Save a Word document as a PDFNo third party software requiredThere are many situations where it is useful to save files in a way that preserves your formatting and enables file sharing. Legal documents, newsletters and resumes are good examples. With Microsoft Office Word 2007, you can easily save a document as a Portable Document Format - or PDF - document without the need for third-party software. A PDF document ensures that when your file is viewed online or printed, it retains exactly the format that you intended, and that data in the file cannot be easily changed. Commercial printers often prefer to receive PDF documents. Here's what you need to get started: 1. Download and install the free Save as PDF or XPS add-in from Microsoft. 2. Open the document you want to publish as a PDF document. 3. Click the Microsoft Office button at the top left-hand corner of your screen and point to the arrow next to Save As, and then click PDF or XPS (Figure 1).
Figure 1 4. In the Save as type list, click PDF. 5. Click the Options button to set up publishing properties and then click OK (Figure 2).
Figure 2 6. To finish, click Publish. The ability to publish files as PDF documents is popular today. In earlier versions of Office you could not do this without using costly third-party tools. Now, in addition to Word 2007, this new capability also applies to Microsoft Office Excel 2007, Publisher 2007, PowerPoint 2007, Access 2007, OneNote 2007 and Visio 2007. And in addition to PDF, these same programs can save or publish files in XML Paper Specification (XPS) format, which helps ensure your ability to share documents broadly. |
