To set printing defaults
You can change a printer's default printing preferences only if you have the Manage Printers permission, which is one of several printer permissions For more information, click Related Topics.
Open Printers and Faxes
Right-click the printer for which you want to set the default printing preferences, and then click Properties.
On the Advanced tab, click Printing Defaults.
Click the Layout and Paper/Quality tabs and the Advanced button to see the available choices, and specify the new default settings.
To open Printers and Faxes, click Start, click Control Panel, click Printers and Other Hardware, and then click Printers and Faxes.
The preferences you set become the default settings for any user who connects to the printer. These preferences include the page orientation, the tray from which paper is fed to the printer, and the number of copies printed. Individual users can customize these settings by right-clicking the printer in Printers and Faxes, and then clicking Printing Preferences.
You can also open printer properties in Printers and Faxes by clicking a printer, and then clicking Set printer properties under Tasks on the left side of the window. This option is available only if folders are set to look like a Web page and a printer is selected. For more information, click Related Topics.