Supporting Compliance and Governance Processes with Electronic Records Management

Document and Record Management System

 

Accurate and timely information is one of the most important things for a successful business organization. The value of an individual piece of information is often difficult to determine; the costs of capturing and storing the information can be very high. On the other hand, the non-availability of information can be significantly more expensive. The Document and Record Management System – add.DRM – provides security, accuracy and unlimited availability of information at all times. Along with saving time and money, such solutions in fact create new value.

iNet.DM, a core component of ERP-Link’s iNet Business Optimization Platform, helps SAP customers maximize the returns on their back office ERP systems by greatly extending SAP document management capabilities with the full power of SharePoint Technologies.

iNet applies SharePoint, a legal document archive recognized by the U.S. Department of Defense, to centrally manage content repository services for enterprise SAP systems. It leverages the Enterprise Content Management (ECM) services of SharePoint, previously Microsoft Content Management Server (CMS), for the storage and distribution of SAP business documents while provisioning seamless and transparent access from SAP, Microsoft Office and even 3rd party tools.

iNet.DM extends SAP document processes enterprise wide to involve workers and teams anywhere using web browsers and Office products. It optimizes these document-centric business processes with the integrated collaboration, workflows and search capabilities of SharePoint.

Provision of a records and document management system based on Office 2007 and the new SharePoint technologies.

NextDocs provides Document Management software for Life Sciences companies.  NextDocs’ product suite is designed to help you meet your organization's quality and compliance needs.  Digital signatures and advanced workflow enable you to comply with FDA 21 CFR Part 11 while improving productivity and efficiency.

NextDocs DM is an enterprise document and records management solution for companies in highly regulated environments.

QualityDocs is end-to-end quality management system that enables management of quality documents & processes.

EmployeeDocs is a robust tracking and employee record management system.

ProjectDocs provides turnkey project level document management.

With Open Text CLM Services for SharePoint, companies can develop comprehensive compliance solutions, governing electronic enterprise content, such as email, file systems, SAP® and other record generating environments to ensure litigation readiness and support discovery processes.

 

Open Text CLM Services for SharePoint is well-suited to customers who are voracious users of SharePoint but are becoming concerned about both the costs and risks associated with increasing SharePoint usage. It addresses the principal concerns of both the IT and legal departments by capturing high-value, high-risk content from SharePoint into a centralized records management system and storage environment – Open Text Enterprise Library. This consolidated archive enables organizations to be certain record policies are being applied uniformly across all enterprise content, and that a single search activity can retrieve all relevant content, reducing the risks and costs associated with discovery orders and regulatory audits.

 

Open Text CLM Services for SharePoint is the base product of a complete suite of Open Text products and solutions for SharePoint.

Livelink - ECM Regulated Documents is a complete solution that enables organizations to manage and control key documents throughout their entire lifecycle.  By providing a consistent process for managing documents, Regulated Documents ensures compliance with various regulations, including the U.S Food and Drug Administration (FDA's) 21 CFR Part 11.

The Collaborative Document Generation and Workflow solution is a comprehensive Document Creation application that automatically generates word documents for very complex documents with a high degree of business rules and processing.  Some of the processing includes:
• The ability to generate a document completely from business data.
• The ability to restrict which users have access to which parts of a document
• The ability to take documents “off-line”, edit them, and then to pull them back into the system to update business data.
• The ability to input data into the Word document and then have that data pulled back into the application and business database.

It also includes a comprehensive Workflow process that manages each users work through the system to review and approve documents and to perform sequential tasks throughout the system.

Owner Operators must maintain and share relevant documents throughout the life of an asset. A single asset may accumulate hundreds of thousands, perhaps millions of documents with complex multiple relationships, so how can you guarantee that you are working with the correct, most updated and relevant document?  

 

Enterprise Engineer (EE) supports the full asset lifecycle management by providing an audit trail of asset documentation through each lifecycle stage - from design, to construction, to operations and eventual decommissioning. EE works in real time with both new documents and and those in revision stages, dramatically improving the review, approval and handover processes. This is especially important when there are multiple concurrent projects all working on the same asset.

Document Management System is the back bone of every organisation. The transformation from paper based system to electronic data management coupled with the managing the whole lifecycle of document has made business organisation more agile, cost effective and competitive in market. Skelta BPM.NET 2007 offers an excellent document management solution in terms of managing entire lifecycle of document right from document capture, storage, work flow of document, approvals, rules associated with approvals to generating audit trail and reports on documents