Office 365 Small Business & Office 365 Small Business
Premium
Advanced Privacy Options for Administrators
Introduction
Microsoft recognizes that privacy and security
are major concerns for cloud customers. That’s why we’ve built Office 365 Small Business and Office 365 Small
Business Premium with extensive data protection
settings and capabilities. As an administrator, you can control how your
organization’s data is shared externally, between users, and how it is used
within the service. This document provides a straightforward guide to
configuring various privacy settings found in the Office 365 Admin Service
Settings page.
Please note that features described in the document may not be
available in all service plans or in all geographies.
This document contains information about the
following Office 365 privacy features:
1.0 Customer Experience
for Office 365
4.4 Instant
Message Notifications
1.0 Customer Experience for
Office 365
1.1 Office 365 Community
¾ What does
this feature do?
The Office 365 Community program allows users
to communicate with and get help from others in the Office 365 community using
their Office 365 user IDs.
¾ How do I turn
this feature on/off?
1. Go to the Office 365 Portal at https://login.microsoftonline.com/
2. Sign
in to your Admin account.
3. Go to the Service Settings page.
4. On the left side of the screen, click Office 365 Community.
5. On the right side of the screen, move the Office 365 Community participation toggle
from ON to OFF.
1.2 Partner Administrators
¾ What does
this feature do?
You can authorize a partner to serve as a delegated administrator
to perform administration tasks on your behalf.
¾ How do I
add a delegated administrator?
1. Contact your partner and request an offer
for delegated administration. Partners can find instructions on how to send
delegated administrator invitations here.
2. Click the URL in the email invitation and
authorize the partner as a delegated administrator.
¾ How do I remove
a delegated administrator?
1. Go to the Office 365 Portal at https://login.microsoftonline.com/
2. Sign
in to your Admin account.
3. Go to the Support page.
4. Click Manage
delegated administrators.
5. Select a delegated admin and click Delete 
. In the Confirm the deletion of a delegated
administrator display box, click yes.
2.0 Exchange for Office
365
2.1 Facebook Contact Sync
¾ What does
this feature do?
This feature shares information in your
Outlook Contacts folder with Facebook, and imports your Facebook friends’
contact information into your Outlook Contacts folder. Once contacts are
transferred to Facebook, they cannot be deleted from Facebook’s systems except
by Facebook, even after the Contacts sharing feature is turned off by a user.
¾ How do I turn
this feature on/off?
This feature may be turned on by default. Administrators can turn
this feature off by following the steps provided below. For more help with this
feature, visit the Office 365
Help site.
1. Go to the Office 365 Portal at https://login.microsoftonline.com/
2. Sign
in to your Admin account.
3. Go to the Service Settings page.
4. On the left side of the screen, click email, calendar, and contacts.
5. On the right side of the
screen, move the Facebook contact sync
toggle from ON to OFF.
2.2 LinkedIn Contact Sync
¾ What does
this feature do?
This feature shares Exchange contacts with
LinkedIn. When turned on, users have the option of automatically transferring
contact information from Outlook to LinkedIn.
¾ How do I turn
this feature on/off?
This feature is turned on by default.
Administrators can turn this feature off by following the steps provided below.
1. Go to the Office 365 Portal at https://login.microsoftonline.com/
2. Sign
in to your Admin account.
3. Go to the Service Settings page.
4. On the left side of the screen, click email, calendar, and contacts.
5. On the
right side of the screen, move the LinkedIn
contact sync toggle from ON to OFF.
2.3 Places
¾ What does
this feature do?
This feature allows users to search for places
or businesses relative to their location by querying the Bing service.
¾ How do I turn
this feature on/off?
Administrators have the option of turning this
feature off for the entire organization.
1. Go to the Office 365 Portal at https://login.microsoftonline.com/
2. Sign
in to your Admin account.
3. Go to the Service Settings page.
4. On the left side of the screen, click email, calendar, and contacts.
5. On the right side of the screen, move the places toggle from ON to OFF.
2.4 Calendar Publishing
¾ What does
this feature do?
This feature allows users to share their
calendars with others using a public URL.
¾ How do I turn
this feature on/off?
1. Go to the Office 365 Portal at https://login.microsoftonline.com/
2. Sign
in to your Admin account.
3. Go to the Service Settings page.
4. On the left side of the screen, click email, calendar, and contacts.
5. On
the right side of the screen, move the calendar
publishing toggle from ON to OFF.
2.5 Mobile Access
¾ What does
this feature do?
This feature allows users to use and access
company email on their phones and tablets.
¾ How do I turn
this feature on/off?
As an administrator, you can set mobile phone
and tablet access options for Office 365 on the Administrator home page. This
is a global setting that applies to all mobile phones and tablets in your
organization, including your own.
1. Go to the Office 365 Portal at https://login.microsoftonline.com/
2. Sign
in to your Admin account.
3. Go to the Service Settings page.
4. On the left side of the screen, click mobile access.
5. On
the right side of the screen, move the email
toggle from ON to OFF.
3.0 SharePoint for Office 365
3.1 External Sharing
¾ What does
this feature do?
This feature enables users to invite people
outside of your organization to view, share, and work with content on your
organization’s SharePoint sites.
¾ How do I turn
this feature on/off?
1. Go to the Office 365 Portal at https://login.microsoftonline.com/
2. Sign
in to your Admin account.
3. Go to the Service Settings page.
4. On the left side of the screen, click sites and document sharing.
5. On the right side of the screen, move the external sharing toggle from ON to OFF.
3.2 Team Sites
¾ What does
this feature do?
This feature enables users to create their own
team sites. Team sites help users manage their team-specific projects and
related documents.
¾ How do I turn
this feature on/off?
1. Go
to the Office 365 Portal at https://login.microsoftonline.com/
2. Sign
in to your Admin account.
3. Go to the Service Settings page.
4. On the left side of the screen, click sites and document sharing.
5. On the right side of the screen move the site creation toggle from ON to OFF.
3.3 External Services
¾ What does
this feature do?
This feature enables users to use external services
(such as Bing Translator) through the Office 365 environment.
¾ How do I turn
this feature on/off?
1. Go to the Office 365 Portal at https://login.microsoftonline.com/
2. Sign
in to your Admin account.
3. Go to the Service Settings page.
4. On the left side of the screen, click sites and document sharing
5. On the right side of the screen, move the external services toggle from ON to OFF.
3.4 Public
Websites
¾ What does
this feature do?
As an administrator you can create and manage
public-facing websites that can be accessed by users outside of your
organization.
¾ How do I
turn this feature on/off?
Administrators
can create and manage public websites through the Service Settings control
panel.
1. Go to the Office 365 Portal at https://login.microsoftonline.com/
2. Sign
in to your Admin account.
3. Go to the Service Settings page.
4. On the left side of the screen, click sites and document sharing
5. On the right side of the screen, click Manage public website.
4.0 Lync for
Office 365
4.1 Online Presence
¾ What does
this feature do?
This feature controls the visibility of users’
presence. Users’ online presence can be viewed by everyone in your company or
just the people in users’ contact lists.
¾ How do I turn
this feature on/off?
1. Go to the Office 365 Portal at https://login.microsoftonline.com/
2. Sign
in to your Admin account.
3. Go to the Service Settings page.
4. On the left side of the screen, click IM, meetings, and conferencing
3. On the right side of the screen, select your
preferred level of online presence.
4.2 External Communication
¾ What does
this feature do?
This feature enables users to talk and chat
with everyone in your organization, as well as outside contacts who use Lync
Online.
¾ How do I
turn this feature on/off?
1. Go to the Office 365 Portal at https://login.microsoftonline.com/
2. Sign
in to your Admin account.
3. Go to the Service Settings page.
4. On the left side of the screen, click IM, meetings and conferencing
5. On the right side of the screen, move the external communication toggle from ON to OFF.
4.3 Recording
¾ What does
this feature do?
This feature enables users to record their Lync
audio and video conferences.
¾ How do I turn
this feature on/off?
1. Go to the Office 365 Portal at https://login.microsoftonline.com/
2. Sign
in to your Admin account.
3. Go to the Service Settings page.
4. On the left side of the screen, click instant messaging, meetings and conferencing
5. On the right side of the screen, move the recording toggle from ON to OFF.
4.4 Instant
Message Notifications
¾ What does
this feature do?
This feature enables users to receive instant
message notifications on their phones via the Lync mobile app.
¾ How do I turn
this feature on/off?
1. Go to the Office 365 Portal at https://login.microsoftonline.com/
2. Sign
in to your Admin account.
3. Go to the Service Settings page.
4. On the left side of the screen, click mobile access.
5. On the right side of the screen, move the IM notifications toggle from ON to OFF.
