Users can add contacts to the Office Address Book directly from Messenger for Mac. They can use instant messaging to interact with Messenger contacts from Entourage. They can also use the Reviewing toolbar in Word to send a document in an instant message.
 | Office Address Book |
Add a contact to the Office Address Book from Messenger
In either the personal or the corporate account, click Add.
Type the e-mail address for the contact whom you want to add.
Select the Add this contact to the Office Address Book check box, complete the contact information, and then click Next.
Click Finish.
| Entourage |
Whether you want to send an instant message or work with other people on a project, Messenger is available directly from Entourage.
Note Presence information is available in Entourage for any person who is using Messenger for Mac, regardless of whether he or she is in your contact list.
| Start an instant message conversation from Entourage |
You can interact with your Messenger contacts by sending instant messages (IM) from Entourage. For example, when an e-mail is displayed in the preview pane in Entourage, the presence status of the sender is shown beside the sender's name. You click the presence icon to display the various options that you can use to communicate with the sender. One option is to start an IM conversation without leaving Entourage. To send an instant message, make sure that the contact is in the Messenger contact list.
Click the Mail tab.
From the preview pane in Entourage, next to the sender's name, click the presence indicator.
Click Send Instant Message.
Note You can also start an IM conversation from the message window and the Address Book. To start an IM conversation from the message window, hold down CONTROL, click the name on the From, To, or CC line, and then click Send Instant Message. To start a conversation from the Address Book, double-click the contact name. In the Contacts list window, next to the contact name, click the presence indicator, and then click Send Instant Message.
| Create a Messenger group from Project Center |
Assume that you have a project called Annual Report in your Project Center. You want to create a group of contacts in your corporate account in Messenger for the project.
Note Both Entourage and your corporate account in Messenger must be open.
In the Project Center, under the Projects list, click the project name — Annual Report, for example — and then click the Contacts tab.
Note You must have contacts in your Office Address Book before you add contacts to a group in Messenger. If you don't have any contacts in the current Annual Report project, you can add new contacts by clicking Add.
Click Messenger
, and then click Create Messenger Group.
Messenger opens, and you can see the new group for the Annual Report project. If you already added contacts to the project, they also appear in the new Messenger group for your project.
To add contacts to the group in Messenger, drag them to the Annual Report group.
| Save a conversation as a note in an Entourage project |
If you have a project-related conversation with a contact, you can save the conversation as a note to the specific project in Entourage. To save conversations, Entourage must be running, and the project must already exist. For example, to save conversations to the Annual Report project, perform the following steps.
In the conversation window, click Save.
Select the Save as a note in my Entourage Project check box.
In the Save as box, type a name for the file, and then on the Project pop-up menu, click the project that you want, for example, Annual Report.
The conversation is added to the Notes tab for the project.
| Word |
You can use Messenger for Mac directly from the Reviewing toolbar in Word to send a document to reviewers and to send an instant message.
| Send a document for review directly from Word |
You can send a document to a Messenger contact either from the Reviewing toolbar or by using the Send To command on the File menu. The Send To command for Messenger contacts is available for Office 2008 users only.
To complete this procedure, you must be signed in to the corporate account in Messenger.
Note If you sign in to both your personal account and your corporate account, and then sign out of either account after you start Word, the Send Instant Message commands on the Reviewing toolbar are unavailable. The commands become available after you sign in to the account again.
Open the Word document that you want to send for review.
On the View menu, point to Toolbars, and then click Reviewing.
On the Reviewing toolbar, click Send Instant Message
, point to Send for Review, and then click the name of the person to whom you want to send the document.
If the person does not appear on the list, click Other, and then type the person's e-mail or instant messaging address.
Note To use the Send To command, on the File menu, point to Send To, click Instant Message, and then click the name of the person to whom you want to send the document.
| Send an instant message directly from Word |
To complete this procedure, you must be signed in to the corporate account in Messenger.
On the View menu, point to Toolbars, and then click Reviewing.
On the Reviewing toolbar, click Send Instant Message
Tip If the document that you are reviewing contains comments from a person who is in your contact list, click Messenger for Mac in the comment balloon to send an instant message directly to that person.
