Copyright © 2002 Microsoft Corporation, All Rights Reserved.

The animated simulation displayed on this page is one of the topics in the course entitled Core Training for Microsoft Office XP. It is from the lesson entitled Presenting Information in Tables and Columns. The name of this topic is Presenting Text in Columns. This simulation guides you through the following procedures:

Step 1: To present the text in this document in four columns, click the Format menu and then click Columns.

Step 2: In the Columns dialog box, in the Number of columns box, click the Up arrow three times (until 4 is displayed), and then click OK.

Step 3: To select all the text in the document, click the Edit menu and then click Select All.

Step 4: To align the text in the columns equally to the left and right margins, on the Formatting toolbar, click the Justify button.

Step 5: To deselect the text, click at the end of the first paragraph of text (to the right of small).

Step 6: To display more of the document in the document window, on the Standard toolbar, click the Zoom down arrow and then click 75%.

Step 7: To resize the columns, thus decreasing the amount of white space on the page, on the horizontal ruler at the top of the document window, point to the Right Margin indicator for the second column (the gray bar to the right of the 4 inch mark), hold down the left mouse button, drag the Right Margin indicator 1/8 inch (one tick mark) to the right, and then release the mouse button.

Step 8: To offset the text in a special note from the rest of the step text, in the third paragraph, click at the end of the word NOTE:.

Step 9: To indent all lines except the first line of text in the NOTE paragraph, on the horizontal ruler, point to the Hanging Indent marker (the lower triangle at the 0 inch mark), hold down the left mouse button, drag the Hanging Indent marker 1/8 inch (one tick mark) to the right, and then release the mouse button.

Step 10: The F4 key on your keyboard allows you to repeat the last action taken. To apply the hanging indent format to another NOTE paragraph, in the third column, first full paragraph, click at the end of the word NOTE: and then press the F4 key.

Step 11: To scroll down the page, click once beneath the scroll box in the vertical scroll bar.

Step 12: To divide the columns more evenly across the page, you can insert a column break so that text after the break moves to the top of the next column. To do this, in the last paragraph of column two, click to the left of the text Step 5.

Step 13: Click the Insert menu, and then click Break.

Step 14: In the Break dialog box, click Column break and then click OK.

Step 15: To repeat the last action, this time moving the Step 6 paragraph to the top of the fourth column, click to the left of the text Step 6 and then press the F4 key on your keyboard.

Step 16: To display the page in the Print Preview window so that you can see the layout of the entire page at once, on the Standard toolbar, click the Print Preview button.

Step 17: To return to the previous view of the page, on the Print Preview toolbar, click the Close Preview button.

This concludes the animated simulation.