Chapter 14: Tracking Progress on Tasks and Assignments continued
When you reschedule incomplete work, you specify the date after which work can resumethe rescheduled date. Here is how Microsoft Project handles tasks in relation to the rescheduled date:
At this point in the short film project, work on the first two scenes has been completed and the team is about to start work on the next scheduled scene, Scene 1. In this exercise, you troubleshoot a delay in work caused by a problem at the studio:
The Open dialog box appears.
The Save As dialog box appears.
The Gantt Chart view scrolls to display the Gantt bar for Task 40, Scene 1 setup. Currently this task has one day of actual work completed and two days of scheduled work remaining.
Your screen should look similar to the following illustration:
You have learned that on the evening of Tuesday, June 8, a water pipe burst in the studio where Scene 1 was to be shot. None of the project's equipment was damaged, but the cleanup will delay work until the following Monday, June 14. This effectively stops work on the production tasks for the rest of the week. Next you will reschedule incomplete work so the project can start again on Monday.
The Update Project dialog box appears.
Microsoft Project splits Task 40 so that the incomplete portion of the task is delayed until Monday. Your screen should look similar to the following illustration:
As you can see, although the duration of Task 40 remains at three days, its finish date and subsequent start dates for successor tasks have been pushed out. So although we have addressed a specific problem, in doing so we have created other problems in the remainder of the project. You will address this and other problems in the project plan in later chapters.
If you use status dates for reporting actuals, Microsoft Project supports several options for controlling the way completed and incomplete segments of a task are scheduled around the status date. On the Tools menu, click the Options command. In the Options dialog box, click the Calculation tab. The options that control scheduling around the status date are Move End Of Completed Parts After Status Date Back To Status Date and the three other check boxes below it.
For more information about these and other options on these tabs of the Options dialog box, click the Help button that appears in the dialog box. To learn more about working with status dates in Microsoft Project, type About the status date into the Ask A Question box in the upper right corner of the Microsoft Project window.
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