Online job advertisement company Totaljobs Group wanted to move its email system to the cloud following its acquisition by StepStone Group in 2012. Working with Microsoft Gold Partner Core, the firm migrated its corporate email infrastructure
to Microsoft Office 365. This has given staff access to larger mailboxes, avoided the significant costs of a new physical infrastructure, and equipped employees with the latest unified communications tools.
Totaljobs Group is the largest online job advertisement company in the United Kingdom (UK), operating six specialist industry job boards and the cross-industry site Totaljobs. Between them, they carry more than 190,000 jobs and attract 7 million jobseekers
each month, generating around 4 million applications. In April 2012, StepStone, one of Europe’s leading online recruitment companies, acquired the Totaljobs Group from Reed Business Information (RBI). With RBI withdrawing IT support from Totaljobs by December
2012, the company faced a decision—to invest in a new physical infrastructure or adopt a cloud solution.
Operating in eight locations, Totaljobs needed to move quickly. It concluded that a cloud solution would meet its objectives of migrating by the end of the year, on budget and with minimal business disruption. The high-level requirements were reviewed with
Core as its trusted adviser and Totaljobs agreed the best migration approach.
James Cahill, Chief Technology Officer, Totaljobs, says: “We wanted to seize the opportunity to support new ways of working. A pressing need was to give our 400 employees access to larger mailboxes, the freedom to work from anywhere, and the opportunity
to take advantage of unified communications and additional collaboration tools. Just managing mailboxes under the existing system could take employees up to 20 minutes a day.”
Cahill and his colleagues wanted to take advantage of the most up-to-date Office applications. With unified communications, they could collaborate more closely with their counterparts in Europe through instant messaging, presence information, and audio and
Core—the first Microsoft Cloud Accelerate Partner in the UK—worked with Totaljobs to deploy Microsoft Office 365 Enterprise with SharePoint Online, Exchange Online, and Lync Online components. Core recommended the E1 option for all 400 employees due to its
low-cost volume licensing, which negated the need for any capital expenditure on new hardware.
Conor Callanan, Chief Executive Officer, Core, says: “Building on our experience as a Microsoft Cloud Accelerate Partner, Core managed a seamless transition to Office 365 Enterprise over eight locations, with minimum disruption to the business.”
With the Microsoft Partner’s migration experience, Totaljobs easily met the tight deadline for withdrawal of IT support from RBI. The added value in the deployment came from Core helping Totaljobs to improve its cross-company communication and gain greater
insights into its business.
Callanan says: “It’s now six months after deployment and user feedback has been extremely positive. We provided a standardised solution for all employees with their familiar Office desktop tools, plus the extra component of Lync Online for unified communications
at no extra cost. It has offered the business an improved communication service by enriching online conversations with the added features of audio and video conferencing, presence information, and instant messaging.”
Following acquisition by a European online recruitment company, Totaljobs Group has migrated its infrastructure to the cloud while adding functionality and avoiding significant IT investment and ongoing operating costs. Core provided expert consultancy advice
to ensure that Totaljobs completed a smooth transition to Office 365 before its existing IT support expired.
Totaljobs reduces spending on IT with an operating expenditure model. Cahill says: “Moving to the cloud with Office 365 saved us having to make a significant investment in physical servers. We’ve also avoided the increased costs of bringing
in new staff to manage the infrastructure. With Office 365, we now have complete data security.”
Employees save 20 minutes a day previously spent managing mailboxes. With 25 gigabytes of mailbox space and unified communications as standard, staff satisfaction with IT systems has risen. Cahill says: “With our previous system, our workforce
could spend up to 20 minutes a day organising their mailboxes.”
Unified communications in Office 365 offers new functionality for staff. Cahill says: “The hidden benefit of Office 365 was Lync Online. It has transformed the way staff work, at home or in remote locations. Lync Online offers the ideal
channel through which to collaborate—with video conferencing, we can work effectively with our parent company to develop the business.”
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