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First Look Microsoft® Office 2003
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Author
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Katherine Murray
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Pages
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240
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Disk
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N/A
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Level
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All Levels
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Published
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03/26/2003
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ISBN
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9780735619517
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Price
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$19.99
To see this book's discounted price, select a reseller below.
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Index
A
Access
2003 new and enhanced features, 19, 192-94
exporting XML data from, 132
importing XML data into, 130-31
smart tags in, 138-43
XML support, 116, 130-32
Address Book, 30-31
addresses. See contacts
Administrator permission, 73
alerts, SharePoint, 45, 78-79
Answer Wizard Builder, 163
arbitrary XML schemas, 115, 116
Assistance Center Web page, 12
attachments, e-mail
live, 61, 62
OneNote notes as, 101
regular, 62
audio recording, 103
AutoComplete feature, 40
B
backlit screens, 25
Basic Meeting template, 72
Blank Workspace template, 72
blocking e-mail content, 46, 47
bubble comments, 177-78
Bunch, Acey, 144
Business Contact Manager, 14, 199
Buyens, Jim, 20, 198
C
calendar
customizing TaskPad display, 28, 30
linking SharePoint events to Outlook, 75-76
Outlook view improvements, 28
side-by-side calendaring, 35-38
capturing information
on business contacts, 14, 199
note-taking, 14, 85-89
cascading style sheets, 114
certificates, 45
clip art, 13. See also Picture Library
collaboration. See also SharePoint Team Services
Office 2003 features, 6, 33-40
role of Instant Messaging, 33-35, 59
role of OneNote application, 91, 101-2
security concerns, 5, 7, 18, 180-81
setting up meetings, 35-38
SharePoint Team Services features, 58-75
comments
bubble, 177-78
handwritten, 177-78
Web discussions, 68
communication. See also collaboration; e-mail
Office 2003 features, 6, 33-40
role of Instant Messaging, 33-35, 59
computers, what you can do with them, 2
contacts
Business Contact Manager, 14, 199
editing Outlook distribution lists, 43
linking SharePoint Team contacts to Outlook, 77
My Contacts view, 77
Outlook view improvements, 29
content blocking, 46, 47
Contributor permission, 73
CSS (cascading style sheets), 114
Custom Installation Wizard, 163, 165-68
Custom Maintenance Wizard, 163, 169-71
custom XML schemas, 115, 116
Customer Experience Improvement program, 173-74
customer feedback, 173-74
Customization Tool Viewers, 163
D
Decision Making template, 72
deployment. See installing Office
digital ink, 103, 104, 175-78
digitally signing e-mail messages, 48
distribution lists, 43
DLLs (dynamic-link libraries), 138, 141
Document Imaging, 199
document libraries, 62, 66, 67, 78-79
document type definitions (DTDs), 111
document workspaces
creating, 61, 62
customizing, 64
default, 63-64
elements, 63
levels of access, 73-74
live document attachments, 61, 62
overview, 58, 60-62
uploading files, 65-66
ways to use, 64
documents
checking in and out, 67
discussing online, 68
enabling Web discussions, 68
regular vs. live attachments, 62
smart, 6, 16-17, 134-38
uploading to workspaces, 65-66
Dodge, Mark, 11, 182
dynamic-link libraries (DLLs), 138, 141
E
e-mail
arranging messages by threaded conversation, 32, 33
changes in Outlook message window, 48-49
content blocking, 46, 47
creating rules for, 44-45
editing distribution lists, 43
flagging messages, 42-43
handwritten messages, 48, 179
international, 44
junk mail filtering, 19, 47
new and enhanced Outlook features, 31-33, 40-49
Outlook view improvements, 26-27
responding to meeting invitations, 42
sending notes from OneNote, 100-101
signatures, 45-46, 48
Search Folders feature, 41-42
ways to create messages, 48
education and training
benefits of OneNote, 87
Office Online Training, 12
OneNote use in curriculum, 102
electronic publishing, 102
elements, XML, 111, 113
events, SharePoint
linking to personal Outlook calendar, 75-76
setting up, 71
Excel
2003 new and enhanced features, 19, 187-88
cell-centric comments, 178-79
exporting XML data from, 128
handwritten annotations, 178-79
importing XML data into, 125-28
ink feature in, 178-79
list management, 128, 188
mapping XML data, 128-29
sending faxes from, 179-80
smart documents in, 134-38
smart tags in, 138-43
XML support, 116, 124-29
exporting
XML data from Access, 132
XML data from Excel, 128
external content blocking, 46, 47
F
fatigue, information, 3, 91
Favorites menu, in Outlook, 24
Fax Service, 179-80
files. See documents
filtering junk e-mail, 19, 47
Flag for Follow-Up feature, 42-43
flagging
e-mail messages, 42-43
notes in OneNote, 97-98
For Follow Up search folder, 41, 42-43
foreign languages, 44, 182
forms. See InfoPath
Free/Busy Service, 37, 38
FrontPage, new and enhanced features, 20, 195-98
H
handwriting
for e-mail messages, 48, 179
in Office 2003 applications, 175-78
Tablet PC recognition routines, 103, 104
help system, online aspects, 10-13
HTML content
blocking in Outlook, 46
in OneNote notes, 100, 101
HTML Help Workshop, 163
HTML (Hypertext Markup Language) vs. XML, 114
I
image editing, 20, 183-84
importing
XML data into Access, 130-31
XML data into Excel, 125-28
InfoPath
benefits, 147-50
business uses, 145-47
and forms process, 146-47
overview, 17, 134, 144-45
information fatigue, 3, 91
Information Rights Management (IRM), 5, 7, 18, 180-81
ink enhancements, 103, 104, 175-78
installing Office
custom installations, 164-68
enterprise deployment, 7, 162-69
options for, 9, 155-61
on single machine, 154-61
instant messages, 33-35, 59
international messages, 44
Internet faxing, 179-80
Internet Free/Busy Service, 37, 38
IRM (Information Rights Management), 7, 18, 180-81
IT staff, benefits of OneNote, 87
J
junk e-mail, 19, 46, 47
K
Kang, Roan, 85, 107
L
languages, foreign, 44, 182
laptop computers, 4
Large Messages search folder, 41
legacy systems, 4
libraries. See document libraries; Picture Library; Research Library
live document attachments, 61, 62
M
mail. See e-mail
maintaining Office 2003 installations, 169-71
mapping XML data in Excel, 128-29
Meeting Workspace task pane, 15, 38, 39
meeting workspaces
Basic Meeting template, 72
Blank Workspace template, 72
creating, 69-72
Decision Making template, 72
example, 40
existing, 70
levels of access, 73-74
linking to, 70
list of templates, 72
managing meetings in, 74-75
My Meetings Workspaces page, 74-75
overview, 15, 38-40, 69
as SharePoint Team Services feature, 53-54, 58
Social Gathering template, 72
Training Session template, 72
viewing, 70
ways to create, 69-72
ways to use, 69
meetings. See also meeting workspaces
comparing schedules, 35-38
responding to invitations, 42
messages. See e-mail; instant messages
microphone, OneNote and, 103
Microsoft Access. See Access
Microsoft.com, integration of Office with, 10-13
Microsoft Excel. See Excel
Microsoft Office 2003
Assistance Center Web page, 12
customer feedback loop, 173-74
disk space requirements, 157
enterprise deployment, 7, 162-69
InfoPath, 17, 134, 144-50
installation options, 9, 155-61
integration with Microsoft.com, 10-13
interface changes, 9-10
Internet Free/Busy Service, 37, 38
look and feel, 9-10
maintaining installations, 169-71
network considerations, 162-72
new features, 7-17
online Templates Gallery, 12
overview, 1-21
productivity enhancements, 18-20, 175-84
protecting documents, 180-81
Research task pane, 13, 97, 181-82
security issues, 5, 7, 17, 18, 45-46, 47, 73-74
single machine installation, 154-61
updating, 13, 172
upgrading to, 7, 153-69
what's new, 7-17
XML support, 116, 117, 119-32
Microsoft Office 2003 Resource Kit, 162-64
Microsoft Office Document Imaging, 20, 199
Microsoft Office Smart Tag Lists (MOSTL), 140, 141-42
Microsoft Picture Library, 20, 183-84
Microsoft PowerPoint. See PowerPoint
Microsoft Smart Tags 1.0 Type Library, 140
Microsoft System Management Server, 169
Microsoft Word. See Word
MOSTL (Microsoft Office Smart Tag Lists), 140, 141-42
Multilingual User Interface, 44
My Contacts view, 77
My Meetings Workspaces page, 74-75
MyNotebook folder, 95
MyOffice Web site, 6
N
Navigation Pane, Outlook, 24-25, 42, 43
network administration
creating custom Office 2003 installations, 164-65
deploying Office 2003, 162-72
maintaining Office 2003 installations, 169-71
role of Custom Installation Wizard, 163, 165-68
System Management Server option, 169
tools in Office 2003 Resource Kit, 162-64
updating Office 2003, 13, 172
Newing, Rob, 85
note flags, 97-98
note-taking, 14, 85-89. See also OneNote application
O
OCR (optical character recognition), 20
Office. See Microsoft Office 2003
Office Converter Pack, 163
Office Document Imaging, 20
Office Marketplace, 13
Office on Microsoft.com Web site, 10-13
Office Online Training, 12
Office Policy Templates, 163
Office Update Web page, 13
OneNote application
attaching notes to e-mail, 101
audio recording feature, 103
Back and Forward buttons, 100
benefits to enterprises, 86-88
benefits to individuals, 88-89
breaking notes into pages, 98-99
creating notes, 89-90
as digital whiteboard, 95
electronic publishing use, 102
feature overview, 92-105
finding notes, 100
flagging notes, 97-98
future of, 107
installing, 106
note-taking flexibility, 93-95
outlining notes, 95
overview, 14, 83-84
printing notes, 102
relationship to Office 2003, 90-91
Research task pane and, 97
saving notes, 95
sending notes as e-mail messages, 100-102
sharing notes, 100-102
stationery in, 99
storing Web research, 95-96
system requirements, 105-6
title area, 92-93
transferring information to and from other applications, 97
with and without Office 2003, 105-6
online surveys, 81
online training, 12
open standards, 114
optical character recognition (OCR), 20
Outlook
2003 new and enhanced features, 18, 19, 24-31, 199
Business Contact Manager, 14, 199
Calendar view improvements, 28
changes in e-mail message window, 48-49
comparing schedules, 35-38
Contacts view improvements, 29
Folder List, 24
Go menu, 24
handwritten e-mail messages, 48, 179
instant messaging, 33, 34
interface changes, 10, 24-31
junk e-mail filtering, 19, 47
Mail view improvements, 26-27
Navigation Pane, 24-25
new and enhanced e-mail features, 31-33, 40-49
Preview Pane improvements, 25-26
responding to meeting invitations, 42
security enhancements, 45-47
side-by-side calendaring, 35-38
smart tags in, 138-43
Search Folders feature, 41-42
Tasks view improvements, 30
view improvements, 26-31
Windows Messenger and, 6, 33
Outlook Security Form, 163
overload. See information fatigue
P
Paoli, Jean, 150
"pawn" icon, 35, 54, 59
permissions, for SharePoint sites, 73-74
Picture Library, 20, 183-84
pictures, editing, 20, 183-84
PowerPoint
2003 new and enhanced features, 19, 189-92
handwritten annotations, 179
ink feature in, 179
sending faxes from, 179-80
smart tags in, 138-43
Profile Wizard, 163
project management, benefits of OneNote, 87
publishing, benefits of OneNote, 88
R
Reader permission, 73
Removal Wizard, 163
Research Library, 181
Research task pane, 13, 97, 181-82
Rice, Frank, 118, 130, 141
rules, creating, 44-45
Rules Wizard, 32, 44
S
sales, benefits of OneNote, 88
schedules, comparing, 35-38
schemas, XML, 112, 113, 115, 116, 121-22
search folders, 41-42
security
collaboration issues, 5, 7, 18, 73-74, 180-81
Information Rights Management, 5, 7, 18, 180-81
for meeting workspaces, 73-74
Office 2003 improvements, 5, 7, 17, 18, 45-46, 47, 73-74, 180-81
Service Options dialog box, 173
setup. See installing Office
shared calendars
linking SharePoint events to Outlook, 75-76
side-by-side viewing, 35-38
shared contacts, 77
Shared Workspace task pane, 52, 53, 59
shared workspaces. See also document workspaces; meeting workspaces
levels of access, 73-74
overview, 15, 52-53
as SharePoint Team Services feature, 58, 59-60
SharePoint Portal Server (SPS), 38, 57-58
SharePoint Team Services
collaboration features, 58-75
document libraries, 62, 66, 67, 78-79
improved features, 79-81
levels of access, 73-74
linking contacts to personal Outlook contacts, 77
linking shared events to personal Outlook calendars, 75-76
list-based concept, 54, 55
Meeting Workspace feature, 58, 59-60, 69-74
My Contacts view, 77
My Meetings Workspaces page, 74-75
new features, 58-79
overview, 15, 52-57
picture libraries, 20, 183-84
security issues, 73-74
setting alerts, 45, 78-79
shared workspaces, 38-40
user permissions for sites, 73-74
versioning feature, 66
ways to use, 55-56
Web discussions, 68
Web sites, 53-54, 55
who should use, 56-57
side-by-side calendaring, 35-38
signatures, 45-46, 48
Smalla, Stefan, 2
smart documents, 6, 16-17, 134-38
smart tags, 6, 134, 138-43
Social Gathering template, 72
spam. See junk e-mail
speech
dictating e-mail messages, 48
recording audio in OneNote, 103
stationery, in OneNote, 99
style sheets, XML, 111, 114
surveys, online, 81
System Management Server, 169
T
tables, adding to e-mail messages, 49
Tablet PC, 5
handwriting e-mail messages, 48, 179
Office 2003 support, 5, 103, 104, 175-78
OneNote and, 102, 103-5, 106
Write Anywhere feature, 176
tags. See elements, XML; smart tags
task panes
enhancement, 10
Meeting Workspace task pane, 15, 38, 39
Research task pane, 13, 97, 181-82
Shared Workspace task pane, 52, 53, 59
TaskPad, customizing tasks displayed, 28, 30
teams. See SharePoint Team Services
technical support staff, benefits of OneNote, 87
templates
link to online Template Gallery, 12
list for meeting workspaces, 71-72
training. See education and training
Training Session template, 72
Translation feature, 182
U
Unicode, 44
Unread Messages search folder, 41
updating Office 2003, 13, 172
uploading files to document workspaces, 65-66
user permissions, for SharePoint sites, 73-74
V
versioning, in SharePoint Team Services, 66
W
W3C (World Wide Web Consortium), 114
web beacons, 46
Web Designer permission, 73
Web discussions, 68
Web pages
adding to notes, 95-96
Assistance Center Web page, 12
integration of Office with Microsoft.com, 10-13
Office Update Web page, 13
Web services. See SharePoint Team Services
windows Address Book, 30-31
Windows Messenger, 6, 33
Word
2003 productivity enhancements, 18, 184-87
attaching XML schemas to documents, 121-22
bubble comments in, 177-78
handwritten annotations, 177-78
ink feature in, 177-78
sending faxes from, 179-80
smart documents in, 134-38
smart tags in, 138-43
XML support, 116, 119-24
XML tag view, 120-21
XML task pane, 120
workgroups. See SharePoint Team Services
workspaces. See document workspaces; meeting workspaces; shared workspaces
Write Anywhere feature, 176
X
XML (Extensible Markup Language). See also InfoPath; smart documents; smart tags
Access features, 116, 130-32
documents in, 112-13
elements in, 111, 113
Excel features, 116, 124-29
exporting data from Access, 132
exporting data from Excel, 128
glossary, 111-12
vs. HTML, 114
importing data into Access, 130-31
importing data into Excel, 125-28
InfoPath and, 17, 134, 144-50
mapping data in Excel, 128-29
as markup language, 112-14
Office 2003 and, 6, 109, 116, 117, 119-32
as open standard, 114
overview, 16, 111-14
reusing data, 115
schemas, 112, 113, 115, 116, 121-22
style sheets in, 111, 114
usage example, 110
ways to use, 117, 118
Word features, 116, 119-24
XML Structure task pane, 125
XML task pane, 120
XSDs (XML Schema Definitions), 115, 124
XSL (Extensible Stylesheet Language), 112
XSLT (XSL Transformation), 112, 115, 123, 124
Y
Young, Michael J., 119
Last Updated: March 5, 2003
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