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 Situation
Solution
Benefits
SituationRecently, the Federal Government's Office of Management and Budget (OMB) stated that all government agencies are required to report the results of their projects through the Earned Value (EV) process. This analysis is a way to review the success of projects by analyzing the value they earn for the agency. For organizations that manage multiple, complex projects involving several subcontractors, this process can be very time consuming. To perform the right EV analysis, project managers are required to gather a significant amount of data from both internal and external sources. They also must do this on a on a monthly basis and collate the data into structured monthly reports. Spending so much time chasing information leaves little time to actually analyze performance data and use the information to improve project management. Successful project managers realize that the key to success is to minimize the impact of EV analysis so they can spend more time on their current projects.
SolutionEVM solutions built on the Microsoft Office System enable agencies to easily integrate schedule, cost, and performance data from multiple sources and subcontractors, which enhances the value of existing IT investments and simplifies EV data collection and reporting. Improve Communication, Collaboration, and Visibility | • | More efficient teamwork through central location for schedules, task updates, percent complete, issues, and deliverables | | • | More consistent, standard EVM reports based upon OMB set standards | | • | Continuous improvement through a central environment for sharing project lessons learned, metrics, and best practices |
Streamline Data Collection and Reporting | • | Begin projects quicker using templates | | • | Automate task assignments to team members for actual data collection | | • | Improve visibility to task status for all team members | | • | Resolve issues associated with tasks before they become larger problems |
More Effective Project and Program Level Controls | • | Improve end user satisfaction through integration with familiar tools | | • | Direct integration with Microsoft Office Excel 2003 for immediate one-click report creation based on live data | | • | Lower IT impact through use of existing software | | • | Ensure quicker task resolution through higher, simpler visibility |
BenefitsA solution based on the Microsoft Office System enables government agencies to: | • | Integrate schedule, cost and performance data effectively. | | • | Gather EVM data from multiple subcontractors. | | • | Provide EVM data in formats that can be used across the organization. | | • | Minimize project team resistance to an EVM system. | | • | Gain insights into project performance from a single dashboard. | | • | Enhance the value of existing software investments. |
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