With the Subscription Programmes you pay a lower annual fee and
receive an annual licence to run software, with the right to upgrade to new releases.
At the end of each subscription period, you can either renew, pay to convert your
licences to perpetual ones, or stop using the software. The recommended subscription
scheme for education from 1st March 2011 is Enrolment for Education Solutions
(EES), although the previous Campus Agreement and School Agreement are
With the Perpetual Programmes you pay a one-off fee and receive
a licence to use a specific version of the software forever. The recommended scheme
for education is the Academic Select Licence, which offers the largest savings
in return for an agreed volume of licence purchases. Although there are a minimum
number of licences, even small schools can qualify for the Academic Select Licence
by purchasing through their local authority agreement.
Subscription or Perpetual?
Which licensing option is right for you?
Why you might choose it
Why you might not
- There is no up-front cost, just a lower annual fee.
- You are automatically entitled to upgrades and new versions.
- Under the Enrolment for Education Solutions, the costs are based
on FTE staff under EES, making it easy to budget and administer.
- You can select a one- or three-year contract, fixing the price in advance.
- Can be extended to cover computers exclusively dedicated to one student, and students’ own computers
- You must pay your subscription fee each year.
- If you decide to end your subscription, you must either stop using the software
or pay a fee for the perpetual licence. This is explained in more detail in the
- For a single fee, you have the right to use the software for ever.
- Decision-making on software purchases can be more easily devolved to departments.
- You can license as few or as many of your computers as you wish.
- You are not entitled to upgrades and new versions unless you have also purchased
the annual Software Assurance subscription.
- It costs more initially to buy a perpetual licence.
- Future costs are less predictable.
- You must manage and record multiple licence purchases to ensure compliance.
Additional Perpetual Programmes
Two further education perpetual programmes exist, but we recommend that you use
these only if they meet your specific needs.
This is a way for establishments not belonging to an organisation with an active
Select agreement to buy a small number of licences. E.g. an independent nursery
seeking to buy new software.
Academic Full Packaged Product
This is the most expensive option available to education, and is equivalent to buying
a normal retail version of the software. It comes fully boxed, with media. An example
of where you may use this is if you wish to buy a single item of software with all
of the media.