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My organization's stationary has a large graphic element on the bottom right
side of the page. To maximize space on one page letters, we would like our
letter template to drop lower than the graphic, so that the short-lined
salutations, signatures, and titles that close our letters can sit nicely in
the white space next to the graphical interface. On two page letters,
however, we need the bottom margin of our front page to be taller, otherwise
text would obscure the bottom graphic.
One solution for our problem, obviously, would be to have two templates: a
one page template and a two page template. But it would be better if we
could have just one template, that would dynamically change first page
formatting if text spilled onto a second page. Is this possible in a
Microsoft Word template? And if so, how? |
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Yes it is possible. Take a look at
http://www.mvps.org/word/FAQs/Numbering/PageNumbering.htm. For even more,
see http://gregmaxey.mvps.org/Page_Numbering.htm. These show how to use
conditional fields (IF) to change the contents of a header/footer depending
on page numbers. Positioning graphics within these fields can be tricky, but
it can be done.
Otherwise, you could set your graphic to wrap text to the left or right and
actually allow your regular text to flow around but not on top of your
graphic.
--
Charles Kenyon
Word New User FAQ & Web Directory: http://addbalance.com/word
Intermediate User's Guide to Microsoft Word (supplemented version of
Microsoft's Legal Users' Guide) http://addbalance.com/usersguide
See also the MVP FAQ: http://word.mvps.org/FAQs/ which is awesome!
--------- --------- --------- --------- --------- ---------
This message is posted to a newsgroup. Please post replies
and questions to the newsgroup so that others can learn
from my ignorance and your wisdom.
"The Yogurt Man" <The Yogurt Man@discussions.microsoft.com> wrote in message
news:C3723E8C-F1FA-4EA4-9C85-39D823D4AFF8@microsoft.com...
> My organization's stationary has a large graphic element on the bottom
> right
> side of the page. To maximize space on one page letters, we would like
> our
> letter template to drop lower than the graphic, so that the short-lined
> salutations, signatures, and titles that close our letters can sit nicely
> in
> the white space next to the graphical interface. On two page letters,
> however, we need the bottom margin of our front page to be taller,
> otherwise
> text would obscure the bottom graphic.
>
> One solution for our problem, obviously, would be to have two templates: a
> one page template and a two page template. But it would be better if we
> could have just one template, that would dynamically change first page
> formatting if text spilled onto a second page. Is this possible in a
> Microsoft Word template? And if so, how?
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"Charles Kenyon" wrote:
> Yes it is possible. Take a look at
> http://www.mvps.org/word/FAQs/Numbering/PageNumbering.htm. For even more,
> see http://gregmaxey.mvps.org/Page_Numbering.htm. These show how to use
> conditional fields (IF) to change the contents of a header/footer depending
> on page numbers. Positioning graphics within these fields can be tricky, but
> it can be done.
>
> Otherwise, you could set your graphic to wrap text to the left or right and
> actually allow your regular text to flow around but not on top of your
> graphic.
> --
> Charles Kenyon
>
> Word New User FAQ & Web Directory: http://addbalance.com/word
>
> Intermediate User's Guide to Microsoft Word (supplemented version of
> Microsoft's Legal Users' Guide) http://addbalance.com/usersguide
>
> See also the MVP FAQ: http://word.mvps.org/FAQs/ which is awesome!
> --------- --------- --------- --------- --------- ---------
> This message is posted to a newsgroup. Please post replies
> and questions to the newsgroup so that others can learn
> from my ignorance and your wisdom.
>
>
>
> "The Yogurt Man" <The Yogurt Man@discussions.microsoft.com> wrote in message
> news:C3723E8C-F1FA-4EA4-9C85-39D823D4AFF8@microsoft.com...
> > My organization's stationary has a large graphic element on the bottom
> > right
> > side of the page. To maximize space on one page letters, we would like
> > our
> > letter template to drop lower than the graphic, so that the short-lined
> > salutations, signatures, and titles that close our letters can sit nicely
> > in
> > the white space next to the graphical interface. On two page letters,
> > however, we need the bottom margin of our front page to be taller,
> > otherwise
> > text would obscure the bottom graphic.
> >
> > One solution for our problem, obviously, would be to have two templates: a
> > one page template and a two page template. But it would be better if we
> > could have just one template, that would dynamically change first page
> > formatting if text spilled onto a second page. Is this possible in a
> > Microsoft Word template? And if so, how?
>
>
> |
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Thanks for the idea.
Unfortunately, I've looked at this solution, and I'm not sure that the
conditional (IF), as related to page number, will solve the problem, since
page numbering must exist in static header or footer boxes. If the page
number doesn't appear, the footer would still appear on the page and cause a
defacto new bottom margin. Ideally, what I would have is a conditional (IF)
for whether or not a first page footer would appear or not. (In other words,
if the total document pages > 1 the first page footer appears, if total
document pages = 1 the footer doesn't appear.)
Another possible solution: is there a way to create an equation using total
document pages. If there were, I could see an equation that would exist in a
first page footer that would call for a blank box in the first page footer if
the total pages of the document are greater than one. In that case, the
blank box could force the footer to expand past the normal one inch margin.
Thus one page documents would format all the way to the bottom margin, and on
multiple page documents, the box in the footer would establish a larger first
page margin.
Are either of these options feasible?
Thanks!
"Charles Kenyon" wrote:
> Yes it is possible. Take a look at
> http://www.mvps.org/word/FAQs/Numbering/PageNumbering.htm. For even more,
> see http://gregmaxey.mvps.org/Page_Numbering.htm. These show how to use
> conditional fields (IF) to change the contents of a header/footer depending
> on page numbers. Positioning graphics within these fields can be tricky, but
> it can be done.
>
> Otherwise, you could set your graphic to wrap text to the left or right and
> actually allow your regular text to flow around but not on top of your
> graphic.
> --
> Charles Kenyon
>
> Word New User FAQ & Web Directory: http://addbalance.com/word
>
> Intermediate User's Guide to Microsoft Word (supplemented version of
> Microsoft's Legal Users' Guide) http://addbalance.com/usersguide
>
> See also the MVP FAQ: http://word.mvps.org/FAQs/ which is awesome!
> --------- --------- --------- --------- --------- ---------
> This message is posted to a newsgroup. Please post replies
> and questions to the newsgroup so that others can learn
> from my ignorance and your wisdom.
>
>
>
> "The Yogurt Man" <The Yogurt Man@discussions.microsoft.com> wrote in message
> news:C3723E8C-F1FA-4EA4-9C85-39D823D4AFF8@microsoft.com...
> > My organization's stationary has a large graphic element on the bottom
> > right
> > side of the page. To maximize space on one page letters, we would like
> > our
> > letter template to drop lower than the graphic, so that the short-lined
> > salutations, signatures, and titles that close our letters can sit nicely
> > in
> > the white space next to the graphical interface. On two page letters,
> > however, we need the bottom margin of our front page to be taller,
> > otherwise
> > text would obscure the bottom graphic.
> >
> > One solution for our problem, obviously, would be to have two templates: a
> > one page template and a two page template. But it would be better if we
> > could have just one template, that would dynamically change first page
> > formatting if text spilled onto a second page. Is this possible in a
> > Microsoft Word template? And if so, how?
>
>
> |
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No, the page number does not need to appear on the page. It is used as a
condition in the IF field. The examples shown do display page numbers but
the key thing is the test for a particular page number or for equality to
the NumPages field (last page). In your example, you would be testing for
{ If {NumPages} > 1 "long footer" "short footer" }
--
Charles Kenyon
Word New User FAQ & Web Directory: http://addbalance.com/word
Intermediate User's Guide to Microsoft Word (supplemented version of
Microsoft's Legal Users' Guide) http://addbalance.com/usersguide
See also the MVP FAQ: http://word.mvps.org/FAQs/ which is awesome!
--------- --------- --------- --------- --------- ---------
This message is posted to a newsgroup. Please post replies
and questions to the newsgroup so that others can learn
from my ignorance and your wisdom.
"The Yogurt Man" <TheYogurtMan@discussions.microsoft.com> wrote in message
news:2E2D37CB-B15E-46BA-8D6B-3C0887F5481B@microsoft.com...
> Thanks for the idea.
>
> Unfortunately, I've looked at this solution, and I'm not sure that the
> conditional (IF), as related to page number, will solve the problem, since
> page numbering must exist in static header or footer boxes. If the page
> number doesn't appear, the footer would still appear on the page and cause
> a
> defacto new bottom margin. Ideally, what I would have is a conditional
> (IF)
> for whether or not a first page footer would appear or not. (In other
> words,
> if the total document pages > 1 the first page footer appears, if total
> document pages = 1 the footer doesn't appear.)
>
> Another possible solution: is there a way to create an equation using
> total
> document pages. If there were, I could see an equation that would exist
> in a
> first page footer that would call for a blank box in the first page footer
> if
> the total pages of the document are greater than one. In that case, the
> blank box could force the footer to expand past the normal one inch
> margin.
> Thus one page documents would format all the way to the bottom margin, and
> on
> multiple page documents, the box in the footer would establish a larger
> first
> page margin.
>
> Are either of these options feasible?
>
> Thanks!
>
>
> "Charles Kenyon" wrote:
>
>> Yes it is possible. Take a look at
>> http://www.mvps.org/word/FAQs/Numbering/PageNumbering.htm. For even more,
>> see http://gregmaxey.mvps.org/Page_Numbering.htm. These show how to use
>> conditional fields (IF) to change the contents of a header/footer
>> depending
>> on page numbers. Positioning graphics within these fields can be tricky,
>> but
>> it can be done.
>>
>> Otherwise, you could set your graphic to wrap text to the left or right
>> and
>> actually allow your regular text to flow around but not on top of your
>> graphic.
>> --
>> Charles Kenyon
>>
>> Word New User FAQ & Web Directory: http://addbalance.com/word
>>
>> Intermediate User's Guide to Microsoft Word (supplemented version of
>> Microsoft's Legal Users' Guide) http://addbalance.com/usersguide
>>
>> See also the MVP FAQ: http://word.mvps.org/FAQs/ which is awesome!
>> --------- --------- --------- --------- --------- ---------
>> This message is posted to a newsgroup. Please post replies
>> and questions to the newsgroup so that others can learn
>> from my ignorance and your wisdom.
>>
>>
>>
>> "The Yogurt Man" <The Yogurt Man@discussions.microsoft.com> wrote in
>> message
>> news:C3723E8C-F1FA-4EA4-9C85-39D823D4AFF8@microsoft.com...
>> > My organization's stationary has a large graphic element on the bottom
>> > right
>> > side of the page. To maximize space on one page letters, we would like
>> > our
>> > letter template to drop lower than the graphic, so that the short-lined
>> > salutations, signatures, and titles that close our letters can sit
>> > nicely
>> > in
>> > the white space next to the graphical interface. On two page letters,
>> > however, we need the bottom margin of our front page to be taller,
>> > otherwise
>> > text would obscure the bottom graphic.
>> >
>> > One solution for our problem, obviously, would be to have two
>> > templates: a
>> > one page template and a two page template. But it would be better if
>> > we
>> > could have just one template, that would dynamically change first page
>> > formatting if text spilled onto a second page. Is this possible in a
>> > Microsoft Word template? And if so, how?
>>
>>
>>
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See the "More complex letterhead" section at
http://sbarnhill.mvps.org/WordFAQs/Letterhead.htm. You can adjust the size
of the First Page Footer and Footer to be different, and you can also adjust
the wrapping on your graphic.
--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.
"The Yogurt Man" <The Yogurt Man@discussions.microsoft.com> wrote in message
news:C3723E8C-F1FA-4EA4-9C85-39D823D4AFF8@microsoft.com...
> My organization's stationary has a large graphic element on the bottom
right
> side of the page. To maximize space on one page letters, we would like
our
> letter template to drop lower than the graphic, so that the short-lined
> salutations, signatures, and titles that close our letters can sit nicely
in
> the white space next to the graphical interface. On two page letters,
> however, we need the bottom margin of our front page to be taller,
otherwise
> text would obscure the bottom graphic.
>
> One solution for our problem, obviously, would be to have two templates: a
> one page template and a two page template. But it would be better if we
> could have just one template, that would dynamically change first page
> formatting if text spilled onto a second page. Is this possible in a
> Microsoft Word template? And if so, how?
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