Users can share or delegate their Microsoft Exchange account calendars, address books, and e-mail folders.
To use sharing and delegation, users must have mailboxes on a server running Microsoft Exchange Server.
By using sharing, an account owner can give another user access to his or her Microsoft Exchange calendars, address books, or mail folders. The shared folder appears under a separate account in the designated user's mail folder list, and this user can read the other person's events, contacts, or mail messages. Users can also give permission for another user to create, edit, and delete items in the shared folder.
By using delegation, a delegateA person who has permission to access another person's Microsoft Exchange calendar, address book, or mail folder. If granted the appropriate level of permission, a delegate can also send and reply to invitations and messages for the other person. can view mail messages that are sent to the account owner. With the account owner's permission, the delegate can send and reply to invitations and messages on his or her behalf. Both the owner's account name and the delegate's account name appear on the invitation or message.
When users share a folder, they can set permission levels that define what each user sharing the folder can do:
Permission level | Activities that a sharing user can perform |
|---|---|
Owner | Create, read, modify, and delete all calendar, address book, private and public folder, and mail folder items. As an owner, a user can change the permission levels others have for the folder. |
Publishing Editor | Create, read, modify, and delete all items, and create subfolders. |
Editor | Create, read, modify, and delete all items. |
Publishing Author | Create and read items, create subfolders, and modify and delete items. |
Author | Create and read items, and modify and delete items. |
Nonediting Author | Create and read items, and delete items. |
Reviewer | Read items only. |
Contributor | Create items only. |
Custom | Perform activities defined by the folder owner. |
None | Not perform any activity. The user remains on the permissions list but has no permission and cannot open the folder. |
When users add a delegate, they can give the delegate separate permission levels for calendar, inbox, and address book folders:
Permission level | Activities a delegate can perform |
|---|---|
Author | Read and create items, and modify and delete items that he or she creates. For example, a delegate with Author permissions can create meeting requests directly in the account owner's calendar and respond to meeting requests on the account owner's behalf. |
Editor | Do everything an author can do, plus modify and delete items that the account owner created. |
Reviewer | Read items only. For example, the delegate can read messages in the account owner's inbox. |
