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Access Gmail through Outlook Mobile

Gmail offers both POP and IMAP e-mail access. Though both POP and IMAP enable you to access e-mail through Microsoft Office Outlook Mobile, using IMAP provides more benefits. With POP you can only download e-mail from your Inbox to your Windows Mobile phone. Any changes that are made to your phone’s mailbox will not be reflected in your Gmail account and vice versa. For instance, if you create a folder in Office Outlook Mobile, the same folder will not be visible in your online Gmail account, and vice versa. However, with IMAP you will see folders that you create in Office Outlook Mobile and folders that you create in Gmail. You don’t need to sort e-mails into various folders in Outlook Mobile if you have already done so in your Gmail account. Also with IMAP, if you check your e-mail on multiple devices, you can view the latest e-mail from any of the devices.

Scenario 1 explains how to configure your Outlook Mobile for POP access, and Scenario 2 describes the IMAP access. You can use either of these two options to access your mail.

Scenario 1: Configure Gmail as a POP account

  • Sign in to your Gmail account on your desktop or laptop computer.
  • Click Settings at the top of any Gmail page.
  • Click Forwarding and POP/IMAP tab on the Settings page.
  • Under POP Download, choose to Enable POP for all mail or Enable POP only for mail that arrives from now on.
  • Specify whether you want Gmail to keep a copy of messages in the Inbox when you access messages through POP.
  • Click Save Changes.
Scenario 1: Set up Gmail as a POP Account
To configure Outlook Mobile to access your Gmail POP account on your Windows Mobile 6 phone:
  • On your phone, click Start, and scroll to Messaging.
  • Click Menu, click Tools, and then click New Account.
  • Enter your e-mail address.
  • Select the Try to get e-mail settings automatically from the Internet check box, and then click Next.
  • When the Auto Setup found settings screen appears, click Next.
  • Enter your name and a name for the account.
  • Click Next.
  • Enter your user name and password.
    If you want your Windows Mobile 6 phone to save your password so you won’t have to enter it every time you want to check your mail, select the Save password check box.
  • On the Automatic Send/Receive menu, select how often you want your Windows Mobile 6 phone to automatically check for new messages.
  • Click Finish.
To view your latest messages on your Windows Mobile 6 phone, click Menu, and then click Send/Receive.

Scenario 2: Configure Outlook Mobile to access Gmail on your Windows Mobile 6 phone

  • Sign in to your Gmail account on your desktop or laptop computer.
  • Click Settings at the top of any Gmail page.
  • Click Forwarding and POP/IMAP tab on the Settings page.
  • Under IMAP Access, click Enable IMAP.
  • Click Save Changes.
Scenario 2: Configure Gmail as an IMAP account
To configure Outlook Mobile to access your Gmail IMAP account on your Windows Mobile 6 phone:
  • Click Start, and scroll to Messaging.
  • Click Menu, click Tools, and then click New Account.
  • Enter your e-mail address.
  • Clear the Try to get e-mail settings automatically from the Internet check box, and then click Next.
  • Under Your e-mail provider, click Internet e-mail.
  • Click Next.
  • Enter your name and a name for the account.
  • Enter imap.gmail.com in the Incoming mail server text box
  • In Account type select IMAP4, and then click Next.
  • Enter your user name and password.
    If you want your Windows Mobile 6 phone to save your password so you won’t have to enter it every time you want to check your mail, select the Save password check box.
  • Click Next.
  • Enter smtp.gmail.com in the Outgoing (SMTP) mail server text box
  • Make sure that the Outgoing server requires authentication check box is selected.
  • Make sure that the Use the same user name and password for sending e-mail check box is selected.
  • Click Advanced Server Settings.
  • Select the Require SSL for Incoming e-mail check box.
  • Select the Require SSL for Outgoing e-mail check box.
  • Click Done.
  • Select Next.
  • On the Automatic Send/Receive menu, select how often you want your Windows Mobile 6 phone to automatically check for new messages.
  • Click Finish.
To view your latest messages on your Windows Mobile 6 phone, click Menu, and then click Send/Receive.
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