter beginning balances for each existing asset

Fixed Assets Daily Procedures Checklist

Asset General Information

Asset Account Information

Asset Book Information

Asset Book ITC Information

Asset Insurance Records

Asset Lease Information

Asset User Data

Payables Management Interface

Purchase Order Processing Interface

Purchasing Transactions Integration Issues

Fixed Assets Inventory Reports

Manually Add the New Asset in Fixed Assets

Verify the Posting Accounts for a New Asset

Manually Add the New Asset to an Existing Book

Add the ITC Cost Information for the Asset in the Federal Book

Enter invoice in Payables Management to “Trigger” the Addition of an Asset in Fixed Assets

Create Purchase Order for Asset

Receive the Item into Inventory

Set Up Assets in Fixed Assets

Add assets in Fixed Assets using various methods

Create book and class records in Fixed Assets and assign appropriate characteristics to an asset

Understand the interface from Payables and purchase Order to Fixed Assets

Select Assets

Depreciation Projections for a single asset or group of assets

Changing Asset Information

Changing Asset Book Information

Mass Change

Transferring Assets

Mass Transfer

Retiring Assets

Mass Retirement

Retire Undo

File Maintenance

Deleting Assets

Reconcile

Retrieve Information

Fixed Assets Projection, Transaction, and Utility Reports

Create a New Asset Group

Project Depreciation for Group of Assets

Perform Inquiry and Print Projection Reports

List Choices Available When Changing a Depreciation Sensitive Field for an Asset

Apply Change to all Assets in a Specific Class

Transfer Assets from one Location to Another

Retire an Asset

Verify Quantities after Retirement

Undo the Retirement an Asset

Verify Quantities after undo Complete

Select a group of assets

Perform depreciation projections for an asset

Change asset information

Transfer or retire assets

Inquire and report on asset transactions

Fixed Assets Period-end Checklist

Calculate Depreciation

General Ledger Posting

Reconcile Fixed Assets to General Ledger

Purge Purchasing Transactions

Fixed Assets Year End Checklist

Year-End Reports and Routine

Rebuild Fixed Assets Fiscal Year Calendar File

Purge Inactive Asset Records

Fixed Assets Period-end & Year-end Reports

Run Month-end Depreciation for All Assets

Post Month-end Fixed Assets Transactions to General Ledger

Complete the processes that are performed at the end of an accounting period

Complete the processes that performed at the end of a calendar or fiscal year

Perform the Year-end closing process

Using Auto Add Book Info functionality to automatically set up books for the assets you add

Benefits of using Asset Classes to speed data entry and for sorting purposes on reports and SmartList views

An unlimited number of books may be created for your company to track different depreciation rules for your assets but only one will integrate with the General Ledger

Book classes provide default information for the assets you add so set up a Book Class for each combination of the two that you will use

Locations can be tracked for physical inventory purposes while physical locations are tracked for property tax reporting purposes

Up to fifteen user-defined fields are available for each asset

Assets can be entered directly in the Fixed Assets module or via the payables or purchase order interface

Using SmartLists

Creating Objects

Using the Search Button

Saving New Objects as Favorites

Create a Sorting Option for the Default Fixed Assets Object

Modify an existing Fixed Assets Books Inquiry

Save Queries as Favorites

Create a Fixed Assets Purchase Inquiry

Export Data to Microsoft Excel

Use SmartLists to access valuable financial data

Create new SmartList objects

Use the Search button to manage the information in a view

Explain the various options that are available when using SmartLists

Close the year

Enter the Payables Invoice

Add Assets

Create an Asset Group

Transfer assets to a new GL Account

Depreciate your assets and post to General Ledger

Create a SmartList query

Export data to Microsoft Excel

Understand the necessary processes to set up and manage their Fixed Assets module

Have more confidence in their ability to use Fixed Assets in their company