Use the AutoFilter feature to quickly slice and dice your project information for fast results.
Every column in your Microsoft® Project 2010 project plan has an AutoFilter drop-down list that you can use to quickly zero in on information that pertains to the specific column. For example, if you want to quickly display only the tasks scheduled for the next week or the next month, click the AutoFilter arrow in the Start column (Option A). If you want to quickly filter on a specific resource, click the AutoFilter arrow in the Resource Names column (Option B). Note that you have the option to sort and group by column data type in the same drop-down list, so you have even more flexibility to quickly display the project information that you need, the way that is most helpful to you and your stakeholders.
Step 1: Pick a Column Where You Want to Apply AutoFilter
A. In the Gantt Chart view, determine the column that you want to filter.
B. Click the AutoFilter arrow at the top of that column to see your options.
Step 2: Choose Your Filter Criteria
Option A – Select from preconfigured filters: In the AutoFilter drop-down list, click Filters, and then click an option from the list of preconfigured filters that appears.
Option B – Select custom criteria to apply: Simply select the check boxes of the criteria you want to apply, and then click OK. In the following example, only tasks that start in January are selected and will appear in the filtered view.
Note: Click Select All to clear all the criteria check boxes at one time.
Step 3: Clear the Filter
In the same AutoFilter drop-down list, click Clear Filter from Start.
Step 4: Sort or Group
You also have the option to sort or group by using the same drop-down list. The following example demonstrates grouping by month. To clear a group, click No Group in the drop-down list.
