Applies to

Surface RT, Surface 2, Surface Pro, Surface Pro 2, Surface Pro 3, Windows 8.1, Windows RT 8.1.


Using OneDrive on Surface

OneDrive is free cloud storage that comes with your Microsoft account. It’s like an extra hard drive that’s available from any of the devices you use, so the files you save there are always with you.


Access OneDrive

There are a few different ways to access OneDrive.

  • OneDrive.com. If you have an Internet connection, you can always get to your files from any web connected device by going to Onedrive.com in your web browser and signing in with your Microsoft Account.
  • OneDrive app on the start-up screen. Tap or click on the OneDrive tile to open the OneDrive app. The app provides a touch optimised way to access your OneDrive files on your Surface device. You can also launch the OneDrive app from Apps view. Here's how: Swipe up from the middle of the screen to see the Apps view. (If you’re using a mouse, click the down arrow in the bottom-left corner of the screen.)
  • File Explorer on the Desktop. A quick way to view, move and copy your files to OneDrive. The OneDrive folder on your desktop works like any other local folder, except your files are stored in the cloud.
Tip
If you're connecting to the Internet using mobile broadband, keep in mind that moving files to or from OneDrive involves data transmission. Syncing or sending data across a mobile broadband connection could result in extra charges. For more info, see below: Managing data use: OneDrive settings for metre connections.

Add your files to OneDrive

There are a few different ways to put your existing files on OneDrive. First, decide if you want to keep the original files on your Surface and put copies of them on OneDrive, or if you want to move them from your Surface to OneDrive.

Copy or upload files to OneDrive

You can copy or upload files to OneDrive through OneDrive.com, the OneDrive app, or through File Explorer.
From OneDrive.com:

Step 1:  Open a web browser, such as Internet Explorer and go to http://onedrive.com.
Step 2:  If prompted, sign in with your Microsoft Account
Step 3:  Along the top row, tap or click Upload.
Step 4:  Browse to your file, then tap or click Open.

From the OneDrive app:

Step 1:  On the Start screen, tap or click OneDrive to open the OneDrive app.
Step 2:  Tap or click folders to browse to the location on OneDrive where you want to add the files.
Step 3:  Swipe in from the top or bottom edge of the screen, or right-click to open the app commands, then tap or click Add files.
Step 4:  Browse to the files you want to upload, tap or click to select them, then tap or click Copy to OneDrive.
Notes
  • To save storage space on your Surface, you can choose to make a file or folder only available online. Select the file and choose Make online only.
  • From File Explorer, you have a few options. You can select the file, click Copy to, and choose OneDrive as the location. You can also select the file, type Ctrl+C to copy, open OneDrive, and type Ctrl+V to paste.

Move files to OneDrive

Moving files to OneDrive instead of just copying them puts them not only online where you can access them from anywhere, but frees up space on your Surface.

Move files to OneDrive using OneDrive.com:
If you want to move files to OneDrive.com and remove them from your hard drive, you can upload your files and safely delete them from your Surface.

Move files to OneDrive using the OneDrive App:

Step 1:  On the Start screen, tap or click OneDrive to open the OneDrive app.
Step 2:  Tap or click the arrow next to OneDrive, then tap or click This PC.
Step 3:  Browse to the files you want to move, then swipe down on them or right-click them to select them.
Step 4:  Tap or click Cut.
Step 5:  Tap or click the arrow next to This PC, and choose OneDrive to browse to a folder on your OneDrive.
Step 6:  Swipe in from the top or bottom edge of the screen or right-click to open the app commands, then tap or click Paste.

Move files to OneDrive using File Explorer:

Step 1:  From the Start screen, swipe in from the right edge of the screen and tap Search.
(If you’re using a mouse, point to the top-right corner of screen, move the mouse pointer down, then click Search.)
Step 2:  In the search box, enter file explorer, and in the search results tap or click File Explorer.
You can also open File Explorer by typing the Windows logo key Windows logo key+E.
Step 3:  Find the files you want to move in the file explorer.
Step 4:  Select and drag those files to the OneDrive folder in the left pane of the file explorer.
Note
When you move a file into the OneDrive folder with File Explorer:
  • The file no longer exists in the original folder. It is in your local OneDrive folder, and also uploads to the OneDrive cloud when you connect to the Internet.
  • If you delete the file from the OneDrive folder, the file is deleted from Surface and from the OneDrive cloud.
  • If you would prefer to save space on your Surface, and keep the file just on OneDrive, right-click on the file and tap or click Make online only.

Save files, photos and more to OneDrive automatically

OneDrive is typically the recommended location that appears when you save Microsoft Office files (like Word docs and Excel worksheets), PDFs and other documents. And, since your Surface has a built-in camera, you can automatically save copies of the photos you take directly to OneDrive (in the Camera roll folder) so you’ll always have a backup. To make sure your Surface is set to save automatically, check your OneDrive settings.

Step 1:  Swipe in from the right edge of the screen, and tap Settings.
(If you're using a mouse, point to the bottom-right corner of the screen, move the mouse pointer up and click Settings.)
Step 2:  Tap or click Change PC settings.
Step 3:  Next, do one of the following:
  • To save documents, tap or click OneDrive, and under Save documents to OneDrive by default, tap or click to turn this On.
  • or

  • To save photos, tap or click Camera roll, then choose Upload photos at good quality, or for higher resolution copies, choose Upload photos at best quality.
Tips
  • You can save high-res photos and images as well as animated GIFS to your OneDrive.
  • You can save files from a desktop app directly to OneDrive by choosing OneDrive in the left panel of the Save or Save As screen.

Get to your OneDrive files

If you are online, you can go to OneDrive.com using a web browser or one of the mobile apps for Android, iOS or Windows phone. You can also get to the OneDrive by tapping or clicking the OneDrive tile on your Surface or by opening File Explorer and tapping or clicking the OneDrive folder.

Make files available offline

In Windows 8.1 and Windows RT 8.1, you can save space on your Surface by making files and folders in OneDrive only available when you are online. If you also want to open and edit files when you don't have an Internet connection, you can use the OneDrive app or File Explorer to make them available offline.

Use the OneDrive app to make files available offline

Step 1:  On the Start screen, tap or click OneDrive to open the OneDrive app.
Step 2:  Swipe down or right-click the file or folder to select it, then tap or click Make offline.
Note
Files that are available offline take up space on your hard drive. It's best to make only those files that you will need when you're not connected to the Internet available offline.

Use the OneDrive app to make all files available offline

If you know you will need access to all of your files in OneDrive when you're not connected to the Internet, you can automatically have all files available offline by doing the following:

Step 1:  On the Start screen, tap or click OneDrive to open the OneDrive app.
Step 2:  Swipe in from the right edge of the screen, and then tap or click Settings.
Step 3:  Tap or click Options, then turn on Access all files offline.

Use File Explorer to make files available offline

Press and hold or right-click the file, then choose Make available offline. To make your entire OneDrive available offline, press and hold or right-click OneDrive in the left pane, then choose Make available offline.

Share files using OneDrive

To share files with other people, go to OneDrive.com using a web browser such as Internet Explorer, tap or click on what you’d like to share, then tap or click Sharing. You can share entire folders or choose individual or groups of files and decide whether you want to let people only view the files or be able to edit them. You can also post links on social networks and get short URLs for sharing in text messages. For more info, see Sharing files and photos.

To view what you have shared or see what others have shared with you, tap or click Shared in the left pane.