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Great instuctions. One further question. In my list of names (first, then
last), I can sort by the last name, however, some names contain a middle
initial. Using the sort feature to sort on Word 3, then Word 2, won't work
since the names without a middle initial will get sorted first (lacking a
Word 3). Then the names with a middle initial come after.
How do I sort to include all the names in the list and not catch the names
with a middle initial causing them to be out of place alphabetically?
"Suzanne S. Barnhill" wrote:
> 1. On the Home tab, locate the Paragraph group, then the Sort button. Click
> on this to open the Sort Text dialog.
>
> 2. Click on Options and choose Other for "Separate fields at," then type a
> space in the box. Click OK.
>
> 3. You should now see Word 1 and Word 2 in the "Sort by" box. Choose Word 2.
>
> If any of the names have middle initials or two parts ("Mary Jane"), replace
> the spaces with nonbreaking spaces (Ctrl+Shift+Spacebar) before sorting.
>
> --
> Suzanne S. Barnhill
> Microsoft MVP (Word)
> Words into Type
> Fairhope, Alabama USA
> http://word.mvps.org
>
> "autumn157" <autumn157@discussions.microsoft.com> wrote in message
> news:A21AC7F6-D76F-42E5-A7E0-66E6A28372D0@microsoft.com...
> > How do I sort my list alphabetically when they are typed by first name
> > then
> > last name. I need to alphabetize by last name. Thanks
> > Autumn157
> >
> > "Jay Freedman" wrote:
> >
> >> On Sat, 28 Jun 2008 14:00:01 -0700, Lamar Hunt
> >> <LamarHunt@discussions.microsoft.com> wrote:
> >>
> >> >
> >> >Help tells me to click on Sort in the Paragraph group. There is no Sort
> >> >there. How do I alphatize a list in 2007?
> >> >
> >>
> >> It should be in the top row of the Paragraph group on the Home ribbon. It
> >> shows
> >> the letters A and Z and a downward arrow, and it's just to the left of
> >> the ¶
> >> button.
> >>
> >> --
> >> Regards,
> >> Jay Freedman
> >> Microsoft Word MVP FAQ: http://word.mvps.org
> >> Email cannot be acknowledged; please post all follow-ups to the newsgroup
> >> so all may benefit.
> >>
> >
>
>
> |
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Perhaps you did not read the paragraph below #3?
--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org
"dcarv30" <dcarv30@discussions.microsoft.com> wrote in message
news:5EC40C74-02CA-49F6-A1C8-69858792185B@microsoft.com...
> Great instuctions. One further question. In my list of names (first,
> then
> last), I can sort by the last name, however, some names contain a middle
> initial. Using the sort feature to sort on Word 3, then Word 2, won't
> work
> since the names without a middle initial will get sorted first (lacking a
> Word 3). Then the names with a middle initial come after.
>
> How do I sort to include all the names in the list and not catch the names
> with a middle initial causing them to be out of place alphabetically?
>
>
>
> "Suzanne S. Barnhill" wrote:
>
>> 1. On the Home tab, locate the Paragraph group, then the Sort button.
>> Click
>> on this to open the Sort Text dialog.
>>
>> 2. Click on Options and choose Other for "Separate fields at," then type
>> a
>> space in the box. Click OK.
>>
>> 3. You should now see Word 1 and Word 2 in the "Sort by" box. Choose Word
>> 2.
>>
>> If any of the names have middle initials or two parts ("Mary Jane"),
>> replace
>> the spaces with nonbreaking spaces (Ctrl+Shift+Spacebar) before sorting.
>>
>> --
>> Suzanne S. Barnhill
>> Microsoft MVP (Word)
>> Words into Type
>> Fairhope, Alabama USA
>> http://word.mvps.org
>>
>> "autumn157" <autumn157@discussions.microsoft.com> wrote in message
>> news:A21AC7F6-D76F-42E5-A7E0-66E6A28372D0@microsoft.com...
>> > How do I sort my list alphabetically when they are typed by first name
>> > then
>> > last name. I need to alphabetize by last name. Thanks
>> > Autumn157
>> >
>> > "Jay Freedman" wrote:
>> >
>> >> On Sat, 28 Jun 2008 14:00:01 -0700, Lamar Hunt
>> >> <LamarHunt@discussions.microsoft.com> wrote:
>> >>
>> >> >
>> >> >Help tells me to click on Sort in the Paragraph group. There is no
>> >> >Sort
>> >> >there. How do I alphatize a list in 2007?
>> >> >
>> >>
>> >> It should be in the top row of the Paragraph group on the Home ribbon.
>> >> It
>> >> shows
>> >> the letters A and Z and a downward arrow, and it's just to the left of
>> >> the ¶
>> >> button.
>> >>
>> >> --
>> >> Regards,
>> >> Jay Freedman
>> >> Microsoft Word MVP FAQ: http://word.mvps.org
>> >> Email cannot be acknowledged; please post all follow-ups to the
>> >> newsgroup
>> >> so all may benefit.
>> >>
>> >
>>
>>
>>
>
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The issue now becomes that I have a list provided to me that is already
typed. I need to incorporate this document into a larger presentation and
some formatting needs to be done, i.e. alphabetizing.
To go back thru the entire list, deleting a space and inserting a hard-space
manually would be time consuming and ridiculous. Wasn't there a sort feature
that allowed us to backup from the end of the paragraph/line text? Did they
do away with that feature? I seem to remember an option for that.
"Suzanne S. Barnhill" wrote:
> Perhaps you did not read the paragraph below #3?
>
> --
> Suzanne S. Barnhill
> Microsoft MVP (Word)
> Words into Type
> Fairhope, Alabama USA
> http://word.mvps.org
>
> "dcarv30" <dcarv30@discussions.microsoft.com> wrote in message
> news:5EC40C74-02CA-49F6-A1C8-69858792185B@microsoft.com...
> > Great instuctions. One further question. In my list of names (first,
> > then
> > last), I can sort by the last name, however, some names contain a middle
> > initial. Using the sort feature to sort on Word 3, then Word 2, won't
> > work
> > since the names without a middle initial will get sorted first (lacking a
> > Word 3). Then the names with a middle initial come after.
> >
> > How do I sort to include all the names in the list and not catch the names
> > with a middle initial causing them to be out of place alphabetically?
> >
> >
> >
> > "Suzanne S. Barnhill" wrote:
> >
> >> 1. On the Home tab, locate the Paragraph group, then the Sort button.
> >> Click
> >> on this to open the Sort Text dialog.
> >>
> >> 2. Click on Options and choose Other for "Separate fields at," then type
> >> a
> >> space in the box. Click OK.
> >>
> >> 3. You should now see Word 1 and Word 2 in the "Sort by" box. Choose Word
> >> 2.
> >>
> >> If any of the names have middle initials or two parts ("Mary Jane"),
> >> replace
> >> the spaces with nonbreaking spaces (Ctrl+Shift+Spacebar) before sorting.
> >>
> >> --
> >> Suzanne S. Barnhill
> >> Microsoft MVP (Word)
> >> Words into Type
> >> Fairhope, Alabama USA
> >> http://word.mvps.org
> >>
> >> "autumn157" <autumn157@discussions.microsoft.com> wrote in message
> >> news:A21AC7F6-D76F-42E5-A7E0-66E6A28372D0@microsoft.com...
> >> > How do I sort my list alphabetically when they are typed by first name
> >> > then
> >> > last name. I need to alphabetize by last name. Thanks
> >> > Autumn157
> >> >
> >> > "Jay Freedman" wrote:
> >> >
> >> >> On Sat, 28 Jun 2008 14:00:01 -0700, Lamar Hunt
> >> >> <LamarHunt@discussions.microsoft.com> wrote:
> >> >>
> >> >> >
> >> >> >Help tells me to click on Sort in the Paragraph group. There is no
> >> >> >Sort
> >> >> >there. How do I alphatize a list in 2007?
> >> >> >
> >> >>
> >> >> It should be in the top row of the Paragraph group on the Home ribbon.
> >> >> It
> >> >> shows
> >> >> the letters A and Z and a downward arrow, and it's just to the left of
> >> >> the ¶
> >> >> button.
> >> >>
> >> >> --
> >> >> Regards,
> >> >> Jay Freedman
> >> >> Microsoft Word MVP FAQ: http://word.mvps.org
> >> >> Email cannot be acknowledged; please post all follow-ups to the
> >> >> newsgroup
> >> >> so all may benefit.
> >> >>
> >> >
> >>
> >>
> >>
> >
>
>
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For each name that has more than two parts (names, initials, honorifics,
etc.), select the space between parts that should stay together, and replace
it with a nonbreaking space (Ctrl+Shift+spacebar). For example:
John<nonbreakingspace>Q.<space>Public
--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.
dcarv30 wrote:
> Great instuctions. One further question. In my list of names
> (first, then last), I can sort by the last name, however, some names
> contain a middle initial. Using the sort feature to sort on Word 3,
> then Word 2, won't work since the names without a middle initial will
> get sorted first (lacking a Word 3). Then the names with a middle
> initial come after.
>
> How do I sort to include all the names in the list and not catch the
> names with a middle initial causing them to be out of place
> alphabetically?
>
>
>
> "Suzanne S. Barnhill" wrote:
>
>> 1. On the Home tab, locate the Paragraph group, then the Sort
>> button. Click on this to open the Sort Text dialog.
>>
>> 2. Click on Options and choose Other for "Separate fields at," then
>> type a space in the box. Click OK.
>>
>> 3. You should now see Word 1 and Word 2 in the "Sort by" box. Choose
>> Word 2.
>>
>> If any of the names have middle initials or two parts ("Mary Jane"),
>> replace the spaces with nonbreaking spaces (Ctrl+Shift+Spacebar)
>> before sorting.
>>
>> --
>> Suzanne S. Barnhill
>> Microsoft MVP (Word)
>> Words into Type
>> Fairhope, Alabama USA
>> http://word.mvps.org
>>
>> "autumn157" <autumn157@discussions.microsoft.com> wrote in message
>> news:A21AC7F6-D76F-42E5-A7E0-66E6A28372D0@microsoft.com...
>>> How do I sort my list alphabetically when they are typed by first
>>> name then
>>> last name. I need to alphabetize by last name. Thanks
>>> Autumn157
>>>
>>> "Jay Freedman" wrote:
>>>
>>>> On Sat, 28 Jun 2008 14:00:01 -0700, Lamar Hunt
>>>> <LamarHunt@discussions.microsoft.com> wrote:
>>>>
>>>>>
>>>>> Help tells me to click on Sort in the Paragraph group. There is
>>>>> no Sort there. How do I alphatize a list in 2007?
>>>>>
>>>>
>>>> It should be in the top row of the Paragraph group on the Home
>>>> ribbon. It shows
>>>> the letters A and Z and a downward arrow, and it's just to the
>>>> left of the ¶
>>>> button.
>>>>
>>>> --
>>>> Regards,
>>>> Jay Freedman
>>>> Microsoft Word MVP FAQ: http://word.mvps.org
>>>> Email cannot be acknowledged; please post all follow-ups to the
>>>> newsgroup so all may benefit.
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