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Enterprise Agreement

The Microsoft Enterprise Agreement allows organizations with more than 250 PCs, devices and/or users to license Microsoft software and cloud services over a three-year period at the best available pricing. Get all the advantages of Software Assurance and simplified licensing management, as well as a seamless way to license both on-premises software and cloud services through a single organization-wide agreement. This gives you the flexibility to choose software and cloud services for different user types and deployment scenarios, optimize your technology spend to fit your IT and user needs, and streamline software compliance and asset management across all of your Microsoft purchases.

Take advantage of enrollments as a cost-effective way to license Microsoft solutions to meet organizational objectives. The enrollment agreement structure allows for the easy addition of new products, services, and licensing options to better support future licensing and deployment scenarios. Two major enrollments are available under an Enterprise Agreement: the Enterprise Enrollment for your end user services and device needs, which covers popular products and services such as Office, Windows, and CAL Suites; and the Server and Cloud Enrollment for licensing your datacenter and infrastructure products and services, both on-premises and cloud hosted.

Benefits

The Enterprise Agreement can offer your organization these benefits:

Flexibility to respond to changing business priorities

The Enterprise Agreement enables you to address your users’ needs with both on-premises software and cloud services and to make adjustments when it makes sense for your business.

  • Move your users to Microsoft cloud services at your own pace.

  • Provide your users with the appropriate cloud capabilities they require, based on their user profile and their productivity needs.

  • Choose from a set of Microsoft cloud services or on-premises software options, or a mix of both.

A cost-effective method to acquire Microsoft on-premises software and cloud services

Optimize your IT budget with online services and software licenses that align to your users’ needs.

  • Choose what Microsoft software and services to run on-premises or have hosted by Microsoft based on what’s most cost-effective for your organization.

  • Get the best pricing advantage for your entire organization with any combination of on-premises software and cloud services.

  • Choose cost-effective Enrollments with predictable pricing to license solution-focused technology suites of Microsoft’s most popular server products.

  • Reduce desktop management and support costs by standardizing on the latest on-premises software and equivalent cloud services.

Manageability of your Microsoft licensing

Streamline software compliance and license management under one agreement for both Microsoft on-premises software and cloud services.

  • Choose from a set of Microsoft cloud services or on-premises software options, or a mix of both, under a single agreement.

  • Give users access to productivity tools from a variety of PCs or supported devices with a single subscription license.

  • Move users to Microsoft cloud services any time, and account for changes at your next agreement anniversary.

Get the best out of your investment with Software Assurance

Inclusive Software Assurance benefits help you deploy, manage, and maximize your Volume Licensing purchases.


Enterprise Enrollment

The Enterprise Enrollment enhances manageability and cost savings when you are equipping your entire organization with the latest versions of the Windows operating system, premium Office suite, or Client Access License (CAL) Suites to connect users and devices to Microsoft server products.


Moreover, the Enterprise Enrollment lets you choose whether to run PC and device software or cloud services, or both, across your organization, with the ability to license both on-premises software and online services. You also have the flexibility to maintain a mix of on-premises and online services to suit user needs, and you can transition from on-premises licensing to equivalent Online Services as business priorities change. Such organization-wide implementations help you reduce device and user management and support costs, and they provide additional pricing advantages above the Enterprise Agreement’s standard volume pricing levels.


The Enterprise Enrollment is appropriate for your organization if you have more than 250 PCs, devices, or users and want to license software and cloud services for your organization for a minimum three-year period.



During this term, you can get attractive volume pricing for Microsoft core PC and device products and applicable client access licenses in exchange for your enterprise-wide licensing commitment.


You also get the added flexibility to transition from these on-premises licenses to comparable cloud services such as Office 365 and Windows Intune. Should you add new users or devices during the term of your Enterprise Agreement, you can equip them with software and cloud services you are already using and then account for these changes once a year through an annual reconciliation process known as True-up.


Finally, you can spread the cost of your Enterprise Enrollment across three annual payments, which can help you predict future budget requirements.


Server and Cloud Enrollment

The Server and Cloud Enrollment is an enrollment under the Microsoft Enterprise Agreement that enables highly committed customers to standardize broadly on one or more key server and cloud technologies from Microsoft. In exchange for making an installed-based–wide commitment to one or more components of Server and Cloud Enrollment, you receive the best pricing and terms, plus other benefits including cloud-optimized licensing options and simplified license management.


Cloud Enabled

Server and Cloud Enrollment offers our lowest Windows Azure pricing, application License Mobility to the cloud, and new benefits for using System Center to manage Windows Azure resources. Server and Cloud Enrollment also includes a new subscription-based option that offers more flexibility when you are retiring workloads, consolidating, or migrating to the cloud.


Standardized and Simplified

Server and Cloud Enrollment replaces the Enrollment for Application Platform (EAP) and Enrollment for Core Infrastructure (ECI) with a single enrollment that span Microsoft’s server and cloud technologies. This enables you to take advantage of simplified licensing through a standardized set of products and services and gain access to the latest technologies and benefits for all deployments. In addition, when you commit to the Core Infrastructure Suite (CIS; a combination of Windows Server and System Center) in Server and Cloud Enrollment you have access to a standardized management platform across on-premises and Windows Azure.


Cost Savings and Benefits

Server and Cloud Enrollment offers Microsoft’s best pricing and benefits for server and cloud products, including discounts on new licenses, Software Assurance. and Windows Azure. Customers with high purchasing volume may also qualify for premium benefits, including Unlimited Problem Resolution Support.


How It Works

To enroll, an installed-base–wide commitment is required to one or more of the following four Server and Cloud Enrollment components.



This means committing to full Software Assurance coverage across the installed base of a Server and Cloud Enrollment component. For the Core Infrastructure component, however, a commitment is required to full System Center coverage on the Windows Server installed base through the Core Infrastructure Suites (CIS). Windows Azure is automatically available when you are enrolling in any of the other three components and it can also be licensed standalone.


SCE Datasheet (PDF, 327 KB)


SCE FAQ (PDF, 598 KB)


SCE Program Guide (PDF, 1.3 MB)

Enterprise Agreement Enrollments Have Been Replaced by Server and Cloud Enrollment

The Enrollment for Application Platform (EAP) and Enrollment for Core Infrastructure (ECI) have been replaced by the Server and Cloud Enrollment. Customers with any of these enrollments should work with their Microsoft representative or partner to develop the best transition plan.


EAP Datasheet (PDF, 186 KB)


EAP FAQ (PDF, 266 KB)


ECI Datasheet (PDF, 305 KB)


ECI FAQ (PDF, 400 KB)

Enterprise Agreement Options

The Enterprise Agreement offers a number of options that allow you to meet your organization's unique needs:

Software Assurance

Software Assurance helps you get the most from your Microsoft purchases. Benefits such as 24x7 support, deployment planning services, end-user and technical training, and the latest software releases are combined in one cost-effective program. And if you are considering moving aspects of your IT to the cloud, Software Assurance delivers even more value by helping you plan your cloud migration and manage your on-premises and hybrid environments.


Spread Payments

With Spread Payments, you can take advantage of greater flexibility in managing technology expenditures with the option to make three annual payments instead of one up-front payment. This option helps reduce initial costs and helps you forecast annual software budget requirements up to three years in advance.


Subscription

The subscription option lowers initial licensing costs because you subscribe to the rights to use Microsoft products and services instead of owning them. Subscription gives you the ability to increase or decrease subscription counts on an annual basis.


True-Up

Over the life of your Enterprise Agreement, you can equip additional hardware, devices, or users with software and online services that you’ve already licensed, and then account for these changes through an annual reconciliation process known as True-Up. If you have an Enrollment with an Enterprise Subscription program, this process is known as an Annual Order, through which you can increase or decrease your license subscription counts.


Flexible payment options

Choose Microsoft Payment Solutions to help to create a flexible payment structure for your complete range of technology needs, including software, services, partner products, and hardware. Flexible payment options include Deferred Payments, Ramped Payments, and Equal Monthly or Quarterly Payments.

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Related Resources

  • Enterprise Agreement Datasheet
    (PDF, 181 KB)
    Read an overview of Enterprise Agreement and get links to resources for additional information.

  • Enterprise Agreement Program Guide (PDF, 847 KB)
    Get details to help you decide whether Enterprise Agreement is appropriate for your organization.

  • True-Up Guide (PDF, 635 KB)
    Download a summary of requirements for the annual Enterprise Agreement True-up.

  • Additional resources
    Download documents related to Enterprise Agreement and Enterprise Subscription Agreement.