Microsoft® Windows® 2000 Professional At a Glance

Author Jerry Joyce and Marianne Moon Pages 336 Disk N/A Level Beg/Int Published 01/05/2000 ISBN 9781572318397 ISBN-10 1-57231-839-2 Price(USD) $19.99 To see this book's discounted price, select a reseller below.	More Information About the Book Table of Contents Sample Chapter Index Related Series Related Books About the Author Support: Book & CD Rate this book

Chapter 5: At a Glance Procedures

• Sharing
• Sharing Your Computer
• Groups, Permissions, and Security
• Sharing Documents and Folders
• Limiting Access to a Shared Folder
• Monitoring Who's Connected
• Making Shared Documents Always Available
• Sharing Programs On Line
• Sharing a Printer

Sharing

You want the convenience and efficiency of being able to share the documents and files on your computer with your colleagues or coworkers, but you also want protection against lost information, hackers, prying eyes, and other evils. Microsoft Windows 2000 Professional was designed to meet those specific requirements—maintaining security while enabling sharing. One of Windows 2000's primary security measures is the ability it gives you to classify users into groups, with each group having a specific level of permission to access or change items. You can share your files and folders but can limit or deny access to shared documents. You can monitor who's connected to your computer and what they can have access to. You can set up your computer so that you can share your printer with your coworkers, but you can also limit their access to the printer if necessary. You and your colleagues can collaborate on programs in an online NetMeeting session and can keep a text version of the online meeting for future reference.

Sharing Your Computer

Enable Sharing

1. Right-click My Network Places, and choose Properties from the shortcut menu.
2. In the Network And Dial-Up Connections window, right-click your network connection, and choose Properties from the shortcut menu.
3. If the File And Printer Sharing For Microsoft Networks check box is shown but isn't turned on, click it to turn it on, and then click OK.
4. If the File And Printer Sharing For Microsoft Networks check box is not present, click Install.
5. Double-click Service.
6. Select File And Printer Sharing For Microsoft Networks.
7. Click OK.
8. Click Close to close the Select Network Component Type dialog box.

Figure 5-1. Local Area Connection Properties dialog box.

Figure 5-2. Select Network component dialog box.

Figure 5-3. Select Network Service dialog box. Can be partials or overlap.

Groups, Permissions, and Security

When you specify who can access a shared folder, you'll see more groups and a list of users, giving you even more options. In most cases, you can ignore the majority of the groups and either give permission to everyone or limit permission to a custom group or to certain individuals. Use the groups cautiously—you don't want to be responsible for allowing sensitive information to fall into the wrong hands.

Permissions, of course, go well beyond allowing access to shared folders. When you log on, you're logging on as a specific type of user. Even if your computer isn't part of a large network and you don't care whether others can read your documents, you should still be concerned about security. For example, if you're always logged on as an Administrator rather than a User or a Power User, all the computers to which you're connected are as vulnerable as your own to viruses, hackers, and other evil forces that copy or delete documents, change system files, or reformat hard disks. For more information about setting up groups and assigning users to groups, see "Adding New Users" on page 284 and "Defining Access Rights" on page 287.

Windows 2000 User Groups and Permissions

Group	Permission
Administrators	Unlimited. Have automatic share access to all computers, including access to everyone's documents.
Power Users	Can add and remove programs; can modify their computers, including Control Panel settings; can access their own documents and documents in common and shared folders; cannot access other users' documents (NTFS file system only).
Users	Can make personal settings for their computer setups, but no system changes; can access their own documents and documents in common and shared folders; cannot access other users' documents (NTFS file system only).
Guests	Can open and save common and shared documents.
Replicator and Backup Operators	Can replicate or back up data only.

Sharing Documents and Folders

Share a Folder

1. Locate the folder you want to share.
2. Right-click the folder, and choose Sharing from the shortcut menu.
3. On the Sharing tab, turn on the Share This Folder option.
4. Either accept the proposed name or type a new name for the folder.
5. Type a comment if you want one.
6. Specify how many users may connect at one time:

• Maximum Allowed to permit as many as 10 users to be connected to your computer at the same time
• Allow Users, and select a number to permit the specified number (but not more than 10) to connect to your computer at the same time

Figure 5-5. Folder properties for sharing.

Set the Access

1. Click the Permissions button on the Sharing tab.
2. Specify the type of access:

• Full Control to permit users to open, save, create, move, and delete files and folders
• Change to permit users to open files and save changes
• Read to permit users to open files from the folder but not to modify the contents of the folder
3. Click OK.
4. Click OK on the Sharing tab.

Figure 5-6. Permissions for folder.