Supporting Compliance and Governance Processes with Electronic Records Management

Improving controls and processes will do more for your enterprise than provide a means for complying with financial, regulatory, and operational standards. By providing more transparency into business processes, enterprises also gain more control over the flow of their information. A secure, integrated record-archiving system ensures that information can be accessed easily and destroyed routinely when it is no longer needed. Electronic records archiving solutions enable organizations to fulfill legal and financial requirements, reduce exposure to risk, and protect their image and competitive position.

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  Situation
  Solution
  Benefits

Situation

Organizations in industries such as healthcare, pharmaceuticals, energy, and financial services face challenges in managing and archiving records, including e-mail and instant messages. These organizations must both reduce the cost of maintaining records and meet compliance requirements.

Solution

An electronic records management solution built on the 2007 Microsoft Office system enables organizations to control and manage information in their enterprise more efficiently, while helping to reduce the costs of complying with financial, regulatory, and operational standards, and manage electronic records more efficiently. A solution could include the following components:

•	Records Repository: An interface that helps people and automated systems easily submit content to a records repository. Automated record routing directs content to its proper location within the records management system based on content type.
•	Policy and Auditing: Content-type and policy-based record retention and expiration schedules with auditing and reporting of policy-based actions.
•	Records Search: Enhanced search capabilities and improved levels of storage make retrieval easier and more efficient.

Benefits

By adopting an integrated records management solution based on the Microsoft Office system, enterprises can:

•	Improve efficiency.
•	Lower the cost of compliance by automating manual processes.
•	Increase control over information, resulting in less work.
•	Enhance search by collecting more detailed metadata.
•	Improve auditing, reporting, and version control capabilities.

If you have a solution based on the Microsoft Office System, learn more about opportunities to showcase your solution with Microsoft.

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•	Contact a Microsoft Representative

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