I have followed the instructions on how to set up an auto reply. It works
for the first e-mail received from an individual, but I want it to send an
auto reply for every e-mail received. At the end of the rules wizard the
check box for apply this to all accounts is greyed out. I am working from
Outlook 2003 and an exchange server 2003.
first, that "all accounts" grayed out means all accounts set up in outlook,
you are probably the only account, it doesn't mean all accounts that send you
mail.
How soon are the two messages coming in? Exchange will not send a second
response right away to prevent a looping situation. Let's say someone else
also has an auto reply set up, it prevents your auto reply and their auto
reply sending replys back and forth constantly. See?
"tim_mesd" wrote:
> I have followed the instructions on how to set up an auto reply. It works
> for the first e-mail received from an individual, but I want it to send an
> auto reply for every e-mail received. At the end of the rules wizard the
> check box for apply this to all accounts is greyed out. I am working from
> Outlook 2003 and an exchange server 2003.
> I have followed the instructions on how to set up an auto reply. It
> works for the first e-mail received from an individual, but I want it
> to send an auto reply for every e-mail received. At the end of the
> rules wizard the check box for apply this to all accounts is greyed
> out. I am working from Outlook 2003 and an exchange server 2003.
That's how Exchange works. Autoreplies get sent only once to each unique
sender. This is to prevent mail loops.
--
Brian Tillman
I have MS Exchange 2003 but Outlook 2007. I set up my out of office reply,
but why does it now reply when someone sends me an email from gmail, yahoo,
aol, etc? Any insight?
"Brian Tillman" wrote:
> tim_mesd <tim_mesd@discussions.microsoft.com> wrote:
>
> > I have followed the instructions on how to set up an auto reply. It
> > works for the first e-mail received from an individual, but I want it
> > to send an auto reply for every e-mail received. At the end of the
> > rules wizard the check box for apply this to all accounts is greyed
> > out. I am working from Outlook 2003 and an exchange server 2003.
>
> That's how Exchange works. Autoreplies get sent only once to each unique
> sender. This is to prevent mail loops.
> --
> Brian Tillman
>
>
"tgsg" <tgsg@discussions.microsoft.com> wrote in message
news:B091C097-FA4F-4E04-8EA6-61B5C57B094B@microsoft.com...
>I have MS Exchange 2003 but Outlook 2007. I set up my out of office reply,
> but why does it now reply when someone sends me an email from gmail,
> yahoo,
> aol, etc? Any insight?
>
I'm sorry I meant that why isn't it auto replying to emails from gmail,
yahoo, etc. It seems to only auto reply internally.
"Gordon" wrote:
> "tgsg" <tgsg@discussions.microsoft.com> wrote in message
> news:B091C097-FA4F-4E04-8EA6-61B5C57B094B@microsoft.com...
> >I have MS Exchange 2003 but Outlook 2007. I set up my out of office reply,
> > but why does it now reply when someone sends me an email from gmail,
> > yahoo,
> > aol, etc? Any insight?
> >
>
> Why would you think that it shouldn't?
>
>
"tgsg" <tgsg@discussions.microsoft.com> wrote in message
news:166731B6-8715-464E-9071-DB04CE2E65E0@microsoft.com...
> I'm sorry I meant that why isn't it auto replying to emails from gmail,
> yahoo, etc. It seems to only auto reply internally.
>
That's the default setting in Exchange Server. You will have to ask your
Admin to change it. You may find that they will be very reluctant to do so
because then it will send OoO replies to all the spam you get as well...
> "tgsg" <tgsg@discussions.microsoft.com> wrote in message
> news:166731B6-8715-464E-9071-DB04CE2E65E0@microsoft.com...
> > I'm sorry I meant that why isn't it auto replying to emails from gmail,
> > yahoo, etc. It seems to only auto reply internally.
> >
>
> That's the default setting in Exchange Server. You will have to ask your
> Admin to change it. You may find that they will be very reluctant to do so
> because then it will send OoO replies to all the spam you get as well...
>
Umm... what's the point? I work in an office with 6 other people; I'm
pretty sure they'll all know I'm out of town next week. I want the auto
reply to go out to the people at all of the other 50+ firms I'm likely to
receive mail from while I'm gone. It's unfortunate that will include
spammers. Is there a way to instruct the Assistant to send the auto reply to
anyone in my address book?
> "Gordon" wrote:
>
> > "tgsg" <tgsg@discussions.microsoft.com> wrote in message
> > news:166731B6-8715-464E-9071-DB04CE2E65E0@microsoft.com...
> > > I'm sorry I meant that why isn't it auto replying to emails from gmail,
> > > yahoo, etc. It seems to only auto reply internally.
> > >
> >
> > That's the default setting in Exchange Server. You will have to ask your
> > Admin to change it. You may find that they will be very reluctant to do so
> > because then it will send OoO replies to all the spam you get as well...
> >
>
> Umm... what's the point? I work in an office with 6 other people; I'm
> pretty sure they'll all know I'm out of town next week. I want the auto
> reply to go out to the people at all of the other 50+ firms I'm likely to
> receive mail from while I'm gone. It's unfortunate that will include
> spammers. Is there a way to instruct the Assistant to send the auto reply to
> anyone in my address book?
In your case, why don't you just not use the Out of Office Assistant and
simply send a quick note to everyone in your address book that you will be
out of the office from XX to XX? That seems easier for what you are trying
to achieve.
--
Sherry
"Angi" wrote:
> "Gordon" wrote:
>
> > "tgsg" <tgsg@discussions.microsoft.com> wrote in message
> > news:166731B6-8715-464E-9071-DB04CE2E65E0@microsoft.com...
> > > I'm sorry I meant that why isn't it auto replying to emails from gmail,
> > > yahoo, etc. It seems to only auto reply internally.
> > >
> >
> > That's the default setting in Exchange Server. You will have to ask your
> > Admin to change it. You may find that they will be very reluctant to do so
> > because then it will send OoO replies to all the spam you get as well...
> >
>
> Umm... what's the point? I work in an office with 6 other people; I'm
> pretty sure they'll all know I'm out of town next week. I want the auto
> reply to go out to the people at all of the other 50+ firms I'm likely to
> receive mail from while I'm gone. It's unfortunate that will include
> spammers. Is there a way to instruct the Assistant to send the auto reply to
> anyone in my address book?
I was afraid that the spammers (and we get A LOT) would get the out of office
message and know that the email address was indeed live. While our address
books contain literally thousands of names, we can send a message to those
most likely to communicate with us during the out of office period of time.
"Sherry" wrote:
> In your case, why don't you just not use the Out of Office Assistant and
> simply send a quick note to everyone in your address book that you will be
> out of the office from XX to XX? That seems easier for what you are trying
> to achieve.
> --
> Sherry
>
>
>
> "Angi" wrote:
>
> > "Gordon" wrote:
> >
> > > "tgsg" <tgsg@discussions.microsoft.com> wrote in message
> > > news:166731B6-8715-464E-9071-DB04CE2E65E0@microsoft.com...
> > > > I'm sorry I meant that why isn't it auto replying to emails from gmail,
> > > > yahoo, etc. It seems to only auto reply internally.
> > > >
> > >
> > > That's the default setting in Exchange Server. You will have to ask your
> > > Admin to change it. You may find that they will be very reluctant to do so
> > > because then it will send OoO replies to all the spam you get as well...
> > >
> >
> > Umm... what's the point? I work in an office with 6 other people; I'm
> > pretty sure they'll all know I'm out of town next week. I want the auto
> > reply to go out to the people at all of the other 50+ firms I'm likely to
> > receive mail from while I'm gone. It's unfortunate that will include
> > spammers. Is there a way to instruct the Assistant to send the auto reply to
> > anyone in my address book?
"Doug Rydman" <Doug Rydman@discussions.microsoft.com> wrote in message
news:52566BF3-54F0-47F3-A0E5-9B1AA5867AB4@microsoft.com...
>I was afraid that the spammers (and we get A LOT) would get the out of
>office
> message and know that the email address was indeed live. While our address
> books contain literally thousands of names, we can send a message to those
> most likely to communicate with us during the out of office period of
> time.
Spammers either use fake addresses when they send their spew or they use
hijacked addresses so that any return messages get delivered to unsuspecting
victims. There's little danger of verifying your address to them.
Moreover, the default behavior of the OOA is to reply only to internal
addresses. Your Exchange admins might have changed that, however, so it's
best to check.
--
Brian Tillman [MVP-Outlook]
> I have followed the instructions on how to set up an auto reply. It works
> for the first e-mail received from an individual, but I want it to send an
> auto reply for every e-mail received. At the end of the rules wizard the
> check box for apply this to all accounts is greyed out. I am working from
> Outlook 2003 and an exchange server 2003.
Don't know if you're still looking for an answer, but if you set up a "rule"
from the Out of Office screen, using the action "Reply with", and compose
your OoO message on the template, a OoO reply will be sent out to every email
that you send, not just the first time. The thing is, for the first email
that someone sends while you're out, the sender gets 2 OoO emails (1 from the
standard and 1 from the rule). But every email after that, the sender gets 1
OoO reply from you. Hope this helps!
I need to have the same rule. I tried this and I got the 1 standard reply and
my "rule" message (the two OOO replies). Every subsequent incoming message
gets no response at all. What went wrong? Thanks.
"tkolik" wrote:
> "tim_mesd" wrote:
>
> > I have followed the instructions on how to set up an auto reply. It works
> > for the first e-mail received from an individual, but I want it to send an
> > auto reply for every e-mail received. At the end of the rules wizard the
> > check box for apply this to all accounts is greyed out. I am working from
> > Outlook 2003 and an exchange server 2003.
>
> Don't know if you're still looking for an answer, but if you set up a "rule"
> from the Out of Office screen, using the action "Reply with", and compose
> your OoO message on the template, a OoO reply will be sent out to every email
> that you send, not just the first time. The thing is, for the first email
> that someone sends while you're out, the sender gets 2 OoO emails (1 from the
> standard and 1 from the rule). But every email after that, the sender gets 1
> OoO reply from you. Hope this helps!
"PMS" <PMS@discussions.microsoft.com> wrote in message
news:8BF1C91E-8A33-4175-B1FB-D5BA1CF27989@microsoft.com...
>I need to have the same rule. I tried this and I got the 1 standard reply and
> my "rule" message (the two OOO replies). Every subsequent incoming message
> gets no response at all. What went wrong? Thanks.
Automatic replies occur only once per address per Outlook session.
--
Brian Tillman [MVP-Outlook]
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