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Licensing for the Consumerization of IT

Consumerization of IT refers to the growing trend of people wanting to choose which devices, applications, and services they use to get their work done. It includes mobile device use, multi-device use, and “bring your own device” (BYOD) scenarios which enable flexible workstyles.


With user-centric flexible licensing from Microsoft, you can choose when, where, and how your organization will take advantage of this trend. It's user-centric because users are covered anywhere and on any device. And it's flexible because you can add to your existing licensing and embrace hybrid IT—a mix of on-premises and cloud computing.

Common Consumerization Licensing Scenarios

The following three scenarios illustrate how your organization can enable the flexible workstyles that many employees want.

Work on any PC anywhere

Microsoft Products

The following Microsoft products are required to enable this scenario.


Microsoft solution to support working on any PC anywhere

Windows Enterprise

Office 365 ProPlus

  • Office 365 ProPlus allows users to access Office on a corporate image running on the Windows To Go drive, or they can install Office directly on their home computer (up to 5 installations per user).

Exchange and SharePoint

  • Users can access email and work files remotely in multiple ways.

Recommended Licensing

There are several ways to license the products that support this scenario. See the following approach.


ProductRecommendation
Windows 8 EnterpriseOption 1If Alice’s work desktop has a qualifying operating system (OS) and she is the primary user, license it with Software Assurance which allows her to access a corporate Virtual Desktop Infrastructure (VDI) on her personal laptop at home via Roaming Use Rights.
Option 2If Alice is not the Primary User of her desktop at work, license her home PC with VDA. This allows Alice access to a Windows 8 image via Windows To Go or VDI.
OfficeLicense Alice for an Office 365 plan that includes Office Professional Plus.
CALsBecause Alice is already licensed for the Enterprise CAL Suite, no additional Client Access Licenses (CALs) are needed.

Flexible and cost effective licensing through the Enterprise Agreement

For customers with more than 250 users or devices, the best way to take advantage of these trends and licensing choices is through the Enterprise Agreement which offers flexibility, manageability and the best value.


View the Licensing Consumerization of IT Datasheet (PDF, 455 KB)

Work on any PC anywhere

Microsoft Products

The following Microsoft products are required to enable this scenario.


Microsoft solution to support working on your own device

SharePoint and Exchange

  • Access email and work files in multiple ways including OWA, Exchange ActiveSync, etc.

Virtual Desktop Infrastructure (VDI)

  • Access the corporate desktop through VDI. Users will have access to all corporate line-of-business and productivity applications.

Recommended Licensing

There are several ways to license the products that support this scenario. See the following approach.


ProductRecommendation
Client Access Licenses (CALs) for ExchangeRolando is already licensed for the Enterprise CAL Suite on a per-user basis.
Windows 8 EnterpriseOption 1License Rolando’s non-Windows tablet with a Windows VDA subscription license. This allows him to access a Windows 8 image remotely on his tablet even though it doesn’t run the Windows operating system.
Option 2If Rolando is the primary user of another device licensed with Software Assurance or VDA, then that device can be licensed with the Windows Companion Subscription License. This allows Rolando to access VDI on his tablet (and up to 3 other additional devices).
Option 3If Rolando is the primary user of another device licensed with Software Assurance or VDA and he never brings his tablet on premises, he can access a corporate VDI via Roaming Use Rights since the tablet isn’t owned by the corporation.
OfficeLicense Rolando for an Office 365 plan that includes Office Professional Plus. This will allow him to access any Office application via VDI.

Flexible and cost effective licensing through the Enterprise Agreement

For customers with more than 250 users or devices, the best way to take advantage of these trends and licensing choices is through the Enterprise Agreement which offers flexibility, manageability and the best value.


View the Licensing Consumerization of IT Datasheet (PDF, 455 KB)

Work on any PC anywhere

Microsoft Products

The following Microsoft products are required to enable this scenario.


Microsoft solution to support working on many devices

Windows Enterprise

  • Windows Virtual Desktop Access (Windows VDA) subscription license provides the right to access virtual Windows desktop environments from devices that are not covered by Software Assurance for Windows, such as thin clients.
  • VDA rights for company owned Windows RT tablets are automatically included through Software Assurance coverage on the user’s primary PC.
  • Windows Companion Subscription License (Windows CSL) allows users to access Windows 8 through VDA or Windows To Go from up to 4 additional devices, running any OS, from any location.

Office

  • Office 365 ProPlus allows users to access Office on corporate image running on the Windows To Go drive.

SharePoint and Exchange

  • Access email and work files remotely in multiple ways.

Recommended Licensing

There are several ways to license the products that support this scenario. See the following approach.


ProductRecommendation
WindowsLicense Mae’s primary work device with Software Assurance for Windows if it has a qualifying OS or a Windows VDA subscription license – then pick the following Option 1 or Option2.
Option 1Since Mae is the primary user of the device licensed above with Software Assurance or VDA, a Windows CSL can be added to the device licensed above. This allows her to access a corporate Virtual Desktop Infrastructure (VDI) or use Windows To Go on any device that she personally owns or any corporate owned device that isn’t capable of running Windows 8 Pro.
Option 2Since Mae is the primary user of another device licensed with Software Assurance or VDA, when on the road, she can access a corporate VDI via Roaming Use Rights if the tablet isn’t owned by her company.
OfficeLicense Mae for an Office 365 plan that includes Office Professional Plus.
CALsMae is licensed for the Enterprise CAL Suite so additional Client Access Licenses are not needed.

View the Licensing Consumerization of IT Datasheet (PDF, 455 KB)

Flexible and cost effective licensing through the Enterprise Agreement

For customers with more than 250 users or devices, the best way to take advantage of these trends and licensing choices is through the Enterprise Agreement which offers flexibility, manageability and the best value.